Project no.: FP6-2004-27020
Project acronym: Access-eGov
Project title: Access to e-Government Services Employing Semantic Technologies
Instrument:
STREP
Thematic Priority: SO 2.4.13 Strengthening the integration of the ICT research effort in an
enlarged Europe
Periodic Activity Report No. 2
Period covered: from January 1, 2006
to December 31, 2006
Date of preparation: January 16, 2007
Start date of project: January 1, 2006
Duration: 36 months
Project coordinator name: Tomas Sabol
Project coordinator organisation name: Technical University of Kosice
Revision: Draft Final
Management Activity Report #2
Revision: Draft Final
Content
1
PROJECT OBJECTIVES AND MAJOR ACHIEVEMENTS DURING THE REPORTING
PERIOD ................................................................................................................................................................. 8
2
WORKPACKAGE PROGRESS OF THE PERIOD ............................................................................. 12
3
CONSORTIUM MANAGEMENT .......................................................................................................... 20
4
OTHER ISSUES ........................................................................................................................................ 23
ANNEX – PLAN FOR USING AND DISSEMINATING THE KNOWLEDGE ......................................... 24
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Publishable executive summary (not needed for the last reporting period)
Normally not more than four pages and of suitable quality to enable direct publication by the
Commission. It should include a summary description of project objectives, contractors
involved, co-ordinator contact details, work performed, results achieved so far and expected
end results, intentions for use and impact. It should contain the main elements of the
publishable results of the plan for using and disseminating the knowledge. Include if available
diagrams or photos illustrating the work of the project, a project logo and a reference to the
project public website.
FP6-2004-27020 “Access to e-Government Services Employing Semantic Technologies
(Access-eGov)” is funded by the European Commission within the Information Society
Technologies (IST). Access-eGov project addresses the strategic objective SO 2.4.13
Strengthening the integration of the ICT research effort in an enlarged Europe. The total
budget of the project is €2,3 million with the contribution of the EC of €1,98 million. The
project has an expected duration of 36 months, starting at the 1st of January 2006 and ending
at the 31st of December 2008.
Project objectives: Access-eGov aims at increasing the accessibility of public administration
services for citizens and business users by supporting the interoperability among existing
electronic as well as “traditional” government services. For citizens and business users,
Access-eGov will provide two basic categories of services.
Firstly, Access-eGov will identify (depending on the needs and context situation, i.e.
location, etc. of the user) existing traditional (i.e. face-to-face) and/or electronic government
services (if available) relevant to the given life event (of the given citizen) or to the business
episode (in case of businesses).
Secondly, once the relevant services have been identified, Access-eGov will generate a
“scenario” consisting of elementary government services. In most cases these scenarios will
be probably of a “hybrid” nature – i.e. a combination of atomic traditional and e-services which will lead to a requested outcome (e.g. to get a building permit, register a new company,
etc.). Access-eGov will also provide a virtual personal assistant, who will guide the user
through the scenario (reminding the user of deadlines, providing support information,
initiating e-services, etc.).
For service providers (i.e. public administration (PA) institutions) on all levels, AccesseGov will enable easy introduction of a (new) e-service into the world of e-government
interoperability.
Special attention is paid to the e-Inclusion criteria, to guarantee that Access-eGov will be
accessible also to disadvantaged groups of users, for which the system can be considerably
beneficial. In this respect, the partner e-ISOTIS will bring in their (web) accessibility
expertise.
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Access-eGov project consortium:
Partic.
Role*
Participant name
Participant
short name
Country
CO
Technical University of Kosice - Coordinator
TUK
Slovakia
CR
University of Regensburg
UR
Germany
CR
German University in Cairo
GUC
Egypt
CR
Intersoft, a.s.
IS
Slovakia
CR
EMAX S.A.
EMA
Poland
CR
Kosice Self-Governing Region
KSR
Slovakia
CR
Cities on Internet Association
COI
Poland
CR
e-ISOTIS
ISO
Greece
CR
Municipality of Michalovce
MI
Slovakia
CR
City Hall of Gliwice
GLI
Poland
CR
State Government of Schleswig-Holstein
SHG
Germany
Technical approach: Access-eGov system builds on principles of peer-to-peer and service
oriented architecture, addressing the semantic issues through ontology-guided mark-up of
local e-government service interfaces. Component-based security infrastructure will provide a
complete portfolio of necessary security services (authentication, authorisation, attribute
management, access control, data protection) that are accessible through web service
interfaces. All the Access-eGov components will be delivered as an open source solution.
Once PA services are registered in the Access-eGov system, they may be localised,
contracted and invoked (in case of e-services) automatically through agents and other IT
components. For service users (citizens and businesses) Access-eGov will increase
accessibility and connectivity of the existing e-services across organisational and regional
borders, provide information necessary for the use of traditional PA services and thus
facilitate “integration” of traditional and e-services into “hybrid scenarios”. In addition to that,
a virtual personal assistant will guide them through this scenario.
?
“Pre-Access-eGov world”
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“Post-Access-eGov world”
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Work performed, results achieved so far:
The project started in January 2006, work performed and results achieved after 12 months of
running the project are as follows:
 Project initiated, project management and communication infrastructure set up;
 Project quality assurance procedure defined (deliverable D1.3 Project Quality Plan
completed);
 State-of-the-art analysis carried out (deliverable D2.1 State-of-the-Art Report);
 Analysis of the user requirements has been completed, the requirements have been
classified and a preliminary evaluation strategy for pilot and field test has been outlined
(D2.2 User Requirement Analysis and Development/test Recommendations produced);
 An overall design of the Access-eGov platform including analysis of major software risks
has been carried out (D3.1 Access-eGov platform architecture)
 Description of individual software modules and components (function they perform
within the overall architecture, components needed to implement the module, relations
between those components, their communication, etc), the Access-eGov architecture will
consist of, was provided in the deliverable D3.2 Access-eGov Components Functional
Descriptions. Design of basic platform components (Mark-up and Personal Assistant)
within WP4 and WP5, has started subsequently.
 Guidelines for the creation of semantic mark-up and semantic annotation of e-government
services were produced (D7.2 Guidelines for semantic mark-up of e-government
resources). The guidelines describe the process of semantic annotation creation and markup for electronic and non-electronic services using the Access-eGov Annotation
Component, including necessary steps for the preparation of service-related Web-content
(in the case of non-electronic services).
 Pilot project specification has been outlined, an evaluation strategy of the pilots is being
designed.
 Dissemination and exploitation strategy have been outlined and dissemination activities
started:
o Project website available in six languages (i.e. all partner countries languages) was
set up and is continuously updated;
o Project leaflet and poster have been designed and made available to the partners
(the leaflet and poster can be easily localised by the partners);
o Press releases are regularly released every six months;
o The overall marketing plan was documented in the deliverable D9.3 Plan for
Using and Disseminating Knowledge (initial version produced in Month 9);
o The market analysis and exploitation possibilities of the Access-eGov platform and
services have been detailed in D9.1: Market Analysis and Exploitation Plan.
Expected end outcomes of the project:
1) A reference Access-eGov architecture;
2) Access-eGov components (components for Management of e-government service markup and for Personal assistant platform) integrated into a platform;
3) Security distributed infrastructure;
4) Resource ontologies for government services;
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5) Methodological guidelines;
6) Pilot applications;
7) Lessons learned from running the pilot projects and field tests in Slovakia, Poland,
Germany, and Egypt.
Intentions for use: Within the project the following pilot and field tests are planned:
 The Slovak pilot is specified and implemented by the Kosice Self-Government Region
and Municipality of Michalovce City. This pilot will be focussed on the land-use planning
and processing a request for a building permit. The pilot aims at making this rather
complicated process more transparent, efficient and easier to understand, hence saving
time (and thus also money) for citizens and businesses.
 The Polish pilot will be implemented in the Silesia Region in cooperation between the
Cities on Internet and City Hall of Gliwice. This pilot will focus on the registration
processes of a company.
 The State Government of Schleswig-Holstein in Germany will implement an upgrade and
field test based on the existing good practice (so-called “Zustaendigkeitsfinder” "Responsibility Finder"), by introducing a semantic layer (securing semantic
interoperability between national and local governments). As a result of this, the quality of
services to citizens and businesses looking for a government service provided by national
and/or local governments will be improved and maintenance of this system (updating
information on these services) will be made easier and more efficient.
 In addition, the German University in Cairo, thanks to its location in Egypt, will arrange a
test case - for example, a person with an Egyptian citizenship searching for e-government
services provided by an EU country or wanting to obtain a work permit in an EU country.
It will include all tasks of an intra-European scenario plus additional challenges of
language and cultural.
Experience and feedback from the trials will be used for upgrade of the Access-eGov system.
Outcomes of the project including results of the trials will be disseminated towards target
groups (citizens, SMEs, public administration etc.). Dissemination results will be fed into
exploitation activities focussing (after defining a proper business model) primarily on the
countries involved (Poland, Germany, Slovakia, Egypt), but also on other EU countries.
Potential impact: Access-eGov will enable virtual information spaces for administrative
networks in order to provide users with integrated, interoperable services. Based on this, it
will increase accessibility and facilitate connectivity of the existing e-services across
organisational and regional borders, provide more information necessary for the use of
traditional PA services. This will lead to a higher level of servicing the citizens and businesses
(including multilingual support). Since Access-eGov (from the perspective of registering and
updating information on existing government services) is employing a decentralised
approach, the added value of enhancing e-government services (through semantic mark-up)
will mainly rest with the service providers (i.e. PA institutions). On the other hand, the users
(citizens, businesses) will benefit from centralised access to these services and their
“integrated” use.
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

