NOTICE OF MEETING OF THE BUDGET ALLOCATION AND SPENDING COMMITTEE OF
ASSOCIATED STUDENTS OF CSU CHANNEL ISLANDS, INC.
A meeting of the BASC members will be held on Tuesday, November 3 at 3:00 p.m.
Attendees:
Missy Jarnagin
Zach Valladon
Connor Collins
Christopher Bell
Shayna Barker
Members of the public:
Lundon Templeton
Cindy Derrico
Alex Yepez
Genesis DeLong
Call to Order: 3:02pm
Approval of Minutes:
a. Motion by Zach. Second by Shayna.
i. Friendly amendment - Statement about student assistants from Cindy.
b. Minutes approved with friendly amendment.
Public Forum:
c. Alex Yepez will be serving on the BASC for the remainder of the semester in place of previous
member Stephanie Chavez.
Old Business:
Update: New Student Organization Seed Money (C. Collins)
i. Lundon: ASI Associate Director Christine Thompson’s recommendation is that
students would request up to $200 per student organization once per year in the
fall and in the spring.
ii. Connor: What does the group think about this amount?
iii. Zach: This amount seems to be enough to purchase some small promotional
items.
iv. Chris: It might be better to request a bit more so that they can get their names
out on campus more and have more opportunity to purchase promotional items.
Perhaps $300 would be a better amount.
v. Connor: We can think about this in terms that the club could fundraise and then
also have $200 in addition as a start up cost.
vi. Missy: Clarification that this is the initial seed money for clubs that come in after
the budget process. If someone comes in after the budget process is over they
would only receive up to $200.
vii. Lundon: The SEAL Center has a deadline by which new clubs need to register.
viii. Zach: Clarification of whether or not clubs can start year round?
ix. Cindy: Any club that existed in the spring wouldn’t be eligible for the seed money
because they would have the opportunity to request money during the regular
budget process. Seed money is to address new clubs who did not exist during the
budget process.
x. Missy: there is a big difference between $3,000 and $200.
xi. Zach: question of whether or not clubs can start in the spring?
xii. Lundon: will make a note to ask Liz about this process and when the deadline
would be.
xiii. Missy: We should find out this information before we make a decision on the
seed money.
xiv. Cindy: Clarification - regardless of the process of how clubs go through the
process, the question for the BASC is what do we do with student organizations
who did not exist at the time of the budget process? And what is the amount
that we will give them?
xv. Lundon: Clarification about how the BASC would approve these requests as they
come in.
xvi. Zach: Question of whether or not the $200 is enough in case fundraising is not
enough to help a student organization.
xvii. Connor: there is a general consensus amongst the committee that seed money is
something we want to do. (all agree). Now, how much money maximum would
we want to allow them to request?
xviii. Zach: The $200 seems like a good starting place. The Pre-Optometry club was a
good example of this – they requested a small amount of money to do that.
xix. Chris: agrees that promoting should be the club’s #1 priority. Doesn’t feel that
$200 is enough for a club to do what they need to do.
xx. Connor: in the past, how many new student orgs do we have in general?
xxi. Lundon: 2 or 3 requests came through later after the budget process last year.
xxii. Missy: In the interest of time, we are all ok with seed money, but we need to
clarify with the SEAL Center how many new clubs come up each year.
Update: Student Organization Allocation (C. Collins)
xxiii. Connor: Idea of allocating a portion of the difference between the $3,000
request amount and the amount that is actually given to the organization toward
the new student organization seed money.
xxiv. Zach: What would happen between the difference between the cap we have on
seed money and then the money that is left?
xxv. Missy: We don’t have the authority to allocate money that was allocated to
student orgs to something else. The leftover money would go toward reserves.
The committee needs to consider how much we think we will need for student
orgs this year. You can take it on an average of what was allocated and what was
spent in past years to determine a more accurate number for what BASC should
allocate to clubs this year. Multiplying $3,000 by 58 eligible clubs would be much
more than we have ever allocated in the past.
xxvi. Chris: How would you recommend we do this?
xxvii. Missy: Recommends to move forward with $100K. We would be asking the
Board for $100K to allocate to student organizations. If they request more than
$100K we always have the opportunity to figure out how we can work with that
with the Board. All of this will be done before June 30. This first year we need to
pick a number, move forward with it and see what we get. Historically student
organizations have never spent the full amount they have been given and have
not requested even that amount even when they had no limit.
xxviii. Connor: Call for a vote.
xxix. Zach motions to propose that we allocate $100K to student organizations for
approval by the ASI Board. Second by Connor. Unanimous. Motion passes.
Discussion: Annual Report (C. Collins)
xxx. Annual report review.
xxxi. Missy: suggest to change “non-approved expenditures” to “re-allocated
expenditures.”
xxxii. Zach: Change “unbudgeted” expenses to “re-allocated expenditures.”
xxxiii. Zach: Motion to approve these changes. Connor: second. All in favor. Motion
passes.
New Business:
New committee member (C. Collins)
i. Alex Yepez will be voted in at the ASI Board this week and will be serving in the place of
Stephanie Chavez.
Update: BASC budget timeline and next steps (C. Collins)
ii. Connor: review of BASC timeline.
Questions
Adjournment: 3:59pm
Agenda respectfully submitted by Connor Collins.
Minutes respectfully submitted by Genesis DeLong.