Regular meeting May 23 1968
A regular meeting of the Woodland Park Council was called to order by mayor
Kenney, May 2nd, 1968 at 7 P. M. The. pledge of allegiance was said. mayor Kenney
Lee,
gave the invocation. Trustees answering roll call: Clifford, Jackson, Lawson,
Mills and Wolff.
The minutes of the April 25, 1968 meeting were approved.
Correspondence was read: Bess Inman reminded the Mayor, Council and all
interested persons that a civil defense meeting will be held at the high school,
May 8, 1968 at 7: 30 P. M.
Mrs. Pooley' s letter of complaint concerning trash, garbage and dogs was
read and discussed. A committee appointed by the mayor is studying the animal
control ordinance for a later consideration.
Mr.
Don Gglesby, Supt. of the Woodland Park schools was present to discuss
the proposed summer baseball program. - After much discussion the council decided
if they support the boys baseball program they would appreciate having a cover
letter from the school to the effect that the Town would be provided a summer
baseball program for all boys in this area. Participating parties would be the
town, businesses, parents and children. Wolff moved, the Town support
school,
the summer recreation program and the Town will supply $ 600. 00. $ 400. 00 from
the -Parks and Recreation department, $ 100. 00 will be out of Parks and $ 300. 00
The
from. contingency. $ 200. 00 will be taken from Administration contingency.
money will not be committed until the program is a reality.
Carried
Lee seconded.
by a roll call vote.
Attorney Evans stated according to State Statutes all bills of the Town should
be published each month.
bills,
Lee moved,
in the Ute Pass Courier,
they publish the monthly
Jackson seconded,
according to State Statutes,
begin publishing
in Play 1968. Carried by a roll call vote.
Series 1966.
Attorney Evans, read an amendment to Ordinance 16,
Wolff
recommended copies of the amendment be given to each council member for study
and make a decision at a later meeting. The amendment applies to summer residents
water rates and charges for water turn off and. on.
Attorney Evans read the traffic ordinance, the traffic ordinance will be
redrafted to contain the State speed limits. Bolsen is to get the information
to Evans.
Mills recommended the Sanitation Board should be asked to consider reducing
annual sewer rate requirements for summer residents to be compatible with water
rate changes as proposed in the amendment under study.
Lawson stated he had received a verbal resignation from Richard Bennett,
deputy, but not a written resignation.
Lawson moved,
seconded.
Carried.
they accept Bennett' s resignation as deputy marshall,
Lee
The Town should have a written resignation from Bennett.
For the vacancy, of the position of deputy marshal, the police department
had received two applications,
which were reviewed by the trustees. Tom Tjalas
and Alban Beckwith were ' both present atthe meeting.
Lawson moved, they hire Alban Beckwith as deputy
marshal,
at a salary of
5400. 00 per month. He will be on probation for a six month period and upon
satisfactory completion of probation he will receive a $ 25. 00 a month increase
in pay.. Lee seconded. Carried by a roll call vote.
Lawson recommended that the children who served on the safety patrol at
the school crossings be given a party to show the appreciation of the police
departmentpfor the faithful performance of their duties.
The Mayor asked John Wondergem to serve on the Library Board, filling the
vacancy created by Robinson' s resignation. Wondergem accepted.
The
Bolsen explained the drainage situation on hiway 24.
State felt the
paving program would help preserve the hi -way and they favored Perhaps
the proposed
paving
next years
plan.
The State is unable to help with any finances this year.
budget could reflect some help to the Town along hiway 24.
the Town purchase a police uniform, consisting of one jacket,
one pair trousers, two shirts, one hat and a tie. The cost should not exceed
50. 00. 1awson seconded. Carried by a roll call vote.
Mills moved,
Lawson moved,
the police department treat those children to a party,
are seventeen children who served on the patrol.
per
child.
Lee seconded.
Mills moved,
The
cost
should not exceed $ 1. 00
Carried by a roll call vote.
the Town Clerk write a letter to the undersheriff, Mr.
expressing -the Town' s gratitude for his filling in as marshal
letter should be published in the Ute
roll
call
Passdaourier.
there
Typer,
for the Town.
Lee seconded.
This
Carried by a
vote.
Jack Lockwood and Mike Typer be compensated for the hours
Lee seconded.
they served as marshal. They should receive $ 14. 00 per day.
Lawson moved,
Typer stated he did not want to receive any compensation, he was just happy to
be able to help the Town. Lawson amended his motion to delete Typer from the
above motion. Lee approved.