Impact on end users: Citizens and businesses will be the main beneficiaries of this
undertaking. The impact on this group can be summarised in the following points:
o User-centred way of service delivery through:
 A better transparency of existing government services whereby the Access-eGov
user presents his/her problem and the system will provide him/her with adequate
information, who (which PA institution) is delivering a relevant service, where
(depending on the user’s location), how, what is needed on the input’s side of the
service, what is delivered as an output, etc. and this through a workflow, which is
running in the back, ensuring the end-user does not skip any of the needed steps in
completing successfully his/her information request.
 “Integration” of government services on the front-end side using the semantic web
functionality (semantics of services registered in Access-eGov).
 Provision of a hybrid scenario consisting of several atomic (elementary) services,
whether delivered online or delivered in a “traditional way”.
 A virtual personal assistant who will guide the user through the whole scenario.
o More accessible e-government services, also for disadvantaged groups (people with
disabilities, elderly, etc.) by applying a design for all ethos, and implementing
accessibility guidelines.
Impact on SMEs: The fact of improved accessibility, quality and speed of government
services for SMEs will have direct impact on their competitiveness and thus also
competitiveness of their country. This is especially true in case of the new EU member
states where inefficiency of the public sector is one of the serious hindrances of the
country productivity growth. In the second instance, Access-eGov will create new
business opportunities for SMEs providing support services necessary for deployment and
management of services based on the Access-eGov platform.
The above elements are also addressed in the project’s leaflet and poster that have been
delivered as part of D9.6, and that will be used by all the partners to disseminate Access-eGov
aims and objectives. In addition to that, press releases are issued regularly every six months,
addressing the above issues and contributing to a pan-European dissemination strategy.
Coordinator contact details:
Access-eGov
www.access-egov.org
Tomas Sabol, PhD
Tel.: (+421 55) 602 32 59
Fax: (+421 55) 602 32 58
Technical University of Kosice
Faculty of Economics
Letna 9, 042 00 Kosice, SLOVAKIA
[email protected]
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1 Project objectives and major achievements during the
reporting period




Give an overview of general project objectives, show the project’s current relation to
the state-of-the-art
Summary of recommendations from previous reviews (if any) and brief description of
how they have been taken up by the consortium
Summarise the objectives for the reporting period, work performed, contractors
involved and the main achievements in the period
If applicable, comment on the most important problems during the period including
the corrective actions undertaken
General project objectives
The project’s objectives are defined on two levels as 1) Organisational objectives; which are
implying 2) S&T objectives.
1) Organisational objectives
a) To improve accessibility and connectivity of governmental services for citizens and
businesses;
b) To simplify the use of government services for users - by means of creating integrated
hybrid scenarios and providing guidance to users while following this scenario;
These organisational objectives will be achieved through achievement of S&T objectives.
2) S&T objectives:
To design, develop, implement and validate:
O1) A server providing reference ontology covering basic domain knowledge & processes
for locating and contracting e-government services despite possible semantic
differences in natural languages, vocabularies, business objects, applications, and data
structures;
O2) Reference ontology covering basic domain knowledge & processes for locating and
contracting e-government services (in the scope required to cover pilot projects);
O3) Rule-based editorial component as plug-in or add-on for web sites and web applications
to insert semantic mark-up to e-Gov applications by public administrations;
O4) Tools (agents) for finding and brokering information according to semantic
requirements through which e-Gov services will be accessible to users and/or other eGov applications;
O5) A platform for composition of government services into complex process definitions
(covering life events/business episodes) enabling semantic interoperability of particular
e-Gov services;
O6) A distributed security infrastructure providing multiple security services for
authenticating users and protection of data and enabling easy administration of complex
security policies.
To increase the project impact and facilitate the employment process, these technical
objectives will be complemented by a methodological objective:
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O7) Development of methodological guidelines how to make best use of the above
components, i.e. how to integrate them into a given IT infrastructure and how guide
required organisational adaptations.
The project’s current relation to the state-of-the-art
In comparison to the state-of-the-art the Access-eGov project brings the following
organisational innovation:


Interconnection of “traditional” (face-to-face) and electronic government services into
“hybrid scenarios” via the Access-eGov platform;
Bringing Semantic Web to the end user (the citizens/businesses as information service
consumers, but also the administrations as information service provider).
This organisational innovation will be enabled by the following technological innovation,
which can be summarised in the following points:



Semantic web - semantic enhancement of existing e-government infrastructure
Ontology modelling – Extraction of metadata from textual descriptions of government
services; enabling advanced search capability (fuzzy/approximate search etc.)
Workflow - Personalisation of complex processes (through the use of personal agent).
Semantically enhanced (ontology supported) search and composition of services (both
electronic as well as traditional ones) into a dynamic workflow.
Summary of recommendations from previous reviews
N/A
The objectives for the reporting period M1-M12 (i.e. January - December 2006):
Achievement of the S&T objectives O1-O7 mentioned above is planned for months M27M36 (see TA, p. 9). During this first reporting period (the first 12 project months) the
following milestones have been defined (see TA, p. 48-49):
Month
No.
Milestone
5
2.1
Requirements arising from state-of-the-art analysis are available.
6
2.2
Requirements arising from the user requirement analysis are
WP2
available.
6
2.3
High-level (preliminary version) description of pilot trials is
WP2
available.
6
9.1
Dissemination tools are in place and up and running.
WP9
9
3.1
Overall architecture of the Access-eGov platform is available.
WP3
10
3.2
Detailed specification of the Access-eGov platform is available.
WP3
12
9.2
The first version of market analysis and exploitation plan is WP9
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WP
WP2
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available.
The milestones planned for this reporting period (which are preconditions for achievement of
the Objectives O1-O7) have been met.
Work performed, contractors involved and the main achievements in the period:
Work packages running during the reporting period (M1-M12) were the following:
1) WP1: Project management – running through the whole life of the project (M1M36)
2) WP2: User requirements analysis and state of the art – finished in M6
3) WP3: Functional specification and architecture design – finished in M10
4) WP4: Development of basic components for management of e-government
service mark-up – started (Task 4.1) in M11, running till M27
5) WP5: Development of basic components for personal assistant platform – started
in M11 (Task 5.1), running till M27
6) WP7: Knowledge modelling and semantic mark-up – started in M6, running till
M20. Task 7.2 started in M6 and completed on time in M11. Task 7.3 started in M12.
7) WP8: Pilot projects – started (Task 8.1) in M11, running till M34.
8) WP9: Dissemination and exploitation – running through the whole life of the project
Progress in individual Work packages is described below in Section 2.
Summary of main achievements (for details concerning the individual WPs see Section 2):
WP1:

All partners are involved in this WP led by the coordinator (TUK);

Successful project initiation;

Communication and project management infrastructure set up;

Two plenary project meetings (Kick-off in Kosice in January 2006, and 2nd Plenary
meeting in Krakow, June 2006) and one meeting of SW development partners
(Regensburg, October 31 – November 2, 2006) took place;

D1.1: Consortium agreement signed by all the partners;

D1.3: Project Quality Plan produced;

D1.2: Periodic Activity and Management Reports produced;

Interim D1.2 Periodic Activity and Periodic Management reports were produced after
M6.
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WP2:

T2.1, T2.2 & T2.4: Analysis of the user requirements has been completed as planned
and the requirements have been classified along a number of axes so that the
subsequent work packages can focus on the user requirements pertinent to their tasks.
Based on the user requirements as captured by the activity scenarios, a preliminary
evaluation strategy for pilot and field test has been outlined. Some subsequent tasks
will continue, selected parts of analysis as scheduled for e.g. in tasks T4.4, T5.4, T7.2
and T8.3.

User partners (KSR, MI, COI, GLI, SHG) played an important role in WP2 (T2.2 &
T2.4), they:
o developed four activity scenarios;
o depicted process models for the scenarios;
o carried out questionnaire-based surveys and processed outputs (with the help
of ISO);
o conducted interviews;
o organized Round Tables (user partners and developers).

As a result of this effort: D2.2 User Requirement Analysis and Development/test
Recommendations has been delivered. Milestone 2.2: Requirements arising from the
user requirement analysis are available, and Milestone 2.3 High-level (preliminary
version) description of pilot trials is available, were achieved.

