Faculty Create New Position Description
Approval of New Position Description
Hiring Manager
Do you have a
Chair/Director?
Yes
In workflow,
move Pos.
Descript. to
Chair/Director
In workflow,
move to
Preliminary
Budget Review
Will position be
reimbursed by
DODE?
No
Is this position
fully/partially
funded by a grant?
No
Is position
funded through
Provost?
No
Yes
Yes
Yes
In workflow,
move to
DODE
Move in
workflow to
Sponsored
Projects
Administration
In workflow,
move to
Provost Budget
Director
In workflow,
move to
AVP/Dean
Process
Continued Below
No
Approval of New Position Description
This workflow is used to capture the approvals for posting the new
position.
Process
Continued from
Above
In workflow,
move to
Pre-HR
Approval
Are minimum
quals
appropriate?
Yes
In workflow,
move to
HR-EEO
In workflow,
move to
Vice President
(Provost)
In workflow,
move to
Budget
In workflow,
move to
VP of Business
Affairs
In workflow,
move to
HR
In workflow,
move to
President
In workflow,
move to
HR
No
Contact
Hiring
Manager
to discuss
In workflow,
move to
Position
Approved
Approval of Modified Position Description
Faculty Modify Position Description
Hiring Manager
Are you
requesting to
post the position
OR making
major changes?
Yes
Do you have a
Chair/Director?
Yes
In workflow,
move Pos.
Descript. to
Chair/Director
In workflow,
move to
Preliminary
Budget Review
Is this position
funded by
DODE?
Is this position
fully/partially
funded by a grant?
No
No
Is position
funded through
Provost?
No
Yes
Yes
Yes
In workflow,
move to
DODE
In workflow,
move to
Sponsored
Projects
Administration
In workflow,
move to
Provost Budget
Director
Process
Continued
Below
No
No
Are
you making
only minor
changes?
Approval of Modified Position Description
Yes
If Yes to “Are you making minor changes?”
Process
Continued
from Above
In workflow,
move to
AVP/Dean
In workflow,
move to
Pre-HR
Approval
Are minimum
quals
appropriate?
No
Contact
Hiring
Manager
to discuss
Yes
In workflow,
move to
HR-EEO
In workflow,
move to
Vice President
(Provost)
In workflow,
move to
Budget
In workflow,
move to
VP of Business
Affairs
In workflow,
move to
HR
In workflow,
move to
Position
Approved
Faculty Posting Workflow
Is the posting
information
correct?
Approval of Posting
Approval of Posting
Hiring Manager
creates posting
No
Make Edits
In workflow,
move to
Human
Resources
Final review of
posting – ready to
post?
Yes
No
HR will work
w/Hiring Mgr
to develop
recruitment
plan.
Process
Continued from
Previous Page
Yes
Contact
Hiring
Manager
to discuss
Will this be
posted internally?
No
ApprovedPending
Auto moves from
Approved-Pending
at 12:00 am on
posting date.
Posted
Auto moves from
Posted, Reposted,
or Internal statuses
If Closing Date is
Populated.
Closed/Remove
from Web
Yes
Posting Internal
Reposted
Auto moves from
Posted, Reposted,
or Internal statuses
If Closing Date is
Populated.
Filled
Process
Continued Below
Faculty Applicant Workflow
Under Review by
Department
(Applicant
Reviewer
evaluates
applications)
Does the applicant
meet minimum
qualifications?
Yes
Search
Committee
Reviews
Applicant
(still in Under
Review by
Department
workflow
state)
No
Are you hiring a
Tenure/Tenure Track,
FT Contract or FT
Semester faculty?
No
No
Are you hiring a PT
Semesterly or PT
Contract faculty?
In workflow, move
applicant to
Not Interviewed, Not
Selected – Email when filled
Select appropriate
disposition code
No
Initial Review
Will the applicant
be interviewed?
Yes
Are you
conducting phone
screens?
