0OXFORDSHIRE CRICKET
ASSOCIATION
Nick Treweeke (Chairman) (NT)
Minutes of Executive Meeting – Monday 13th March 2017 at 7.30 pm
Venue: Kidlington CC
Present:
Brian Standish (Chairman) (BS), Colin Olliffe (Gen’ Secretary) (CO),Owen Lewis (OL), Colin
Mercer (CM), Simon Morse (SM), Ivan Mulford (IM), Steve Oliver (SO), Chris Probert (CP),
David Quinn (DQ),Ian Royle (IR), Peter Whitlock (PW), Sam Willett (SW), ), Nick Wilks (NW)
and Andy Worman (AW
1. Apologies:
Peter Baring, David Burns and Paul Duester had offered their apologies.
Barrie Pudwell (BP) was not in attendance.
2. Minutes of Meeting 13th February 2017
The minutes of the January meeting were signed by the Chairman, but these had been agreed
as a correct record at the February meeting, the Secretary and Chairman being absent.
The February meeting minutes, having been read were then approved and signed by the
Chairman.
3. Matters arising from the January meeting minutes:
a)
b)
c)
d)
e)
f)
g)
h)
i)
Grounds Standards – further questionnaire update…see under (1)
Venues for cup finals and the 20-20 competition..see under (2) below:
Inter League game update…see under (3) below:
Job Description list – amendments and Player Pool info’ …see under (4)
Welfare Officer – Do we use the OCB appointed officer…see under (5)
Cherwell League meeting on 20th February update…see under (6)
Outstanding payments from Faringdon & Hanney CC update…see (7)
Possibly Ground Maintenance course…see under (8) below:
Confirmation of the Club Forum date – 7th September 2017…see (9)
1. Ground Standards – further questionnaire update:
OL advised that the CL had received 18 responses to this questionnaire which had been
updated. Agreed to circulate the ‘new form’ to all OCA clubs, OL to forward the details to CO.
OL also mentioned that the ECB had a ‘ground support network’ which might be worth looking
at? (Action OL/CO)
Venues for cup finals and 20-20 competition:
IM had received offers from Fringford, Eynsham and Middleton Cheney and Charlbury had
accepted the invitation to host the Pullinger Semis and Final. Ivan will sort which finals the clubs
should host and will need a further club for the fourth final. (Action IM)
The question was raised “do we pay clubs for hosting” and it was thought that when clubs are
asked to host, that is the time to ask if they require payment. The other suggestion was to ask
clubs if they wished to host on the ground availability form. As Charlbury have to pay a
groundsman, it was agreed that the club will invoice for the hire of their two ground for the 2020.
2. Inter League game update:
SW advised the committee that he had been in contact with Mike Dove and was now waiting
on him for confirmation. (Action SW)
3. Job Descriptions list and amendments:
SW and PW had discussed the Player Pool ‘way forward’ and it was agreed that the job
description should simply read “To administer the Player Pool as per Bye-Law 8”
Other additions and amendments had been made and an updated version will be sent round
the committee shortly. (Action CO)
4. Welfare Officer – Do we use the OCB appointed officer?
It was agreed that the OCA League should have their own Welfare Officer as a point of contact,
and CO pointed out that Michael Geeson-Brown was already listed in the handbook, and that
he would speak with him to ask if he was prepared to ‘officially’ been the OCA Welfare Officer.
Question: Should all clubs have their own Welfare Officer, and if so, do we know if they do?
The question arose as to how many umpires, captains etc are covered with a current DBS,
something that needs mentioning at both pre-season meetings. (Action CO/Committee)
5. Cherwell League meeting on the 20th February update:
The meeting between the two leagues had taken place, but it was felt that the CCL had come
with their own agenda which basically meant that the merger was not viable, due to the CCL
not being prepared to ‘give’ on certain issues. It was felt that the two committees still need to
meet to discuss ways to make certain changes, but closer co-operation between the two now
seems impossible. The Chairman read a statement to the OCA committee listing the situation,
and it was a concern that the ‘oversight committee’ had not been consulted before this
statement was written?
