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TABLE OF CONTENT
ITEM
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IDP Planning Process
3
I IDP Process Overview
4
Purpose of IDP Process Plan
5
IDP Implementation ,Monitoring and Revision Programme
9
Process for Amending an IDP
10
Drafting and Adoption of Municipal Budget
11
Mechanism for Participation
11
Binding Plans
12
Schedule of Meetings
13
Public review Meeting
15
Conclusion
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IDP PLANNING PROCESS
1.1.
IDP Structural Arrangements
The following table portrays the structures/stakeholders, composition, and the roles and
responsibilities in respect of the Integrated Development Planning Process.
Table 1: IDP STRUCTURES, ROLES AND RESPONSIBILITIES
STRUCTURE/ STAKEHOLDER
COMPOSITION
ROLES AND RESPOSIBILITIES
Executive Mayor and
Mayoral Committee
• Executive Mayor and
members of the Mayoral
Committee
•
•
Council
• All Councilors
IDP
Technical
Committee
•
•
•
•
•
Municipal Manager
IDP Manager
Managers
Officials
Departmental Heads
To decide on the Process Plan
and make firm
recommendations to Council
Chair meetings of IDP Forum
• To approve the Process Plan and the
IDP
•
•
•
•
•
The municipal manager responsible
for the design and execution of all
arrangements regarding the
compilation of the IDP.
Oversee the whole IDP process and
to take responsibility therefore.
provide relevant technical, sector
and financial information for
analysis for determining priority
issues;
contribute technical expertise in the
consideration and finalization of
strategies and identification of
projects; and
Provide departmental operational
and capital budgetary information.
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STRUCTURE/ STAKEHOLDER
COMPOSITION
Ward Committees
•
ROLES AND RESPOSIBILITIES
All members of Ward •
Committees.
Link the planning process to their
wards.
•
Assist in the organizing of public
consultation
and
participation
engagements.
•
Draw up a ward plan that offers
suggestions on how to improve
service delivery in the particular
ward.
•
disseminate information in the ward;
and
•
Monitor the implementation process
concerning its area
IDP PROCESS OVERVIEW
1.1.1. Preparation Phase- Process Plan
The DR JSMLM Process Plan is guided by the District Framework plan and is reviewed
and submitted to council for adoption every financial year. The IDP
is the principal
strategic planning instrument which guides and informs all planning and development,
and all decisions with regard to planning, management and development in the
municipality(section 35 (1) any strategic planning by the municipality must take place
within the framework of the IDP and should not be seen as separate from the IDP.
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PURPOSE OF IDP PROCESS PLAN
The purpose of this document is to outline the operational plan for the development of
Integrated Development Plan for Dr J.S. Moroka Local Municipality. In order to ensure
certain minimum quality standards of the Integrated Development Plan (IDP), and a
proper coordination between and within spheres of government, the preparation of the
Process Plan has been regulated in the Municipal Systems Act (2000). The preparation
of a Process Plan, which is in essence the IDP Process set out in writing, requires the
adoption by Council. This plan has to include the following:
o
A programme specifying the time frames for the different planning steps;
o
Appropriate mechanisms, processes and procedures for consultation and
participation of local communities,
o
organs of state, traditional authorities, and other role players in the IDP
drafting Process;
o
An indication of the organisational arrangements for the IDP Process;
o
Binding Process and planning requirements, i.e. policy and legislation.
The IDP planning processes has five phases, the phases are as follows:





Phase
Phase
Phase
Phase
Phase
1:
2:
3:
4:
5:
Analysis
Strategies
Projects
Integration
Approval
PREPARATORY PHASE (0): Before starting the planning process, an IDP Process Plan
must be drawn up. This plan is meant to ensure the proper management of the planning
process. The Plan must be set out in writing in terms of the legislation and must comply
with the provisions of the District Framework Plan in terms of the binding National and
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Provincial Planning Frameworks, mechanisms and processes stipulated in the Framework
Plan of the District.
Phase 1 Analysis: During this process the supplementary information required for the
revision of the IDP will also be identified and actions will be launched to collect the
necessary information.
This phase will also comprise meetings/negotiations with
provincial departments in order to monitor progress on provincially/nationally funded
projects as contemplated in the IDP documents. During this phase the situation regarding
the appointment and conducting of sectoral strategic plans will also be monitored
Phase 2 strategies: the process comprises the revision/confirmation of priority issues
as listed in the previous IDP.
Based on the activities conducted and the
findings/outcomes of certain actions, the technical team will now be in a position to
revise/elaborate and confirm the issues from the previous IDP’s. Strategies constitute
the game plan or map to assists the municipality to progress from where it is to where
it wants to be.
GAP Analysis and Strategies
The first step is to assess the gap between the current reality in terms of development
and the provision of service, and where the municipality desires to be in terms of its
vision and mission. The next step is to identify strategies to bridge the gap, this is done
as follows:

Key performance areas (KPA’s) are identified and are those areas in which the
municipality has to excel to accomplish the vision and mission. KPA’s are broad
areas of focus.

Developmental objectives are formulated in terms of the identified key
development priorities and are linked to the KPA’s.
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Phase 3 Projects: This phase is a formulation of projects proposal and programme to
ensure that the objectives and targets of the project deliverables are aligned, and remain
aligned with the outcomes of the project within the municipality. Projects emanating
from the strategies and priority issues will be revised and confirmed and where necessary
additional information on project details will be obtained.
Phase 4 Integration: During this phase the IDP Technical Committee, IDP
Management Committee and IDP Representative Forum should ensure that total
integration has been achieved in terms of the following:

All identified projects and sectoral operational business plans must comply with
the municipality’s strategies (KPA’s and development objectives)

All the identified sectoral operation business plans and projects are aligned with
provincial and national sector department‘s plans and programmes to secure
funding from national and provincial departments.

In the case of multi-disciplinary projects such as poverty alleviation, gender
equity, HIV/Aids prevention, environmental management, disaster management
and local development, all the relevant stakeholders should be involved.
The IDP is integrated and reflects the following:




5 year financial plan,
5 year capital investment programme,
integrated communication plan,
Institutional restructuring.
Phase 5 Approval:
During this is phase the municipality should do everything in its
power to ensure support for the implementation of the IDP by all stakeholders involved
or affected by it. All stakeholders must have access to the draft and Final IDP and allowed
to articulate their concerns to ensure that the process does not becomes an endless
exercise.
This is done within 21 days as required by the Municipal Planning and
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Performance Management Regulation 2001. After the completion of the IDP compilation
process, the IDP document must be presented to the Council for consideration and
adoption to enable the District to adopt its IDP.
The public must be informed of the adoption of the Reviewed Integrated Development
Plan by a notice in a newspaper in terms of Section 25 (4) of the Act. The Municipality
adopts the final IDP and in terms of the Municipal Systems Act a copy of the IDP as
adopted by Municipality must be submitted to the MEC for Local Government within ten
(10) days.
The MEC for Local Government may within 30 days of receiving the IDP, request the
municipality to amend or adjust the IDP in accordance with the MEC proposals. Within
14 days after the adoption of the IDP in terms of subsection (1) or (3) a give notice to
the public
i.
Of the adoption of the IDP plan and
ii.
The copies of from the IDP plan are available for public inspection at specified
places.
General
Public participation is the fundamental part of the IDP process and local authorities will
conduct a public participation programme both in terms of the monitoring of
implementation of the IDP as well as the revision of the IDP process.
It must be
emphasized here that the results and findings from the implementation and monitoring
process will continuously feed into the various phases of the IDP revision process and
that the revision will to a large degree be based on the results of the implementation
monitoring process.
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FIGURE 1: DR J.S. MOROKA LOCAL MUNICIPALITY IDP IMPLEMENTATION AND MONITORING AND REVISION
PROGRAMME: Solid lines: Confirmed and final. Dotted lines: Ongoing
Phase 1. analysis
IDP 2015/2016
implementation & monitoring
Phase 2: strategies
Phase 3: projects
Phase 4: integration
Phase 5: approval
Draft IDP 2016/2017
Final IDP 2016/2017
Public participation
August
September
October
November
December
January
February
March
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PROCESS FOR AMENDING AN ADOPTED IDP
In terms of Municipal Planning and Performance Management Regulations of 2001,
only a member or committee of a municipal council may introduce a proposal for
amending the municipality's integrated development plan in the council.
Any
proposal for amending a municipality's integrated development plan must be aligned
with the framework adopted in terms of Section 27 of the Municipal Planning and
Performance Management Regulation of 2001.
In terms of the regulations, no amendment to a municipality's integrated
development plan may be adopted by the municipal council unless:

all the members of the council have been given reasonable notice;

the proposed amendment has been published for public comment for a period
of at least 21 days in a manner that allows the public, an opportunity to make
representations with regard to the proposed amendment;

the municipality, if it is a district municipality, has consulted all the local
municipalities in the area of the district municipality on the proposed
amendment and has taken all comments submitted to it by the local
municipalities in that area into account before it takes a final decision on the
proposed amendment.
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DRAFTING AND ADOPTION OF MUNICIPAL BUDGET
The drafting of the Municipal budget is regulated in terms of the Municipal Finance
Management Act of 2003 (MFMA). Section 21(1) of the Municipal Finance Management Act
states that the Mayor of a municipality must co-ordinate the processes for preparing the
annual budget and for reviewing the municipality's integrated development plan and budgetrelated policies to ensure that the tabled budget and any revisions of the integrated
development plan and budget-related policies are mutually consistent.
MECHANISMS FOR PARTICIPATION
The following will be done to ensure widespread and conducive stakeholder
participation:
-
IDP Representative Forum
This forum will represent all stakeholders and will be as inclusive as possible. Efforts
will be made to bring additional organizations into the IDP Representative Forum and
ensure their continuous participation throughout the process.
-
Media
Local newspapers and posters will be used to inform the community of the progress
of the IDP.
-
Radio Slots
The community radio station will be utilized to make public announcements where
necessary.
-
LM’s Website
The LM’s website will also be utilized to communicate and inform the community.
Copies of the IDP will be placed on the website for community and stakeholders to
download.
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THE EXECUTIVE MAYOR IDP OPEN DAY
The Executive Mayor IDP Open Day is regarded as another form of community
consultation. At least three (3) open day meetings are held per financial year. The
schedule of these consultation programmes will be reflected in the process plan. The
main purpose of this consultation is to ensure that the political principals get closer
to the communities and afford members of the community a chance to commenting
on the draft IDP.
IDP IMBIZO’s 2015/2016
In terms of chapter 4 section 16(1) (a) (i). Dr J.S. Moroka Municipality encourages
and create conditions for the local community to participate in the affairs of the
municipality, including preparation, implementation and review of its integrated
development plan this is done through organizing community IDP Imbizo’s within the
jurisdiction of Dr J.S. Moroka
BINDING PLANS AND PLANNING REQUIREMENTS
In order to further facilitate coordination and alignment between the spheres of
government, the IDPs of municipalities must within the prescripts of the
Intergovernmental Relations Framework Act of 2005 (IGR Act) reflect planning
frameworks and plans of the other spheres of government. There are other critical
binding requirements that emanate from local government legislation which the IDPs
must comply with. Table 2 below,
Binding requirements
Section 25 of MSA
Section 26 of Municipal Systems Act






Adoption of IDP
 Council’s long term vision
Critical development and internal transformation needs
Existing level of development
Access to basic municipal services
Development priorities, objectives and strategies
Spatial Development Framework
Disaster Management Plan
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Financial Plan
Performance Management System
PMS
Performance agreements
Water Services Development Plan
Disaster Management Plan
Integrated Waste Management Plan
Housing Plan/Strategy