Yes
Yes
In workflow, move
applicant to
Phone Pre-Screen
Needed
Did you conduct a
phone prescreen?
Yes
Process
Continued
Below
No
In workflow, move
applicant to
Not Interviewed, Not
Selected – Email when filled
Select appropriate Not
Qualified disposition code
Skip to
Specialty Recommend for
Hire
Page 40
YES
If you are not conducting phone screens
Request to Interview
Process
Continued
from Above
Will applicant
move forward?
No
In workflow, move
applicant into
Phone Pre-Screened – Not
Selected - Email when filled
Select appropriate
disposition code
Yes
In workflow, move
applicant to
Request to Interview
(Can be done after
posting has closed.)
Request to
Interview
Yes
In workflow, move
applicant to
AVP/Dean
Is applicant ok to
move on?
Yes
In workflow, move
applicant to
Vice President
(Provost)
Is applicant ok to
move on?
No
No
In workflow,
return applicant to
Request to
Interview
In workflow,
return applicant to
Request to
Interview
Yes
HR
Process
Continued
on Next Page
Faculty Applicant Workflow Continued
HR
Review of Interview Candidates
Process
Continued from
Previous Page
Was posting up
appropriate
length of time?
Are
applicants
qualified?
Yes
No
No
In workflow, return
applicant to
Request to
Interview
HR calls
department to
resolve issues
Yes
HR-EEO
Is pool diverse?
Yes
In workflow, move
applicants to
Approved for
Interview
Search Committee
Schedules
Interview
Process
Continued Below
No
In workflow,
return
applicant to
Request to
Interview
HR Reposts with
additional sources
Recommend for Hire
Process
Continued from
Above
Will
applicant be
recommended for
hire?
Yes
In workflow, move
applicant into
Recommend for
Hire
Did applicant
accept position?
No
No
In workflow, move
applicant into
Interviewed, Not Selected –
Email when filled
Select appropriate
disposition code
If hiring PT Semester or PT
Contract Faculty, move to
Specialty Recommend for Hire
In workflow, move
applicant into
Recommend for Hire,
Not Hired
Select appropriate
disposition code
Yes - Auto moves to Hired
when Hiring Proposal
is moved into
approved status
Hired
Faculty Hiring Proposal
Yes
Approval of Hiring Proposal
Approval of Hiring Proposal
Hiring Manager
Do you have a
Chair/Director?
In workflow,
move to
Chair/Director
In workflow,
move to
Preliminary
Budget Review
Will position be
reimbursed by
DODE?
No
Process
Continued from
Above
Is position funded
through Provost?
Yes
Yes
In workflow,
move to
DODE
Is position fully/
partially funded
by a grant?
No
In workflow,
move to
Provost Budget
Director
In workflow,
move to
Vice President
(Provost)
In workflow,
move to
Pre-HR
Approval
Yes
In workflow,
move to
Sponsored
Projects
Administration
In workflow,
move to
AVP/Dean
Process
Continued Below
In workflow,
move to
Budget
Process
Continued on
Next Page
No
Reviews for
accuracy – ok to
move forward?
Is the offer more
than the budget
Yes
No
No
No
Contact
Hiring
Manager
to discuss
Faculty Hiring Proposal Continued
If No to “Is Offer More than Budget?”
HR Portion of Hiring Proposal Approval
No
Process
Continued from
Previous Page
In workflow,
move to
VP of Business
Affairs
In workflow,
move to
HR
Is this positon
new or over
amount approved
on posting?
Yes
In workflow,
move to
President
In workflow,
move to
HR
Did the applicant
accept the
position?
Yes
In workflow,
move to
Offer Pending
Do you have
completed bkgr
check & NPIF?
No
No
In workflow,
move to
Offer Declined by
Applicant
Leave
applicant in
Offer Pending
until docs are
completed
Yes
In workflow,
move to
HP Approved