Within T2.3 deliverable D2.1 State-of-the-Art Report has been completed. Milestone
2.1: Requirements arising from state-of-the-art analysis are available, was achieved.
WP2 finished with two-week delay in M7 (mid July 2006). However, the User requirements
will be updated on a rolling basis through the life of the project.
WP3:
 All SW development partners (TUK, UR, IS, EMA) and GUC participated in this WP
 An internal project report “Developers’ technical guidelines” has been developed
(T3.1) – IS was the leading partner of T3.1;
 An overall architecture of the Access-eGov system has been designed (T3.2) – D3.1
Access-eGov platform architecture (delivered in M10) – UR was the leading partner
of T3.2. Milestone 3.1: Overall architecture of the Access-eGov platform is available,
was achieved.
 D3.2 Access-eGov components functional descriptions containing description of the
Access-eGov platform software modules and components was produced within T3.3
(led by IS). Milestone 3.2: Detailed specification of the Access-eGov platform is
available, was achieved.
WP7:

D7.2 Guidelines for semantic mark-up of e-government resources were developed –
T7.2 was led and carried out by GUC

Task 7.3 Semantic mark-up framework was started by identifying a suitable ontology
editor and existing knowledge resources. T7.3 is led by IS.
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WP9:

The entire dissemination framework as managed in WP9 has been put in place in the
first 6 months of the project, hence supporting the completion of Milestone 9.1: At the
end of Month 6 dissemination tools are in place and up and running, supported with
the necessary tools:
o D9.4: Project Presentation was produced, both in MSWord as in ppt format;
o D9.5: Project website (www.accessegov.org) in the various languages of the
partner countries, while also partners themselves propagated the project info
through their own websites;
o D9.6: Project leaflet and poster were published;
o D9.7: Press releases were provided at the very beginning of the project and have
been disseminated offline and online in M6 and M13;
o Several users workshops were organised, and several papers were submitted to
scientific conferences and workshops.
o D9.3: Plan for Using and Disseminating Knowledge (1st version) was created and
delivered at the end of M9.
o D9.1: Market Analysis and Exploitation Plan (1st version) was created and
delivered. Milestone 9.2: The first version of market analysis and exploitation plan
is available, was achieved.
 In addition to this, ISO releases on a monthly basis an events calendar, which is then
also uploaded to the internet. This calendar identifies events that are of interest to the
consortium.
Workpackages WP4, WP5, WP8 started in M11, structure of the corresponding reports has
been defined and content of individual chapters outlined. Work is in progress.
2 Workpackage progress of the period
Provide an overview of the actions carried out in the reporting period, based on the
workpackages1 which were active or planned to be active during the period.
For each workpackage, present information under the following headings:




Workpackage objectives and starting point of work at beginning of reporting period
Progress towards objectives – tasks worked on and achievements made with reference to
planned objectives, identify contractors involved
Deviations from the project workprogramme, and corrective actions taken/suggested: identify
the nature and the reason for the problem, identify contractors involved
List of deliverables, including due date and actual/foreseen submission date (see Appendix 2,
Table 1)
WP2: User requirements analysis and state of the art
Lead partner: GUC
Contractors involved in the WP (whole duration): TUK, UR, GUC, ISO, KSR, COI, MI, GLI,
SHG
1
The workpackage on Project management should not be reported here but under Section 3
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Contractors involved in WP during the reporting period: TUK, UR, GUC, ISO, KSR, COI,
MI, GLI, SHG
WP2 Objectives: To carry out user requirements analysis will ensuring that the further project
work is based on a solid elicitation of what the actors involved in the application field expect
from new technologies and what they need to fulfil their tasks, respectively. Users’
requirements will be used as a base for the preliminary outline of project pilot applications.
Tasks worked on during the reporting period: T2.1, T2.2, T2.3, T2.4
The user requirements analysis took into account the state-of-the-art of service quality and
technologies related to the project’s scope of e-government applications, and conclude with
recommendations how the development of IT components could best meet the user
requirements.
Developing strategy and instruments for user requirements analysis was the first task
of the WP (T2.1 - GUC was responsible, UR and ISO were involved). A strategy document
was disseminated followed by several guidelines how to use the various techniques such as
scenarios, questionnaires, interviews, round-the-table discussions. The actual acquisition of
user requirements (T2.2: leader: COI) focused on selected case settings in Slovakia, Poland
and Germany, and all user partners contributed to this effort. Besides, ISO compiled
guidelines on accessibility and held a focus group meeting to consolidate the requirements
from this point of view. In addition to that, ISO also undertook an analysis of current and past
eGov project in order to identify their collected user requirements, and have them also
considered by Access-eGov.
The analysis the state-of-the-art of e-government services related to the scope of the
project was carried out and delivered (D2.1) by UR with the help of TUK and GUC.
Finally, the user requirements have been classified along a number of axes so that the
subsequent work packages can focus on the user requirements pertinent to their tasks. Based
on the user requirements as captured by the activity scenarios, a preliminary evaluation
strategy for pilot and field test has been outlined (as prerequisite for WP8). A workshop with
user partners has been conducted in Krakow (June 27-28) to discuss and consolidate all
results before finalizing and delivering the D2.2 User Requirement Analysis &
Development/Test Recommendations.
There were no deviations from the work programme. Only, in some aspects the
requirement analysis is not as detailed as desired from the developers’ side. Therefore, as
foreseen, some subsequent tasks will continue selected parts of analysis (as it is recommended
in iterative systems development). This kind of continuation has been planned for e.g. in tasks
T4.4, T5.4, T7.2, and T8.3.
The deliverables in this WP (D2.1, D2.2) were produced on time or with minimal
delay (14 days).
No significant deviation from the project Work programme: D2.2 was produced with twoweek delay, i.e. in mid of July 2006 (reason: incorporation of comments raised at the 2nd
Project plenary meeting in Krakow, Jun 27-29, 2006).
WP3: Functional specification and architecture design
Lead partner: IS
Contractors involved in the WP (whole duration): TUK, UR, IS, EMA, GUC
Contractors involved in WP during the reporting period: TUK, UR, IS, EMA, GUC
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WP3 Objectives: To analyse users’ requirements and requirements arising from the State-ofthe-art analysis (D2.1) and to design the Access-eGov architecture and to develop functional
specification of platform components.
Tasks worked on during the reporting period: T3.1, T3.2, T3.3.
WP3 started in M5 (May 2006). T3.1 Developmental framework producing “Technical
guidelines for Developers” was completed on time in M6. This internal report is available on
the private part of the project web site. In the future it is possible to amend the current version
of the report and issue new versions during the future development phases. The reason of this
is to provide maximum details describing the proposed development process and tools for any
current or new developers. Task 3.2 Design of the overall architecture, started in M7 (initial
thoughts on the architecture were presented by UR during the 2nd Plenary project meeting in
Krakow, June 27-29, 2006). The deliverable D3.1 Access-eGov platform architecture was
produced with minimal delay (2-3 weeks) in M10. The document describes system
architecture and identifies main modules. Task 3.3 Detailed functional description of platform
components, built on the Task 3.2 and deliverables D2.1 and D2.2. This task finished with the
deliverable D3.2 Access-eGov components functional descriptions, produced with a twoweek delay. The document provides a functional description of the system, functionality of
each module is presented and software components responsible for specific technical tasks
were identified. More detailed specification and design of these components will be proposed
in the ongoing tasks T4.1 and T5.1.
No significant deviation from the project Work programme was reported.
WP4: Development of basic components for management of e-government service markup
Lead partner: UR
Contractors involved in the WP (whole duration): TUK, UR, IS,
Contractors involved in WP during the reporting period: TUK, UR, IS
WP4 Objectives: To design and implement basic components required for the part of the
Access-eGov platform dedicated to the management of e-government service mark-up,
including the component providing security features.
Tasks worked on during the reporting period: T4.1
The aim of T4.1, which started in M11, is to analyse the basic functions of required
components, to design their structure, user's interface and interfaces to other component. The
structure of deliverable D4.1 Specification of components for ‘Mark-up services’, has been
defined and contents of individual sections of the report outlined. T4.1 is scheduled to be
completed in M13.
A significant delay is not expected in this WP.
WP5: Development of basic components for personal assistant platform
Lead partner: EMA
Contractors involved in the WP (whole duration): TUK, UR, IS, EMA
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Contractors involved in WP during the reporting period: TUK, UR, IS, EMA
WP5 Objectives: To design and implement the basic components required for the 'Personal
Assistant' part of the Access-eGov platform including the component providing security
features (e.g. user registration, user identification and authentication, authorisation and access
control, proof of origin, non-repudiation of messages, message secrecy and integrity).
Tasks worked on during the reporting period: T5.1, T5.3
Task 5.1 Design of basic personal assistant platform components started in M11, its aim is to
analyse the basic functions of required components, to design their structure, user's interface
and interfaces to other components. The output of T5.1 will be deliverable D5.1 Specification
of components for ‘Personal Assistant’. T5.1 is scheduled to be completed in M13. A
structure of this report has been defined and contents of individual sections outlined. Task 5.3
Design of security service components for the personal assistant platform started in M12. An
output of T5.3 will be a specification of security service components for ‘Personal Assistant’
(no deliverable), which will be provided as an input to the Task 5.2.
A significant delay is currently not anticipated in WP5.
WP7: Knowledge modelling and semantic mark-up
Lead partner: IS
Contractors involved in the WP (whole duration): TUK, GUC, IS, EMA, KSR, COI, MI, GLI,
SHG
Contractors involved in WP during the reporting period: GUC, IS, TUK
WP7 Objectives: To build or to modify/extend existing ontologies of concepts for the PA
domain and to develop a method as well as guidelines for semantic resource mark-up and
interoperability set-up.
Tasks worked on during the reporting period: T7.2, T7.3
WP7 started in M6. GUC was responsible for T7.2: Development of methods and guidelines
for semantic mark-up of e-government resources and produced the deliverable D7.2
Guidelines for semantic mark-up of e-government resources in M11. Some issues were
discussed with IS, the lead partner of WP7. Task 7.3 Semantic mark-up framework, led by IS
started in M12 (the final month of this reporting period). An identification of suitable
ontology editor and existing knowledge resources, potentially usable for pilot applications,
was made by IS and TUK in M12. T7.3 will not generate a project deliverable, but will
provide an input to the subsequent Task 7.1 Development of public administration resource
ontologies, producing the deliverable D7.1: Public administration resource ontologies.
No significant deviation from the project Work programme a this stage of the project.
WP8: Pilot projects
Lead partner: GUC
Contractors involved in the WP (whole duration): TUK, UR, GUC, IS, EMA, KSR, COI,
ISO, MI, GLI, SHG
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Contractors involved in WP during the reporting period: TUK, UR, GUC, EMA, KSR, COI,
ISO, MI, GLI, SHG
WP8 Objectives: To prepare two pilot applications (KSR/MI and COI/GLI) and one upgrade
and field test (SHG), to set up a common evaluation framework for running the pilots, and to
carry out two trials in natural setting (Trial I focusing on particular components, and Trial II
based on integrated Access-eGov platform).
Tasks worked on during the reporting period: T8.1
Task 8.1 Development of evaluation strategy and pilot project specification started in M11.
An approach to the evaluation has been discussed and agreed in broad terms. Based on the
outline of the pilots (D2.2), specification of the pilots is being currently elaborated in more
details by the user partners.
Currently there is no evidence of a significant delay of WP8, but in these kind of projects
external risks (e.g. change of top management (mayor) as a result of elections, change of IT
infrastructure, change of legislation etc.) in implementing pilot applications at the sites of user
partners can be hardly a priori excluded).
WP9: Dissemination and exploitation
Lead partner: ISO
Contractors involved in the WP (whole duration): TUK, UR, GUC, IS, ISO, EMA, KSR, MI,
COI, GLI, SHG
Contractors involved in WP during the reporting period: TUK, UR, GUC, IS, ISO, EMA,
KSR, MI, COI, GLI, SHG,
WP9 Objectives: a) To exploit and disseminate results of the project; b) To gather information
on current trends and products in the Access-eGov related area; c) To develop an overall
methodological framework for introduction and employment of the Access-eGov platform; d)
To enhance user acceptance.
Tasks worked on during the reporting period: T9.1, T9.3