The Chairman advised that he and CO together with the Secretary and a member of the CL
would be meeting on the Thursday to 1) Discuss BS position as Chairman of both leagues and
2) to discuss the benefits for clubs, following which an agreed statement would be drafted and
circulated to the OCA and CL. (Action BS/CO)
6. Outstanding payments from Faringdon and Hanney C.C.
So advised that Faringdon CC had paid but he was still chasing up the contact from Hanney,
who seemed somewhat difficult to get hold of. (Action SO)
7. Possible Ground Maintenance Course:
SM advised that he was working towards a course on Sunday 23rd April and would circulate the
details (via CO) when arranged. The cost would be £20.00 to all OCA clubs and £30.00 for
clubs outside the association. It was pointed out that IOG courses cost £156 and £312, so this
is fantastic value for money. (Action SM/CO)
8. Confirmation of the Clubs ‘open’ Forum:
This was confirmed for the 7th September 2017 and will be held at Kidlington C.C. (By kind
permission) (Action CP)
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4. Correspondence:
Shrivenham CC 1st team situation: An email had been received from them advising that they
had lost a majority of their 1st team, and had asked that they be allowed to drop the first team
and play their remaining players in Division 6. The Fixtures Secretary had requested the names
of players who will remain and their stats, which had been sent to DQ, who confirmed that Josh
Kirk, Alex Bowles and Shaz KHAN would be the only 1st team players, with all the rest being
2nd teamers.
The Registration Secretary (PW) advised that he had reviewed the remaining players and in
his view they should play in Division 6, but following considerable discussion it was proposed
and seconded that Shrivenham should stay in Division 1 for this year and there was a majority
vote to support this, although there were three abstentions. CO to write and advise Shrivenham
asking for a response within 7 days. (Action CO)
Middleton Cheney 3rd team situation – A question had arisen why MC had not moved their
three teams to the OCA instead of leaving the 3rd team in the South North Hants league, which
might cause problems if the 2nd team was short of players. The rule is that you can play up, so
PW the Registration Secretary will play a watching brief of this and the club will need to apply
for permission for a third team player to move to the OCA. (Action PW)
Hailey/West Witney update – CO advised that there was a new Secretary in place and that
Steve Hyatt was the Chairman. They do seem to be well organised and prepared to ask for
help in various matters. The refund of their fee should be sent to their new Secretary – CO to
advise the Treasurer on this. (Action CO/SO)
Combe and Kennington Grant application – Both clubs had filled out a grant request and the
Grants Committee agreed to look at these at the end of the meeting and advise CO of their
decision. The grant to East and West Hendred still has to be claimed (IM) (Action Grants Comm)
Brill CC – Insurance query – Brill had contacted the OCA as they have a query in that their
club insurance does not cover a spectator who is hit by a cricket ball and injured, so are asking
what they should do. IR agreed to look into this and advise accordingly. (Action IR)
5. Treasurer’s report:
The Treasurer (SO) advised that the bank balance stands at £12,141 with Stanton Harcourt still
owing funds and the grant to E & W Hendred to be paid. (Action SO)
AW advised that there would be charges for the website in the very near future to be paid.
6. Disciplinary:
IR advised that there were no outstanding issues on the disciplinary. The ECB are planning a
Yellow and Red card penalty system and this will come into force in 2018.
7. Fixtures:
Nothing to report.
8. Umpires:
DQ advised that he had completed 8-10 weeks of the umpire appointments and hoped that
everything will be completed for the pre-season meeting of the umpires. Everything was looking
good with less rota umpires this year. (Action DQ/CO)
9. Registrations:
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PW gave the briefest of reports for a long time (IM very disappointed with this!) confirming
that 17 clubs had registered, with a total of 571 registrations. Clubs have till the 30 April to
register
10. Cups:
Nothing to report
11. Grounds and Facilities: (Including Ground standards)
SM advised that Swinbrook CC had been in touch requesting help with their ground. (Action
SM)
12. Website:
AW updating as advised, but would do this when he has the time, generally on a Friday.
13. Diary dates:
To be added monthly:
14. Handbook 2017:
NW reported that the preparation was going quite well, but was in the process of chasing a few
people for information. (Action NW)
Reports:
15. Forum and Social Media:
CM advised that this was a ‘quiet time’ for both the Forum and Social Media, but things will get
busy as we approach the new season. Colin to add things he feels are important.
16. Media:
No report.
17. Results
Nothing to report.
18. Any Other Business:
The ‘penalties panel’ will consist of Peter Whitlock, Colin Mercer and Sam Willett.
OL mentioned the OCB Development Meeting – posters have been sent round the clubs.
19. Date of next meeting(s):
Next Meeting of the OCA Executive on Monday 10th April 2017
To be held at Kidlington C.C. (By kind permission) Start of meeting- 7.30 pm
Meeting closed 9.25 pm
Minutes completed and circulated on 8.4.2017
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