Carried by a roll call vote.
page 2
The mayor thanked Jim Wolff for all his efforts at the Library.
Dale Simpson will be able to be at work Wednesday as chief marshal.
Mills commended Bolsen on the preparation of the work analysis. Lee moved,
they adopt •the work analysis as prepared, they will continue the policy of the
previous
the work supervisor has authority to sign a purchase order for
council,
materials up to $ 500..00.
Jackson seconded.
Mills amended the motion,
Carried.
stating the analysis should be included in the
Jackson agreed.. Carried.
minutes.
Wolff proposed for future thought,
that if they hire a third man,
he
could
be used in different departments and to relieve the police department for off
duty hours. This should be considered at the next meeting.
Wondergem asked about cleaning up the cemetery before the end of the month.
Clean up for the Town was discussed. Potter agreed that the Town -could pick up
trash and use his dump, Potter encouraged the Town to keep it cleaned up:
along with Mr. Wolff, had attended a meeting with -Le
County Commissioners, May 1, 1968. It was suggested that Teller County secede
from participation with El Paso County. The agency did not send a representative
Mills explained he,
to EDA.
Teller County should aline with counties of similar situations for the
following reasons.
any bennefits. 2.
3.
1.
We' ve been alined with El Paso County and have not received
The County Commissioners have had many promises but no action.
A representative from each municipality will be -represented atthe Freemont
Agency.
Mills recommended they pass a resolution alining us with the Fremont Agency.
Wolff asked if there was a parallel. between Pikes Peak Area Council of Governments
and the Freemont Agency. There apparently is no conflict nor assessment.
Mills moved,
seconded.
the following resolution be adopted and formulated,
Wolff
Carried.
Whereas,
We the Trustees of the Town of WoodlandPark are concerned with the
total well- being of all citizens and the Economic Development of this Area.,
and
wish to further employment and education and better living conditions for the
disadvantaged,
THEREFORE,
BE IT RESOLVED that we designate the Freemont County Community
action Agency as the existing CAA, to continue and represent us in this area.
Lawson moved the unsuccessful applicants for deputy marshal be sent letters
thanking them for their application and if a vacancy occurs they would be
encouraged to consider applying again. Mills seconded.
Carried.
The Mayor appointed Wolff as ex- officid member to the library board.
Jackson will assist Wolff on the Parks, Recreation and Cemetery commission.
Bolsen stated Don West,
will receive the $ 1500.
Lee moved,
from the Fish,
Game department assures thatihe Town
00 grant forihe park project at an early date.
they adjourn, Wolff seconded.
Res ectfully sub
Z
a eldach
Town
Ierk
ed,,
April 15,
Mayor,
1968
Carol Kenney
Board of Trustees
Town' of Woodland Park
iubject: Work Analysis -
Public Works Supervisor
Gentlemen:
VEMEW:-,
the statutes of the State of Colorado clearly and specifically charge the
Mayor and Board of Trustees with the duty and resposibility for the efficient
it becomes imperative that a clearly defined
administration of the Town;
policy be initiated for the guidance of the
supervisor
in orderof that,
thework
intent
and directives
the
he may faithfully and accurately execute
For this reason your work supervisor submits the follow-
Mayor and Council.
ing outline of policies and
directives of the prior Council, with the hope
that this may assist, you in arriving at a policy for your tenure.
I.
The following organizational chart illustrates
the " chain of
adopted
command"
and used over the past year:,
COMMISSION CHAIRMEN
MEMBERS OF THE: BOARD OF TRUSTEES
MAYOR
SUPERVISOR
i. .... .
Oo,',
STREET SUPERINTEIMENT
WATER SUPERINTENDENT
TOWN CLERK
You will"note that the police are specifically excluded from the chart..
It was the feeling of the prior Council that the police were an identifiresponsible
ably 'separate entity, and should reipain directly and - solely
However, a very cooperative attitude
to the Pblice Commission,
has always
On frequent occasions
existed between the police and the work supervisor.
and in turn the work supervisor
the police assisted the work supervisor,
a deputy) assisted the police in their work on a number of occasions,
which resulted in -a very satisfactory wofking relationship.
II..
It was the feeling of the prior Council that the work supervisor could not
be expected to assume responsibility for executing the Counciltw,
projects.