During the first 12 months of the project, an entire dissemination framework has been put
in place. Below is an overview of the undertaken efforts in WP9:
 The first version of the D9.3: Plan for Using and Disseminating Knowledge was
finalised and submitted. The practices described within the document are being
applied by all the project partners.
 A Project Presentation (D9.4), both in MSWord and in ppt format, has been created
and provided to the PO. These offered a first look into the aims and objectives of
Access-eGov, as well as presented the Access-eGov concept. The material presented
here was also used as basis for the creation of the Project leaflet and poster (D9.6),
which has been provided in electronic and printed format. A workable version in MS
Publisher has been provided to all partners to allow them to easily create localised
versions.
 The project website, http://www.accessegov.org/ (D9.5) was set up at the very
beginning of the project and has been populated by all project partners, resulting in a
multilingual portal (six languages), with various sections: Project, Consortium,
Meetings, Pilots, Resources, Dissemination, and Info for Self-Governments. In
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addition, the website also provides access to an Intranet environment where various
deliverables are being uploaded for usage by the project partners.


All partners have propagated the project info through their own websites. Namely:
 http://www.e-isotis.org/projects_more.php?id=40_0_4_0_M (ISO – e-ISOTIS)
 http://www-ifs.uni-r.de/mains/Forschung/akt_forschung_projekte.htm
(UR
University of Regensburg)
 http://147.232.5.246/ekf/web/web/article.jsp?article=39 (TUK – Technical
University of Kosice)
 http://www.intersoft.sk/isweb/web/uk/index_root.jsp (IS - Intersoft, a.s.);
 http://landesregierung.schleswigholstein.de/coremedia/generator/Aktueller_20Bestand/FM/Information/accessegov.html (SHG - State Government of Schleswig-Holstein);
 http://is.guc.edu.eg/research.html (GUC - German University in Cairo);
 http://www.kosice.regionet.sk/KSKWeb/Cinnosti/RegionalnyRozvoj/Projekty/200
67139318878.htm (KSR - Kosice Self-Governing Region);
 http://www.michalovce.sk/projekty/aeg.htm (MI - Municipality of Michalovce);
 http://www.mwi.pl/index.php?id=353 (COI – Cities on Internet Association);
 http://www.um.gliwice.pl/index.php?id=14740/1 (GLI - City Hall of Gliwice);
 http://www.emax.pl/Implementations/Project/tabid/1231/Default.aspx (EMA EMAX S.A.).
Press releases (D9.7) were provided at the very beginning of the project (M2) and then
regularly roughly every six months (M8, M13). The press releases have been
disseminated offline and online, namely:
 http://www.e-isotis.org/pressreleases_more.php?id=194_0_20_0_M
 http://www.prleap.com/pr_27982.html
 http://www.clickpress.com/releases/Detailed/9585005cp.shtml
 http://www.malebits.com/article1980.html
 http://www.ownarticles.com/articles/352077.htm
 http://news.eboomwebsolutions.com/news/1255.php
 http://www.prweb.com/releases/2006/3/prweb352077.htm
In addition, the press releases are also disseminated to local press and media in the
partner countries.
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
End-user workshops took place in Greece, Germany, Poland and Slovakia, while also
a global workshop took place in Krakow, Poland, on 27 June 2006, bringing together
all user partners, in order to validate and finalise the collection of user requirements.
These workshops collected input from the end-user partners, and support the user
requirement collection activities undertaken in WP2. These workshops have been
described in D2.2 (User requirement analysis & development/test recommendations).
The WP9 activities (T9.1) also started with an analysis of the current eGovernment market
and the status of the semantic web, as well as the exploitability of the Access-eGov platform
and services. In this respect, a first version of the deliverable D9.1: Market analysis and
exploitation plan has been submitted.
No significant deviation of WP9 from the project Work programme – dissemination is
running as an ongoing activity.
Table 1: Deliverables List
Del.
No.
Deliverable name
WP
no.
Date due
Actual/Fo
recast
delivery
date
Estimate
d
indicative
personmonths
Used
indicative
personmonths *)
Lead
contracto
r
D1.1
Consortium agreement
WP1
M0:
December
31, 2005
M0:
December
31, 2005
0
0
TUK
D1.2
Periodic progress
reports, cost
statements, managerial
reports
WP1
M6: June
30, 2006
M7: July
15, 2006
3
3
TUK
D1.2
Periodic progress
reports, cost
statements, managerial
reports
WP1
M12:
December
31, 2007
M13:
January
30, 2007
3
3
TUK
D1.3
Project quality plan
WP1
M6: June
30, 2006
M7: July
15, 2006
11
6
UR
D2.1
State-of-the-art report
WP2
M5: May
31, 2006
M5: May
31, 2006
2
2
UR
D2.2
User requirement
analysis &
development/test
recommendations
WP2
M6: June
30, 2006
M7: July
15, 2006
26
24,5
GUC
D3.1
Access-eGov platform
architecture
WP3
M9:
September
30, 2006
M10:
October
15, 2006
12
12
UR
D3.2
Access-eGov
components functional
descriptions
WP3
M10:
October
30, 2006
M11:
November
15, 2006
7
7
IS
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D4.1
Specification of
components for ‘Markup services’
WP4
M13:
January
31, 2007
M14:
February
15, 2007
10
-
UR
D5.1
Specification of
components for
‘Personal Assistant’
WP5
M13:
January
31, 2007
M14:
February
15, 2007
14
-
TUK
D7.2
Guidelines for semantic
mark-up of egovernment resources
WP7
M11:
November
30, 2006
M11:
November
30, 2006
8
7
GUC
D9.1
Market analysis and
exploitation plan
WP9
M12:
December
31, 2006
M13:
January
15, 2007
20
20
ISO
D9.3
Plan for using and
disseminating
knowledge
WP9
M9:
September
30, 2006
M9:
September
30, 2006
16
16
ISO
D9.4
Project Presentation
WP9
M2:
February
28, 2006
M2:
February
28, 2006
0
0,1
ISO
D9.5
Project website
WP9
M3:
March 31,
2006
M3:
March 31,
2006
6
6
ISO
D9.6
Project leaflet and
poster
WP9
M3:
March 31,
2006
M3:
March 31,
2006
1
1
ISO
D9.7
Press release
WP9
-
M2:
February
28, 2006
0
0,1
ISO
D9.7
Press release
WP9
M6: June
30, 2006
M8:
August 1,
2006
0
0,1
ISO
D9.7
Press release
WP9
M12:
December
31, 2006
M13:
January
15, 2007
0
0,1
ISO
*) if available

