ATBI+M Interviews
HNHM
Presentation by Veronika Kiss
1
Interviewees
Limnologist
Malacologist
Lepidopterist
Algologist
Lichenologist
Colepoterist
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Interviews 1. – Revisional Taxonomy
Three types of interviews took place in the HNHM
1. Compiling the taxonomical workflow of the specialist

With 8 scientists from the HNHM

Not the main topic of our activity, but serves some information
for 2. and 3. types of interviews
2. Compiling the workflow of inventory management, ATBI+M

Took about 1 hour

1 occasion

Comparing our general modell with their own inventory
management and emphasizing the differences

After the interview keeping in touch through e-mails
3
ATBI+M – Guideline
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Interviews 2. – ATBI+M


With the aim of the guideline, we compiled a
questionnaire
After filling out these questionnaires with the
scientists, modelles can be compiled
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Questionnaire
Question
Topic of activity:
Steps of Inventory work
Step by step
questioning
I. Inventory Management
External factors of Inventory
Management
Input of Inventory Management
Sub-activities of Inventory Management
Noting the
differences from
the standard
Answer
Inventory
I. Inventory Management
II. Field Work
- Weather forecast
- Vegetation season
- Aspect of species
- Labour capacity
Target Specification
1. Determining Groups, Localities and
Methods
2. Obtaining permission for collection by
groups
3. Setting up database structure and software
4. Testing collecting methods
5. Setting up research team
6 Managing the travel
7. Hiring local assistant workers
8. Establishing shipping-room
9. Compiling sample design plan by groups
10. Compiling progress chart by groups
11.Optimizing collecting activity by financial
and human background
12. Managing the transportation of collected
materials
1. Determining of Groups, Localities and
Methods
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Interviews 3. – Timesheet of ATBI+M
3. Filling out the timesheet of inventory management






Took about one hour
1 occasion
Selecting the activities from the modells of ATBI+M, we
compiled a table of timesheet using the following
variables:
How many person days (direct working time) are required
to complete an activity (Effort)
How many days are required to complete an activity (Leadtime demand)
What kind of software is used
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Timesheet
IN CASE OF ONE FIELD TRIP
Activity
Inventory
Acquisition Of GIS Data
Inventory Management
Calculating Travel Expenses - optimizing
alternatives (group of experts is preferred to
individual expert. since common equipments.
chemicals. etc. can be used)
- planning the expenses
Determining Taxon Groups. Locations and Methods
Set up Taxon Groups
Select Collecting Methods
Species number and turnover estimations
Selection of Sampling Locations
Collecting Resources From Literature And
Maps
Reviewing Gazetteer
Checkup Present Situation On Field
Establishment of expedition storage and/or working
spaces (possessing headquaters in the adequate
country and satellite stations on site) m
Estimation of Storage necessity
Hiring local assistant workers (including manager.
who organizes everything in the given country. lab.
where examination and preservation can be taken
and filed partners. who take us to the field)
Activity
time min
Activity Activity
timetime avr.
max
PostPostactivity
activity
time - min time - avr.
Postactivity
time -max
0.1
0.2
0.3
0.1
0.2
0.3
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.1
0.5
0.5
0.5
0.5
0.5
0.5
0.8
1
0.3
0.8
1
0.3
0.8
1
0.3
0.8
1
0.3
0.8
1
0.3
0.8
1
0.3
0.1
2
0.1
2
0.1
2
0.1
60
0.1
60
0.1
60
Remark
Softwar
e
Excel
Internet
Email
Step by step questioning
Helping the scientists to fulfill their timesheets
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Interviews 3. – Timesheet of ATBI+M
3. Filling out the timesheet of ATBI+M
3 equations:

equation1 =IF(Average Effort>0; (Max.
Effort-Min. Effort)/Average Effort*100;"")

equation2 =IF(Average Lead-time
demand>0;(Max. Lead-time demand-Min.Leadtime demand/Average Effort*100;"")

equation3 =IF(Average Effort>0;Average
Lead-time demand/Average Effort*100;"")
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Frequancy distribution of activities
(no.)
Effort – 1.
160
140
120
100
80
60
40
20
0
0-50
51-100
101-199
200-
Value calculated from efforts by equation-I
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Effort – 2.
High Effort differences can be observed in case of
the following activities:

Hire local assistant workers

Manage transportation and collected materials (Obtain
special permission for exporting and importing, preservatives
and packing material)

Obtain permission (Apply for a research permission,
Complete documents, Acquire missing documents)

Identify a new species (Find it in the host institute, Search in
literature, Ask holotype from foreign institute, Contact a
specialist)
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250
200
150
100
50
0
Limnologist
Algologist
Activites
Search in
Immediate
Write reports,
Analogue and
Forw arding to
Acquire missing
Optimize
Lepidopterist
Lichenologist
Preparation
Coleopterist
Malacologist
Travel
Clarif ication of
Sample
350
300
Obtain special
Establish of
Set up taxon
Acquisition of
Value calculated from Efforts by
equation-I
Min-max Effort differences
400
12
160
140
120
(no.)
Frequancy distribution of activities
Lead-time demand – 1.
100
80
60
40
20
0
0-99
100-199
200-399
400-
Value calculated from post-activity time by equation2
13
Lead-time demand – 2.
High Lead-time demand differences can be
observed in case of the following activities:

Lab work (Sorting, Preparation, Labelling, Identification,
Recording in database, Adding to collection)

Identify a new species (can be extremely high) (Find it
in the host institute, Search in literature, Ask holotype from
foreign institute, Contact a specialist
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Activities
As k holotype
New s pec ies
Spec imen
Write reports ,
Regis ter data
Adding to
Identific ation
Preparation
Lab work
Apply for a
Book
Coleopterist
Malacologist
T ravel
Lis t
350
Create
400
Progres s
450
Obtain
Es timate of
Determine
Determine
Ac quis ition of
Value calculate d from Le adtim e de m ands by e quation2
Min-max Lead-time demand differences
500
Lepidopterist Limnologist
Lichenologist Algologist
300
250
200
150
100
50
0
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Frequancy distribution of activites
(no.)
Differences between Efforts and
Lead-time demands – 1.
160
140
120
100
80
60
40
20
0
0-100
101-1000
1001-5000 5001-10000
10001Values calculated from Efforts and Lead-time demands by
equation3
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Differences between Efforts and Leadtime demands – 2.
Huge differences can be observed in case of the
following activities:


Hire local assistant workers
Manage transportation and collected materials (Obtain
special permission for exporting and importing, preservatives
and packing material, Optimise collecting activity against
financial and human resources)

Obtain permission (Apply for a research permission,
Complete documents, Acquire missing documents)

Identify new species (Find it in the host institute, Search in
literature, Ask holotype from foreign institute, Contact a
specialist)
17
0
Activities
Search in
Immediate
Write reports,
Analogue and
40000
Forwarding to
50000
Preparation
60000
Acquire missing
Optimize
Travel
Clarification of
Sample
Obtain special
Establish of
Set up taxon
Acquisition of
post-activity times by equation3
Values calculated from activity and
Average Effort and average Leadtime demand differences
Coleopterist Lepidopterist
Limnologist
Malacologist
Lichenologist Algologist
30000
20000
10000
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Conclusion
IF there are huge differences between min and max
Efforts and min and max Lead-time demands,
these differences might be eliminated through
some kind of electronic aim.
IF there is a huge difference between average Effort
and average Lead-time demand (the latter is much
bigger than the other), not much work can be
done, but they are have to be done regularly. Thus
more activities must be done constantly at the
same time, which is quite hard for anyone, since it
requires separated attention.
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Thank You for your
attention!
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