Modernize Curriculum
Review Workflow
Kristine Belknap
Bruce Han
Michael Hsu
Elvin Rey Magsino
Young Phan
Advisor: Dr. Chengyu Sun
Liaison: Dr. Parviz Partow-Navid
Agenda
Current curriculum review process
Goals for the new system
Technology and platform
Design & Implementation
Current status and future work
Current Curriculum Review
Process: Overview
Current Curriculum Review
Process: Problems
Difficult to Track
Progress
Status
Possibilities of misplacement
Documents / Forms
Entire Proposals
Version Control Issues
Distributing Updated Proposals
Goals for the New System
Document Repository
Eliminate the paper-trail
Streamlined Review Process
Website infrastructure
Ease-of-Use & Intuitiveness
Quick & Responsive
Accessibility & Security
Technology and Platform
Main Platform:
Microsoft SharePoint Server 2010
Languages:
C#, ASP.NET, JavaScript, jQuery, HTML
Development Tools:
Microsoft SharePoint Designer 2010
Microsoft Visual Studio 2010
SharePoint Features
Team Sites
ASP.NET SharePoint Pages
Web parts
Document Libraries
Custom Lists
Document Sets
Workflows
SharePoint Workflow
Automated Business Process
Status Tracking
Linked to a Document Library/List
Creating triggers
System Overview
Custom
Workflows:
• Curriculum review
• Task Alert
• Status Update
Content Type:
• Curriculum
Proposal
Document Set
Site Hierarchy
User Groups and Permissions
Curriculum Proposal
Document Set
Based on the built-in Document
Set Content Type
Additional data fields
Department, College, Proposal Status,
Comments
Curriculum Review
Repository
Based on the built-in Document
Library
Our customizations:
Tying the repository with the curriculum
proposal document set content type
Data Aggregation using Custom Views
Custom Views
View:
an ASP.NET page that shows
aggregated data from data sources
A View for each college,
department, and office
Access control
Custom View Example
Workflows
Three custom workflows:
Main Curriculum Review Proposal
Workflow
Task Alert Workflow
Status Update Workflow
Main Curriculum Proposal
Review Workflow
Attached to the Curriculum
Proposal Repository in the top level
site
Implemented with SharePoint
Designer
Reusable for all departments
Overview
User Interface
MasterPage
Custom Navigation Scripts
Custom SharePoint Actions
MasterPage
User Interface
Custom Navigation
Custom Side Bar
Custom SharePoint Actions
Before
After
Custom SharePoint Actions
Cascading
Drop-down
Custom SharePoint Actions
Documentation
Project Requirements Document
Project Implementation Document
User Manual
Current Status and Future
Work
All functions completed
Pilot program with the College of
Business in the summer
Collect feedback
Bug fixes and minor improvements
Extend the system for other
university processes