List of milestones, including due date and actual/foreseen achievement date (see
Appendix 2, Table 2)
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Table 2: Milestones List
Milestone
Milestone name
WP no.
Date due
no.
Actual/Forecast
delivery date
Lead contractor
2.1
Requirements arising
from state-of-the-art
analysis are available.
WP2
M5: May 31,
2006
May 31, 2006
UR
2.2
Requirements arising
from the user
requirement analysis are
available.
WP2
M6: June 30,
2006
July 15, 2006
GUC
2.3
High-level (preliminary
version) description of
pilot trials is available.
WP2
M6: June 30,
2006
July 15, 2006
GUC
9.1
Dissemination tools are
in place and up and
running.
WP9
M6: June 30,
2006
June 30, 2006
ISO
3.1
Overall architecture of
the Access-eGov
platform is available.
WP3
M9: September
30, 2006
October 15, 2006
UR
3.2
Detailed specification of
the Access-eGov
platform is available
WP3
M10: October
31, 2006
November 15,
2006
IS
9.2
The first version of
market analysis and
exploitation plan is
available..
WP9
M12: December
31, 2006
January 15, 2007
ISO
3 Consortium management
This section should summarise the status of the project, its management and follow-up activities,
including information on:



Consortium management tasks and their achievement; problems which have occurred
and how they were solved
Contractors: Comments regarding contributions, changes in responsibilities and
changes to consortium itself2, if any
Project timetable and status, including an updated, frontlined bar chart (see Appendix
2, Table 5). Clarify changes and impact on the planned milestones, if any
WP1: Project management
2
Changes to the consortium membership must be addressed in a specific request for an amendment to the
contract
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Lead partner: TUK (Coordinator)
Contractors involved in the WP (whole duration): All
Contractors involved in WP during the reporting period: All
WP1 Objectives:
 Ensure delivery of the project works on time, on planned budget, and quality standards;
 Set up a proper management framework (appropriate level of operational, legal, ethical,
financial and administrative management);
 Co-ordinate the technological and scientific activities of the project;
 Management of knowledge;
 Risk management and contingency planning;
 Appropriate reporting to the European Commission;
 Review and assessment of project results and progress toward the project objectives.
Tasks worked on during the reporting period: T1.1, T1.2, T1.3, T1.4
The project was initiated successfully (Task 1.1), Kick-off meeting was organised by the
Coordinator (TUK), took place in Kosice, Slovakia (January 25-26, 2006). All the project
partners attended the Kick-off. Consortium agreement was signed by all the project partners
(before the project launch). Communication infrastructure was set up – web site
(www.accessegov.org – used also as a document store3), mailing list ([email protected]), and dotProject (http://esprit.ekf.tuke.sk/dotproject/index.php?logout=-1)
– used for monitoring the progress of project using the Gantt chart.
Project management infrastructure as described in TA was established (Project Coordination Committee (PCC), Software Development Committee (SDC), responsibilities were
assigned (WP leaders, Task leaders, Liaison Officers for PAs (LOPA), Quality Assurance
Manager (QAM)). The project is managed on-going basis (T1.2 Operational project
management) and partners are almost in everyday contact, especially via email and Skype
conferences. The 2nd Plenary project meeting took place in Krakow, June 27-29, 2006
(organised by COI).
Within T1.4: Review and assessment the deliverable D1.3: Project Quality Plan was
produced.
Public administration organisations (KSR, MI, GLI), especially those participating for
the first time in FP5/FP6 project, encountered some “internal” management problems at the
beginning of the project (hiring staff working on the project and signing contract with them,
commitment of some staff members etc.), which is unfortunately not surprising in eGovernment projects. Hopefully this will be sorted out as time goes on. Problems related to
frequent staff changes, not clearly defined responsibilities, and involvement in other projects
etc. sometimes occur in large IT companies.
No significant deviation from the project Work programme - excluding “initial”
administrative problems encountered at some PA partners lacking experience with FP6
projects (action taken: help and consultancy by more “IST experienced” project partners).
Project management is of course running as an ongoing, day-to-day activity.
No changes to the consortium are envisioned so far.
3
Outcome of the previous FP5 IST-1999-27034 Webocracy Project is used as a basis for the Project web site.
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Changes regarding the planned milestones: N/A so far.
Gantt Chart - after 12 months (output of DotProject, http://esprit.ekf.tuke.sk/dotproject)
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The section should also provide short comments and information on co-ordination activities in the period,
such as communication between partners, project meetings, possible co-operation with other
projects/programmes etc.
Communication between partners is good (although sometimes multiple requests are
necessary ;-). User partners and “twin” universities/NGOs in individual countries (i.e.
KSR/MI & TUK, COI & GLI, SHG & UR, GUC) are in regular contact, on demand
organising joint meetings and providing bilateral consultations.
Two plenary project meeting took place so far, regular Skype audio conferences are organised
among developer partners. A meeting of SW development partners (TUK, UR, IS, EMA,
GUC) took place in Regensburg, October 31 – November 2, 2006. Another one will take
place in Kosice on January 16-17, 2007. Third plenary project meeting will be the day after
the Review no. 1 in Brussels.
Cooperation with other IST projects: Project coordinator participated in the eGov Project Fair
organised by the EC (Brussels, June 20, 2006) where the Acceess-eGov objectives and
activities were presented and some contacts established. Communication is ongoing
especially with other eGov projects or semantic web/knowledge management projects where
other research teams at the partner institutions are involved in (e.g. FP6-2004-027128 SAKE
(TUK), IST-2002-507749 TERREGOV (COI), FP6-2004-27490 KP-LAB (TUK), FP6-200427219 Demo_Net (TUK), etc.). Project Coordinator attended also the 4th IST Coordinators Day
on Project Management in FP6 in Brussels, November 28, 2006.
4 Other issues
Projects which were subject to requirements and/or recommendations concerning ethical
issues
Describe actions undertaken in the implementation of the requirements and/or
recommendations made during contract negotiations concerning ethical issues in the
project’s work
N/A
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Annex – Plan for using and disseminating the knowledge
In the plan for using and disseminating the knowledge the contractors will set out in a detailed and
verifiable manner, the terms of use and dissemination of the knowledge arising from the project, which
they own, in accordance with their interests (Article II.34.1 of the contract). It is an evolving document
which should be regularly updated (annually for IPs and NoEs) to give a cumulative overview of the
project’s undertaken and planned activities, and submitted at the end of each reporting period.
The final plan for using and disseminating the knowledge, as required at the end of the project, will
therefore provide a complete picture of all activities undertaken and most importantly will provide
information on the future route to full use (exploitation or use in further research) and dissemination
of the knowledge.
The document should include the following three sections (Contractors concerned are only expected
to fill in sections which are RELEVANT to the project):
Section 1 - Exploitable knowledge and its Use
This section will only present exploitable results, defined as knowledge having a potential for
industrial or commercial application in research activities or for developing, creating or marketing a
product or process or for creating or providing a service.
It should provide an overview, per exploitable result, of how the knowledge could be exploited or used
in further research (if relevant). This should be created by the project coordinator obtaining input
from each contractor that owns the knowledge and has an active role in its exploitation.
Both past and planned future activities should be included.
Where applicable please also include an explanation of why planned activities mentioned in previous
reports have been discontinued or altered.
In the context of WP9, a the Market analysis and exploitation plan (D9.1) has been finalised,
this deliverable will be revised for final delivery in M33. The first version will serve as a blue
print, while full details on incomes generated, various services offered, etc. will be fully
described in the final version.
Overview table
Exploitable
Knowledge
(description)
Exploitable
product(s) or
measure(s)
Sector(s) of
application
Timetable for
commercial
use
Patents or other
IPR protection
Owner & Other
Partner(s)
involved
Reference
Access-eGov
architecture
Design of
architecture
IT
2008
authors
Access-eGov
components
SW
components
IT
2008
authors

