PowerPoint Tutorial Day 2
Pictures
Digital Pictures – You can use digital pictures as background objects for your slides. Digital
pictures that you take can also be used to help show experiment set-up, data collection techniques,
group members, or experiment results. Digital images that are used in PowerPoint slides should
have a file size of 100kb or smaller. Be very careful with picture file size, so you don’t create a
huge PowerPoint. Large files are slower to load, and don’t fit on a floppy disk.
There are many sites that allow educational use of photographs, and other images. Again, make
sure to reduce the file size if it is over 100kb. Directions on resizing pictures will come later, when
you are managing your experiment pictures. For any image you obtain online, you must credit the
source.
To insert a digital picture as a background:
1. Click on Insert  Pictures  From File.
2.
3.
4.
5.
Browse your files to find your picture and select it.
Drag your picture and resize it to exactly fit the slide.
Right click on the picture and select “Format Picture”.
Click on the triangle next to “Automatic” (Image Control: Color) and select Washout. This
will give you a starting point for a faded out image.
6. Adjust the brightness and contrast until you are happy with the coloring of the faded image.
Click preview to view the adjustments. Click OK to accept it. Note: You can also adjust
brightness and contrast by % increments.
7. Right click on the picture, and select Order  Send to Back.
Click here for the
dropdown menu.
Adjust
brightness
and contrast
To insert digital pictures as a background for ALL slides:
1. Go to the Slide Master (View  Master  Slide Master) and follow the same steps
described above.
Open a new presentation and use the default
(blank white) template. On the title slide,
insert the picture file “PlantExp075”. You
will find this picture in the Tutorial Day 2
folder. Resize the picture to fit the whole
slide and set it to a brightness of 75% and a
contrast of 25%. Send the picture to the
back. In the textboxes provided, type
“PowerPoint Tutorial, Day 2, your name”.
To the right is a sample of the slide.
ClipArt Images and Slide Layouts
Anytime you can represent your ideas in a creative visual format, you provide the audience with an
image to hang the information you are telling them. You can also use clipart to design your own
templates, using Slide Master.
To insert clipart:
1. Select Insert  Picture  ClipArt. Find your image from the immediate collection OR go
to Clips Online for a larger selection. Click on the image and select to insert it.
Using the slide layout to help insert pictures:
1. Select the slide layout that has a picture of a cartoon person in it.
2. Follow the directions above for inserting pictures OR drag a picture into this box. Open a
small window with your desired image in it – keep the PowerPoint slide visible in the
background. Click on the image, continue to hold the mouse button down and drag your
image onto your PowerPoint slide. Release to drop the image into the box. This is an
easier and faster way to add pictures to slides.
Small window
displaying
desired picture.
Note: If your picture doesn’t fall into the box, click-hold-drag
it and drop it into the picture box on your slide.
The picture will then automatically be resized.
Click on your picture
and hold the mouse
button down.
Drag the picture and
drop it onto your slide.
Insert a new blank slide and select the layout
with the cartoon person on the left. Insert the
bean picture from the file “PlantExp083”.
On the title type “Phototropism” and make
it bold. In the top right corner, insert a
ClipArt image of a sun (any sun is OK).
In the text box type:
 Plant movement
 Leaves face the sun
 Growth towards light
Make the text bold with font 32 pt.
Getting Pictures Online
If the picture you use is not your own, you must cite your source. Copy the http address and paste
in a small text at the bottom of the image. The source should be readable up close, but not by the
audience. Use a font size of 8-10 pt.
Insert a third blank slide and select the slide
layout with only a title at the top. Go to
www.google.com and search “flower
photo”. Click on the water lily image at the
top. Click on the water lily image again and
this will pop up a JPEG view of the image.
Click-hold-drag onto your slide. Resize,
send the image to the back and caption your
picture “Water Lily”. Make your text bold
and white. Copy and paste the http source
into a textbox of 10 pt font size. Your slide
should look like this:
Animation
Intentional Emphasis
There are times when you want to emphasize a particular point. This can be done by animating
text entry OR by coloring key words. The idea behind intentional emphasis is that you control
what your audience sees, and when they see it.
To animate text:
1. Click on the textbox you want to animate. Click on Add Effect  Entrance  select method.
There are a lot
of effects to
choose from!
Make sure the
movement isn’t
too slow, or too
fast causing the
animation to
distract or
annoy your
audience.
Select from the
popular list, or
go to “More
Effects” for the
complete list.
Grouping Features
There are times when you want several separate items to appear at the same time. You can do this
by grouping objects. You can have a lot of control over your animations when you master the art
of grouping!
To group objects:
1. Hold down the Shift key and click on all the items you want to group together. Right click
on one of these items and select Grouping  Group.
2. To make a change to any object in a group, you need to ungroup it. Right click on the
group and select Grouping  Ungroup. After the change is made, you can the regroup by
again right clicking on any of the objects and select Grouping  Regroup.
Text Motion Path
Occasionally you may want to animate a word or phrase giving it a motion path to add extra
emphasis to that concept. Its fun, but be careful to use this animation appropriately, otherwise it
could be distracting instead of helpful.
To give text a motion path:
1. Click on the text you want to animate. Click on Add Effects  Motion Paths  select path.
Select Motion
Paths and select
from the drop
down menus.
There are basic
shapes, lines,
and freeform
you can draw.
Open the PPT Day 2 Tutorial Slides file (read-only is OK). Copy all three slides
and paste them into your PowerPoint (slides 4,5,6). Use the animation directions
described above to animate each slide as indicated in the callout captions.
Slide 4
The slide should
appear with the title,
“Anatomists…” text,
and images of the
magnifying glass and
bones only. You will
need to
unanimate some
features to do this.
Slide 5
Group the
“Physiologists…text” with
the experiment image.
Animate this group to fly in
from the left.
Make the bold words
(physiology, depends on,
anatomy) red.
Animate this textbox to
wipe to the right.
The slide should appear
with the title, the two
bullets of text, and skull.
Animate this text so
that it is appealing.
– not too slow…
– not too fast…
Group the objects “Food” and
“Oxygen” together.
Animate so that each word or
group appears in a different
way. You will have four
WordArt animations.
Slide 6
The slide should
appear with the
picture, numbers
and question only.
Animate this text so it
appears after 3 seconds.
Create a motion path for
this word so that it
moves around the slide
after 2 more seconds.
Again, save your file under your folder. Then Save As to submit it under SWAP  Ms. Wing 
Day 2 Tutorial  your name day 2. Print out a Handout with 6 slides on one sheet to hand in.