Section
Section
Section
Section
Section
Section
41 of MSA
57 of MSA
12 of Water Services Act
53 of Disaster Management Act
11 of
9 of Housing Act of 1997
Section16 of MFMA
Section 53 of MFMA
Section 111 of MFMA
Section 121 of MFMA
Annual budget
SDBIP
Supply Chain Management Policy
Annual Report
TABLE 3: SCHEDULE OF MEETINGS:
IDP TECHNICAL, MANAGEMENT & REPRESENTATIVE FORUM COMMITTEE’S
Dates: July 2015 , January 2016
Time
Venue
11 June 2015
10h00
Municipal Board room
16 July 2015
10h00
Municipal Board room
08 September 2015
10h00
Municipal Board room
08 October 2015
10h00
Municipal Board room
15 January 2016
10h00
Municipal Board room
Time
Venue
21 July 2015
10h00
Municipal Board room
28 October 2015
10h00
Municipal Board room
02 February 2016
10h00
Municipal Board room
05 August 2015
10h00
Mdutjana( Council Board room)
06 August 2015
10h00
Mbibane & Mathanjana( Digwale
Hall)
IDP Technical Committee
November 2015, January 2016
IDP Management
WARD COMMITTEE MEETINGS(SESSIONS)
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DRY RUN MEETINGS: IDP IZIMBIZO
12 August 2015
17 August 2015
24 August 2015
November 2015 February 2016
10h00
10h00
10h00
Time
Venue
10h00
Council Chamber
19 November 2015
10h00
Council Chamber
19 February 2016
10h00
Council Chamber
IDP Representative Forum
11 August 2015
REPORT TO DISTRICT ON THE PROCESSES:
QUATERLY
July 2015
September 2015
December 2015
March 2016
Draft & Final IDP reviewed 2016/ 2017 Time
Venue
Approval
December 2015 – February 2016 Draft IDP
15h00
Council Chamber
Final IDP by the 25th March 2016
15h00
Council Chamber
08 March 2016
10h00
Mdutjana
10 March 2016
10h00
Mbibane
10h00
Mathanjana
THE EXECUTIVE MAYOR IDP OPEN
15 March 2016
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Table: Public Review meeting (IDP
DATE
14 August 2015
VENUE
Kabete open space
TIME
14H00
BRIEFING
SESSIONS
To be confirm
TIME
WARDS
12H00
VILLAGES
20, 21, 22 ,26
Senotlelo, Ga Maria, Kabete, Ramonanabela, Dihekeng,
Lefiso, Lefisoane, Ramantsho, Loding,
Sehoko, Moletji, Semotlhase and part of Nokaneng.
18 August 2015
Seabe open space
14H00
To be confirm
12H00
23, 24,25 ,27
Marapyane, Mmaduma, Seabe, Katjibane
21 August 2015
Terateng open space
14H00
To be confirm
12H00
,28,29,30,31
Mmametlhake, Phake(Thabeng, Rankaile, Rebone,
Ratlhagane), Masobe, Nokaneng, Dierefeng, Terateng
25 August 2015
Toitskraal open
space
14H00
To be confirm
12H00
1, 2, 3, 4, 5, 6, 7,
14H00
To be confirm
12H00
8, 9, 10, 11, 12, 13
14H00
To be confirm
12H00
Kwa-Phaahla, Siyabuswa A, B, C, D & E, Makopanong,
Toitskraal, Mrhononweni, Mabuyeni,.
Thabana, Ramokgeletsane, Mthambothini, Gamorwe,
Meetsemadiba, Mabusabesala, Mmakola, Matshiding,
Marothobolong, Manyebethwane, Kwa Dithabaneng,
Madlayedwa, Borolo
Digwale (Leeufontein), Molapoamogale (Kameelpoort),
Ronde-oog, Libangeni, Mbongo, Maphanga(Allemansdrift C
& D, Madubaduba, Makometsane and Mapotla
26 August 2015
Borolo open space
1 September 2015
Mbongo open space
14,15, 16, 17, 18 ,19
DISTRICT OUTREACH
06 September 2014
NDM
08H30
All wards
All villages
17 January 2015
NDM
08H30
All Wards
All villages
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CONCLUSION
The IDP Review Process Plan as being part of IDP Planning preparation phase ensures that the
role players within the process ahead are well prepared.
this document will serve as a binding
plan which must be followed by all in the review of the 2015/16 IDP and the compilation of the
2016/17 IDP.
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