Management
of e-gov
service
mark-up

Personal
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Exploitable
Knowledge
(description)
Exploitable
product(s) or
measure(s)
Sector(s) of
application
Timetable for
commercial
use
Patents or other
IPR protection
Owner & Other
Partner(s)
involved
Assistant
platform
integrated into a
platform
Security
distributed
infrastructure
SW component
IT
2008
authors
Resource
ontologies for
government
services
Ontologies
IT, PA
2008
authors
Methodological
guidelines
Methodology
PA
2008
authors
Pilot
applications
2008
To be elaborated in the later stage of the project.
Section 2 – Dissemination of knowledge
The dissemination activities section should include past and future activities and will normally be in
the form of a table maintained by the coordinator or any other person charged with controlling the
dissemination activities.
Overview table:
Planned/actu
al
Type
Dates
Type of
audience
Countries
addressed
Size of
audience
Partner
responsibl
e /involved
Press releases and
mass media
December 29,
2005
Annual Report of IT
Security Cluster
Initiative Ostbayern,
Germany,– "Virtuell
durch den
Behördendschungel"
– short article about
Access-eGov
Research
community
Germany
3 000
UR
December 29,
2005
Press release (press)
Industry
Germany
500
UR
Press Agency of the
Slovak Republic
(TASR), press release
General public
Slovakia
10 000
January 27,
2006
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Planned/actu
al
Type
on Access-eGov
Project
Press agency SITA,–
press release on the
Access-eGov Project
and Kick off meeting
Slovak Radio,
Slovakia, Radio news
General public
Slovakia
10 000
TUK
General public
Slovakia
10 000
TUK
Slovak Radio,
Slovakia – interview
of Tomas Sabol on
the project and Kickoff
General public
Slovakia
10 000
TUK
General public
Worldwide
10 000+
ISO
Dates
January 30,
2006
January 31,
2006
February 15,
2006
Countries
addressed
Size of
audience
Partner
responsibl
e /involved
Type of
audience
Online press release
of Access-eGov:
http://www.prleap.co
m/pr/27982/
February 2006
http://www.freepressrelease.com/news/20
0602/1141060794.ht
ml
http://www.clickpress
.com/releases/Govern
ment/more2005cp.sht
ml
http://www.clickpress
.com/releases/Detaile
d/9585005cp.shtml
May 2006
U-Mail, “AccesseGov” – article about
the project
Higher
education
Germany
14 000
UR
May 12, 2006
Slovak Radio,
Slovakia – interview
with Ms. Gabriela
Hajdukova information on
activities of KSR
within the project
General public
Slovakia
10 000
KSR
June 1, 2006
Mittelbayerische
Zeitung, Germany,
“Persönlicher Helfer
im E-Government” –
interview article with
General public
Germany
130 000
UR
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Planned/actu
al
Type of
audience
Type
Dates
Countries
addressed
Size of
audience
Partner
responsibl
e /involved
Günther Pernul
August 28,
2006
Press Agency of the
Slovak Republic
(TASR), press release
on the Access-eGov
Project
General public
Slovakia
10 000
TUK
August 25,
2006
Union of Towns and
Cities of Slovakia –
press release on
project sent to all
cities and towns in
Slovakia
Public
administration,
municipalities
Slovakia
12 000
TUK
November
2006
Article in local
newspaper
Michalovcan
Citizens
Slovakia
2 800
MI
Annual Report of IT
Security Cluster
Initiative Ostbayern,
Germany,–
"Sicherheitsmaßnahm
en im Europäischen
Forschungsprojekt
Access-eGov" – short
article about AccesseGov
Research
Germany
3 000
UR
March 2006
Knowledge
Management
workshop, City
University, Bellevue,
Bratislava
Research
National
50
TUK
June 20-21,
2006
International
conference of
Institute for
International
Research (IIR): eGovernment,
Bratislava, Slovakia.
PA
National
100
KSR
June 20, 2006
eGovernment Project
Fair, Brussels
Research, PA
International
80
TUK
September
2006
Presentation of the
project to students of
Faculty of Public
Students
National
40
KSR
December 28,
2006
Presentations
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Planned/actu
al
Type
Dates
Type of
audience
Countries
addressed
Size of
audience
Partner
responsibl
e /involved
Administration,
University of P.J.
Safarik, Kosice
October 12,
2006
Project presentation
at the 2nd IT-Forum in
Regensburg,
Germany
Research,
Students
International
150
UR
Poster
Research, PA,
Industry,
General public
International
20 000
ISO
Leaflet
Research, PA,
Industry,
General public
International
20 000
ISO
March 27-29,
2006
AAAI Spring
Symposium
“Semantic Web
Research
Meets eGovernment”,
Stanford University,
USA
International
500
GUC
June 11 - 14,
2006
3rd European
Semantic Web
Conference, Budva,
Montenegro
Research
International
50
TUK
June 23 - 30,
2006
Kybernetika a
informatika,
Michalovce,
Slovakia,
Research
International
40
IS, TUK
September 48, 2006
International eGov
Conference, Krakow
Research
International
100
TUK
September 48, 2006
International eGov
Conference, Krakow
Research
International
100
UR
September 48, 2006
International eGov
Conference, PhD
Colloquium in
cooperation with
Demo-net NoE
Project. Krakow
Research
International
50
TUK
Poster and leaflet
March 2006
March 2006
Workshops &
Conferences
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Planned/actu
al
Type
Dates
September 8,
2006
Type of
audience
3rd Workshop of the
programme
"Strengthening the
regional and local
capacities for
Research
management and
implementation of the
Structural Funds
assistance"
Countries
addressed
Size of
audience
Partner
responsibl
e /involved
Multinational
80
MI
Research
International
80
TUK
November 21,
2006
Európsky týždeň
vedy a techniky
(European week of
science and
technology)
Research
International
35
TUK
November 2829, 2006
1st Workshop on
Intelligent and
Knowledge oriented
Technologies
Research
National
50
IS, TUK
International
conference “National
October 11-13,
and Regional
2006
Economy”, Herlany,
Slovakia
Project and other
web sites referring to
the project
March 2006
Project web site,
www.acccessegov.or
g
Research, PA,
industry,
general public
International
General public
Austria
10 000
IS, ISO,
TUK,
GUC, COI,
UR
Web-site
March 2006
http://www.semanticweb.at/57.453.453.pr
ess.access-egovaccessibleegovernmentembracing-thesemantic-web.htm
10 000
ISO
http://dip.semanticwe
b.org/NewsArchive2
006.html
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Planned/actu
al
Type
Dates
Type of
audience
Higher
education
June 2006
Web-site
June 2006
State Government of
Schleswig-Holstein,
http://landesregierung
.schleswigholstein.de/coremedia General public
/generator/Aktueller_
20Bestand/FM/Infor
mation/accessegov.html
June 2006
June 2006
June 2006
May 2006
Semantic Web
School, Zentrum fur
Wissenstransfer,
http://www.semanticweb.at/57.453.453.pr
ess.access-egovaccessibleegovernmentembracing-thesemantic-web.htm
Data, Information
and Process
Integration with
Semantic Web
Services, News
Archive 2006,
http://www.prleap.co
m/pr/27982/
University of
Regensburg Department of
Information Systems,
http://www-ifs.uniregensburg.de/index.
php?id=136
Information Systems
research at the
German University in
Cairo,
http://is.guc.edu.eg/re
search.html
Web site of Kosice
Self-governing
region.
http://www.kosice.re
gionet.sk/KSKWeb/C
innosti/RegionalnyRo
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Countries
addressed
Size of
audience
Partner
responsibl
e /involved
Germany
20 000
UR
Germany
10 000
SHG
General public
Germany
10 000
GUC
General public
Germany
10 000
GUC
General public
Germany
10 000
UR
General public
Egypt
8 000
GUC
General public
Slovakia
10 000
KSR
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Planned/actu
al
Type of
audience
Type
Dates
Countries
addressed
Size of
audience
Partner
responsibl
e /involved
zvoj/Projekty/200671
39318878.htm
May 2006
Web side of
Municipality
Michalovce,
General public
Slovakia
10 000
MI
September
2006
Website of the
Faculty of
Economics
http://147.232.5.24
6/ekf/web/web/artic
le.jsp?article=39
General public
Slovakia
5 000
TUK
SeptemberOctober 2006
Website of e-ISOTIS,
http://www.eisotis.org/projects_co
mments.php?id=40_0
_4_0_C,
http://www.eisotis.org/pressrelease
s_comments.php?id=
357_0_20_0_C,
http://www.eisotis.org/pressrelease
s_comments.php?id=
194_0_20_0_C
General public
Worldwide
10 000+
ISO
October 2006
Information about the
project in info kiosks
maintained by KSR
General public
Slovakia
5 000
KSR
PA
Slovakia
10
KSR, MI,
TUK, IS
PA
Slovakia
8
KSR, MI,
TUK, IS
PA
Germany
20
GUC
http://www.michalo
vce.sk/english.htm
Users workshops and
round tables
April 20,
2006.
February 23
2006
January 31
2006
Specification of User
Requirements. Office
of KSR
Identification of User
Requirements. Office
of KSR
Access-eGov project
presentation and
discussion regarding
the project’s relation
to the initiative on
federal responsibility
finding at regular
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Planned/actu
al
Type of
audience
Type
Dates
March 8, 2006
May 8-9, 2006
May 26-27,
2006
June 7, 2006
June 27-28
2006
July 6, 2006
meetings of the
working group
“Deutschland
Online” (online)
Meeting with POLIS
represented by Mrs
Judith Mabelis, and
presented there the
Access e-Gov
project. POLIS is a
network of European
cities and regions
from across Europe.
Access-eGov project
presentation and
discussion regarding
the project’s relation
to the initiative on
federal responsibility
finding at regular
meetings of the
working group
“Deutschland
Online” (online)
Access-eGov
presentation and
discussion of the
project expectations
with the president of
the Association of
Paraplegic of the
Prefecture of Dramas,
Thessaloniki, Greece.
Access-eGov focus
group meeting at the
Special High School
and Lyceum of
Athens.
Representative
of POLIS, Mrs
Judith Mabelis
Europe
PA
Germany
President of the
Association of
Paraplegic of
the Prefecture
of Dramas.
Attendees
representing a
wide variety of
disabilities:
ranging from
mobility, to
hearing and
vision
impairments
Discussion of overall
user requirements and
PA, research
trial evaluation
strategy
Project presentation
and discussion of
PA, research
field test strategy
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Countries
addressed
Size of
audience
Partner
responsibl
e /involved
2
ISO
20
GUC
Greece
2
ISO
Greece
13
ISO
25
GUC, COI,
GLI, KSR,
MI, TUK
5
GUC
Poland
Germany
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Planned/actu
al
Type of
audience
Type
Dates
February 14,
2006
with municipalities
and their IT service
providers
Preparing Workshop
for local authorities,
Office of SHG, Kiel
Workshop for local
authorities, Office of
local authorities
KomFIT
Questionnaire,
mailing accompanied
by quite a number of
telephone calls and
dialogues.
Preparing additional
interviews by mailing
another questionnaire
to 5 addresses and by
telephone calls and
dialogues.