Thereto do so,;
and programs without being granted the authority necessary
fore,
the Mayor and Council adhered closely to a policy that provided for
issuing all directives to the
work
that the work supervisor should"
Su
soar..
e
rdp
hint'
The Council further agreed
mentally in a way that would
accomplish the greatest efficiency possible with -the small work force
available.
III.
The prior Council charged the work and
supervisor
with the responsibility for
the purchase of supplies for recurrequipment
repair
and
maintenance,
ing and routine needs of the
Town.
Authorization was granted the work
supervisor to create purchase orders and make purchases for the Town up to
500. 00,
provided these purchases were for the repair or ma.i. ntenance of
or for regular supplies essential to effect an efficient adminisThis authority did not extend to the purchase of new
of the Town.
equipment,
tration
equipment or to obligatinc* the Town to contracts,
and separately directed.
except where
specifically
J
IV.
Hours presently worked by. the work supervisor:
7 A.
M.
7 A.
T, i,
r ,
t0 5 P.
to/ A P.
G? lr0' zylt ,
iii. —
ri'londa '
Nl. -
Saturday )
r_Qay j i sS1C dOrK week
2 to 212 hours every third Sunday plus,
all Council meetings -
r.egular
and
special -
meetings at which his presence is requestedfl
aria any other
0 hr3
V.
Responsibilities of the work supervisor;
1.
Execution of all pol:'-.cies establ:i.shed by the Council,
2..
Supervision of employees and their duties,
3..
Supervise all accounting.
Assist Council in preparation of the annual budget.
4.
5.
except
police.
Prepare monthly financial statement.
6.
7.
Assist water and street departments in their work.
8.
Operate backhoe,
Fill in for employees on vacation or during illness..
9..
grader,
etc.,
as
needed..
Perform public relations function for Town..
Perform duties of building & plumbing inspector..
10.
11.
Liason between actual work in the field and the Mayor and Council.
12..
13.
14.
15..
except
those policies expressly reserved .for the Police.,
Research projects and make recommendations to Council.
Assist in reading water meters.
Supervise maintenance and repair of, equipment..
Perform duties similar to .those above for the Woodland Park
Sanitation District..
VI.
Compensation:
TOWN ( presently) - $ 410. 00 — ($
375. Do) for first 6 mos..
175. 00) for first 6 mos.
District ( presently) - $ 190. 00 - ($
Prior
to employing the work supervisor the' Town paid the following
in salaries:
Building inspector - $ 229. 00
Meter reader - $
Town Clerk - $
110. 00
350. 00
M..
400. 00
Schupp - $
Total - $
1, 089. 00
4
After hiring work supervisor:
T own share Work Supervisor - $ 375. 00
Town Clerk - $
200. 00
M. Schupp - $
300. 00
Total - $
District share 175. 00 $
550. 00
175. 00 = $
375. 00
875., 00
100. 00 = $
400..00
45o. 00 = $
1, 325. 00
January 1,
1968 the Town raised the work supervisor to $ 410. 00, and the
190. 00 for a total salary for the W. S. of $ 600. 00. The
prior Council agreed to furnish transportation, or gas and oil when own
District to $
transportation was used.
M.
to $
1968;:
325. 00 on February 1,
plus Town)..
Schupp received a raise from the Town only
Making a total salary of $ 425. 00 (
The Clerk did not receive a raise from either entity.
leaves a net salary cost to the Town of ' 935. 00;
1, 089. 00.
District
This
the previous
compared to
An additional savings was effected in the area of accounting,
but this will be difficult to estimate until the end of the 1968 fiscal year.
VII.
Brief work schedule,
other employees
Hazel Radach ( Town Clerk) :
checks,
Take minutes, keep books,
sign official Town documents, correspondence,
procedure,
collections,
general
sign
office
and Secretary for the District.
Lorne Fraser ( Water Superintendent):
All
and assist the W. S. and the street dept.
Manfred Schupp ( Street Superintendent):
assist the W. S.
District.
and the water dept.,
maintenance of the water dept,
All maintenance street dept.
and
and perform maintenance in the San.
Sunday maintenance check on water and sewer systems shared equally by
Bolsen,
Sc;napp and Fraser on. an alternating basis.
It is my sincerest wish that this will be of assistance to you in formulating
your own policy.
brief report,
Feel free to call on me at any time to elaborate on this
or to answer any question of which I am capable.
I am available to the Mayo, end Council for directives,
sultation around
the
clock.
Re pectfully yours,
Glenn W.
Bolsen
P11M in GTnrlr •• +•
As Supervisor
criticism,
i.
yl +.
and
con-