Round table within
SHG
Round table of users
and developers
Countries
addressed
Size of
audience
Partner
responsibl
e /involved
PA
Germany
7
SHG
PA
Germany
6
SHG
PA
Germany
42
SHG
PA
Germany
5
SHG
PA
Germany
20
SHG
PA, Research
Poland
20
GLI
July 6, 2006
Providing
information about
AeG to an interested
civil registry office,
discussion of
developers questions
with the civil registry
office
PA
Germany
20
SHG
November 3,
2006
Round table with
DERI, Digital
Enterprise Research
Institute – Innsbruck,
Austria
Research
International
20
UR, EMA,
TUK, IS,
GUC
February 24,
2006
March-April
2006
June 2006
June 19, 2006
June 2006
The overview table should be accompanied by a short description for each major activity (conference,
exhibition, etc.) having taken place or planned since the last report.
Relevant details, such as references of journal publications and conferences, website addresses, dates,
quantitative data, etc. should be explicitly mentioned.
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Completed as well as future activities should be mentioned with their actual or planned date.
Useful guidance on how to disseminate the knowledge generated under the project can be found in the
Commission publication entitled A guide to successful communications4.
More detailed information on some of the dissemination events:
A. Articles and papers published in proceedings of conferences.
1) Mach, M. - Sabol, T. – Paralic, J.: Improving Access and Efficient Use of Government
Services by Means of Semantic Technologies. In: Electronic Government.
Communication Proceedings of the Fifth International EGOV Conference 2006,
Schriftenreihe 18, Trauner Verlag, p. 271-278.
2) Mach, M. - Sabol, T. – Paralic, J.: Integration of eGov services: back-office versus frontoffice integration. Proceedings of the Workshop on Semantic Web for eGovernment 2006,
Workshop at the 3rd European Semantic Web Conference, Budva, Montenegro, 12 June
2006, p. 48-53 available at
http://www.imu.iccs.gr/semgov/final/SemanticWebForEGovernemnt-Proceeding.pdf
3) Mach, M. - SABOL, T.: Access to eGovernment Services Employing Semantic
Technologies. In: Proc. of Faculty of Electrical Engineering and Informatics Research and
Development Projects, Kosice, Slovakia, 2006, ISBN 80-8086-036-X, p. 25-26.
4) Skokan, M.: Fuzzy Relation and Semantics. In: eGov PhD Colloquium. September 4-8,
2006, Krakow, Poland, p. 25, PhD projects in eParticipation, Abstract catalogue.
5) Furdík, K. - Hreňo, J.: Access to e-Government Services Employing Semantic
Technologies. Kybernetika a informatika, Michalovce, Slovakia, June 23 - 30, 2006,
http://www.kasr.elf.stuba.sk/akcie/2006_sski/index.php?link=13
6) Kolter, J. - Schillinger, R. - Dobmeier, W. - Pernul, G.: An Architecture Integrating
Semantic E-Government Services (EGOV 2006), Krakow September 2006,
http://www-ifs.uni-regensburg.de/PDF_Publikationen/KSDP06.pdf
7) Klischewski, R. Migrating Small Governments’ Websites to the Semantic Web.
Proceedings AAAI Spring Symposium “Semantic Web Meets eGovernment” (Stanford
University, March 27-29, 2006), Technical Report SS-06-06, AAAI Press, Menlo Park,
CA, 2006, pp. 56-63, http://imu.iccs.ntua.gr/sweg/
8) Sabol, T. – Mach, M.: Semantic Web in eGovernment (invited lecture). In: Proc. of
Information and Intelligent Systems, 17th International Conference 2006, 20-22
September 2006, ISBN 953-6071-27-4, p. 1- 15.
9) Sabol, T. – Mach, M.: Semantic Web in eGovernment. In: Zbornik Radova,
INFORMATOPOLIS, 21 September 2006, p. 41-59.
10) Džupka, P. – Skokan, M.: e-Government, ekonomický rozvoj a inovácie. In: Proc. of
National and Regional Economics VI conference, Herľany, Slovakia, 13-13 October 2006,
ISBN 80-8073-721-5, p. 74-79.
11) Džupka, P. – Skokan, M.: Projekt Access-eGov a elektronizácia verejnej správy. WIKT
2006, 1st Workshop on Intelligent and Knowledge oriented Technologies, November 2829, 2006, Bratislava, Slovakia.
4
http://europa.eu.int/comm/research/conferences/2004/cer2004/pdf/rtd_2004_guide_success_communication.pdf
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12) Tomasek, M. – Furdik, K.: Service-based architecture of Access-eGov system. WIKT
2006, 1st Workshop on Intelligent and Knowledge oriented Technologies, November 2829, 2006, Bratislava, Slovakia.
13) Bednar, P. – Hreno, J.: Workflow based orchestration model for WSMO. WIKT 2006, 1st
Workshop on Intelligent and Knowledge oriented Technologies, November 28-29, 2006,
Bratislava, Slovakia.
14) Džupka, P. – Skokan, M.: Projekt Access-eGov a elektronizácia verejnej správy. WIKT
2006, 1st Workshop on Intelligent and Knowledge oriented Technologies, November 2829, 2006, Bratislava, Slovakia.
15) Skokan, M. - Bednár, P. - Tomášek, M.: Outline of the Access-eGov architecture. SAMI
2007, 5th Slovakian – Hungarian Joint Symposium on Applied Machine Intelligence,
January 25-26, 2007, Poprad, Slovakia (submitted for publication)
16) Skokan, M. - Bednár, P.: Access-eGov architecture. Znalosti 2007, February 21-23, 2007,
Ostrava, Czech Republic. (submitted for publication)
17) Skokan, M.: Technologies employed in the Access-eGov system. 5th Eastern European
e|Gov Days 2007, April 11-13, 2007, Prague, Czech Republic. (submitted for publication)
B. National press releases
1) Slovak Radio, Slovakia, 31 January 2006 - Radiojournal, 12.00am, “Accessible public
administration on the Internet thanks to an EU Project” – a note on the Access-eGov
Project (services provided to citizens and businesses) and Kick off meeting in Kosice.
2) Press agency of Slovak Republic (TASR), 27 January 2006 – Press release on the AccesseGov Project sent electronically to TASR (www.tasr.sk), Slovakia
3) Press agency SITA, 30 January 2006 – Press release on the Access-eGov Project and Kick
off meeting in Kosice sent electronically to SITA (www.sita.sk), Slovakia
4) Slovak Radio, Slovakia 13 February 2006 – interview of Tomas Sabol, to the Slovak
Radio, broadcasted on 15 January 2006 in morning and noon broadcasting.
5) Mittelbayerische Zeitung, Germany, 1 June 2006 – “Persönlicher Helfer im EGovernment” – interview article with Günther Pernul (UR)
6) Annual Report of IT Security Cluster Initiative Ostbayern, Germany, 29 December 2005 –
"Virtuell durch den Behördendschungel" – short article about Access-eGov
7) U-Mail, Germany, May 2006 – “Access-eGov” – full-page article about the project.
8) Annual Report of IT Security Cluster Initiative Ostbayern, Germany, 28 December 2006,
"Sicherheitsmaßnahmen im Europäischen Forschungsprojekt Access-eGov" - short article
about Access-eGov.
Users’ Workshops
Specification of User Requirements. Office of KSR, 8 participants, Kosice, 20.4.2006.
Identification of User Requirements. Office of KSR, 5 participants, Kosice, 23.2.2006.
Access-eGov project presentation and discussion regarding the project’s relation to the
initiative on federal responsibility finding at regular meetings of the working group
“Deutschland Online” (Germany online), GUC, 31.1.2006 and 8.-9.5.2006
4) Discussion of overall user requirements and trial evaluation strategy, 15-20 participants,
Krakow, Poland, 27.-28.6.2006
5) Project presentation and discussion of field test strategy with municipalities and their IT
service providers, 5 participants, Eutin, Germany, 6.7.2006
6) Preparing Workshop for local authorities, Office of SHG, 7 participants, Kiel, 14.02.2006;
C.
1)
2)
3)
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7) Workshop for local authorities, Office of local authorities KomFIT, 6 participants,
24.02.2006
8) Questionnaire, mailing to 42 addresses between 30.03.2006 and 11.04.2006, accompanied
by quite a number of telephone calls and dialogues.
9) Focus group meeting at the Special High School and Lyceum of Athens, with attendees
representing a wide variety of disabilities: ranging from mobility, to hearing and vision
impairments, who assessed and commented all Access-eGov pilot scenarios.07.06.2006
10) Preparing additional interviews by mailing another questionnaire to 5 addresses and by
telephone calls and dialogues.
11) Round table within SHG 19.06.2006
12) Providing information about AeG to an interested civil registry office, discussion of
developers questions with the civil registry office 06.07.2006.
13) Round table with DERI (Digital Enterprise Research Institute – Innsbruck, Austria) to
exchange ideas about new ways in semantic technology usage, held on the premises in
Innsbruck, Austria, November 3, 2006.
D. Web sites with information on the Project
1) Main Project web site with mutations in national languages (German, Greek, Slovak,
Polish, Arabic), http://www.accessegov.org
2) State Government of Schleswig-Holstein, Germany, http://landesregierung.schleswigholstein.de/coremedia/generator/Aktueller_20Bestand/FM/Information/accessegov.html
3) Semantic Web School, Zentrum fur Wissenstransfer, http://www.semanticweb.at/57.453.453.press.access-egov-accessible-egovernment-embracing-the-semanticweb.htm
4) Data, Information and Process Integration with Semantic Web Services, News Archive
2006, http://www.prleap.com/pr/27982/
5) University of Regensburg - Department of Information Systems, http://www-ifs.uniregensburg.de/index.php?id=136, http://www-ifs.unir.de/mains/Forschung/akt_forschung_projekte.htm
6) Information Systems research at the German University in Cairo,
http://is.guc.edu.eg/research.html
7) Web site of Kosice Self-governing region.
http://www.kosice.regionet.sk/KSKWeb/Cinnosti/RegionalnyRozvoj/Projekty/2006713
9318878.htm
8) The website of e-ISOTIS features a dedicated project page (http://www.eisotis.org/projects_comments.php?id=40_0_4_0_C) as well as press releases
(http://www.e-isotis.org/pressreleases_comments.php?id=357_0_20_0_C; http://www.eisotis.org/pressreleases_comments.php?id=194_0_20_0_C)
9) Technical University of Kosice, Faculty of Economics,
http://147.232.5.246/ekf/web/web/article.jsp?article=39
10) The web side of Municipality Michalovce – Information about the project
11) Intersoft, a.s., http://www.intersoft.sk/isweb/web/uk/index_root.jsp
12) Municipality of Michalovce, http://www.michalovce.sk/projekty/aeg.htm
13) Cities on Internet Association, http://www.mwi.pl/index.php?id=353
14) City Hall of Gliwice, http://www.um.gliwice.pl/index.php?id=14740/1
15) EMAX S.A., http://www.emax.pl/Implementations/Project/tabid/1231/Default.aspx
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Section 3 - Publishable results
This section provides a publishable summary of each exploitable result the project has generated, and
should therefore be included only when the consortium is ready to publicise and have taken the
appropriate measures to protect their IPR5.
For each exploitable result, this section should indicate:


Result description (product(s) envisaged, functional description, main advantages, innovations)
Possible market applications (sectors, type of use ..) or how they might be used in further research
(including expected timings)
 Stage of development (laboratory prototype, demonstrator, industrial product...)
 Collaboration sought or offered (manufacturing agreement, financial support or investment,
information exchange, training, consultancy, other)
 Collaborator details (type of partner sought and task to be performed)
 Intellectual property rights granted or published
 Contact details
These data will be entered in the CORDIS Results database which is open to the public and may be
used by the Commission in its own promotional material. CORDIS will provide a template to collect
the
data
and
ensure
that
the
required
fields
are
filled
(see
http://www.cordis.lu/marketplace/about.htm#summ).
By the end of the project, this section of the final Plan for using and disseminating the knowledge will
include a complete set of all publishable exploitable knowledge.
At this phase of the project (after first 12 project months) only a description of desing of the
overall architecture (as defined in D3.1, D3.2 and documented also in D9.1 Market Analysis
and Exploitation Plan) can be provided. The issue of IPRs was also briefly addressed in D9.1.
Result description
The expected outcomes of the project that will be subject of the consortium’s exploitation
efforts are the following:

A reference Access-eGov platform architecture: The architecture built in AccesseGov will be a semantically extended form of a Service-Oriented Architecture (SOA).
The so-called Access-eGov platform will be built on top of a mesh of peer-to-peer
based data repositories. Those repositories will contain semantic descriptions of public
administration services. The platform will be able to discover and compose those
services, to guide and support a citizen facing specific life events. Since not all the
semantic descriptions are likely to share the same ontologies, some sort of mediation
component will have the task of arbitration between different corresponding
ontologies. The platform will also provide means to execute those services or
composition of services and store the state of those execution events to allow for
feedback to the citizen;

Access-eGov components: Apart from the platform itself, the Access-eGov system
will comprise a Personal Assistant and the Access-eGov Annotation Services. The
5
Please beware that only information which is readily available in the public domain should be included as this
might affect the owner’s right to seek protection (eg patent) the results.
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personal assistant’s functionality is split between the platform and the GUI front-end
with the platform doing the discovery, composition and execution of services and the
GUI front-end doing the presentation of the state and results, management of user
information. The GUI front-end will also help users in discovering goals that match
the life event they are facing;

Distributed Security infrastructure: Access-eGov will act as a trusted single-signon domain. Nodes in the platform will decide if a user is acceptable on the basis of
attributes the user has (e.g. locality) and, in case of success, will issue access tokens
for different services of the platform. While it would be possible for public
administration to accept these tokens as well, it will not be mandatory. The personal
assistant will have so-called privacy preferences, means of stating that certain
attributes should remain private. These privacy preferences can be defined in flexible
ways; it will be possible to state that the attribute “phone number” may only be
transferred, if the link between the instance querying the attribute and the user is
encrypted or that the attribute “credit card number” will never be relayed to anyone
except a specific governmental office the user trusts in;

Resource ontologies for government services: A set of reference ontologies for
semantic mark-up of eGovernment resources will be produced according to the needs
of particular pilot applications. Ontologies will be developed preferably by re-using
publicly available ontologies developed within other projects — enhancing them if
necessary. In cases where re-use is not feasible, the ontologies will be developed by
Access-eGov. Ontology concepts and their relations will be used for semantic mark-up
of services within the pilot application (field test), i.e. for information management
within life events modelling and service implementation. This mark-up during pilots
(field test) will also be used to evaluate the ontologies and to identify improvements of
the ontologies and their structure. In addition, instructions will be provided on how to
adapt these ontologies and combine them with existing organizational resources like
thesauri and classifications;

Methodological guidelines: These guidelines will help interested parties to
understand the full potential of the Access-eGov platform and components and to
adapt them their specific needs. The guidelines include instructions on how to: 1)
identify the challenges of cross-organisational information management in the given
eGovernment area; 2) set up cross-organisational agreements with the partners
involved; 3) adapt the organisational handling of (web) information management; 4)
making use of semantic standards (e.g. ontologies) for semantic mark-up of web
resources; 5) integrate the Access-eGov components into a given IT infrastructure and
interoperability set-up;

Pilot applications in Slovakia and Poland, and a field test in Germany: The pilot
applications will implement two challenging cases of administrative services to
businesses and citizen, namely the establishment of an enterprise (Poland) and the
application for a building permit (Slovakia). The German field test will investigate
Access-eGov’s potential for a Semantic-Web-based upgrade of an existing goodpractice: a cross-organizational “Responsibility Finder” for administrative services.
The Results description section will be elaborated in more details after achieving milestones
corresponding to the individual project outcomes described above.
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IPR
When approaching the completion of the project, a proper IPR policy will be conceived.
However, a number of possibilities have already been put forward, which will be explained
below, and which will be considered for the later implementation.
The consortium considers following an Open Source Initiative (OSI) licensing scheme, with
the MPL license as a major candidate (will be specified after the finalisation of the
architectural design of the Access-eGov system). This choice was also made based on the fact
that this provision as open source software will increase the interest in the project, hence will
also stimulate the dissemination of the Access-eGov outcome.
This MPL license will result in the free use of these various basic components by the
consortium partners, as well as external parties, as long as these partners/parties use them in
their own business. However, if they ship any MPL software of Access-eGov with their own
application and sell the results this should not be royalty free. For doing this, they will need a
separate signed agreement with each Access-eGov partner that is affected (see commercial
license).
MPL (Mozilla Public License)
As long as partners never distribute the Access-eGov software commercially in any way, they
are free to use it for powering their private business, irrespective of whether the used
applications are under MPL or other OSI approved licenses or not.
More specifically:
 Modifying – a party is allowed to modify the Access-eGov software source code in
any way he likes. All changes, all interface code and all code that connects directly or
indirectly to the interface code will fall under the MPL.
 Copying – a party is allowed to copy Access-eGov software binaries and source code,
but when he does so, the copies will fall under the MPL license.
 In both cases, that party needs to inform the initial developing Access-eGov partner
about this.
Commercial License
If a party intends to distribute and sell the Access-eGov software, a commercial license for the
Access-eGov software in question must be obtained.
More specifically:
 If the Access-eGov software is included in a party’s application, that party will need a
commercial licence.
 If a party includes any part(s) of Access-eGov software in its application (so that that
party’s application can run with the Access-eGov software), this party will need a
commercial licence for the components in question.
Any extended (non-basic) components (will be specified after finalisation of the architectural
design of the Access-eGov system) also resort under the commercial licence, except for
participating partners that are allowed to use components from another partner internally and
for non-commercial purposes. In any other case, the respective royalties will have to be paid
to the respective partner(s).
FP6-2004-27020
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Management Activity Report #2
Revision: Draft Final
The electronic version of the Periodic activity report must be submitted as
follows
A complete file containing the whole report, including the Annex on the Plan for using
and disseminating the knowledge
A separate file containing the Publishable Executive Summary
A separate file containing the Plan for using and disseminating the knowledge
A separate file containing the Publishable results of the Plan for using and
disseminating the knowledge
FP6-2004-27020
Page 40 of 40