Executive Council Application Form
Please submit completed application to [email protected] by
March 27th, 2015, 5:00PM. You are not required to have an
IEEE student membership at the time of application.
Application Information
Name of Applicant:
Year of Academic Study:
Faculty (major):
Minor or Specialization:
Email Address:
IEEE Member Number:
Position Requests (See 3rd Page)
1st Request
2nd Request
3rd Request
We will be holding applicant interviews from March 31st - April 2nd, please indicate
below which times work best for you.
Interview Times (See 3rd Page)
1st Request
2nd Request
3rd Request
NOTE: All information on this page will be kept confidential
and only viewed by existing IEEE Student Branch
Executives.
Qualifications
What skills/qualities/leadership experience do you bring to the position(s)?
What contributions do you strive to make with the IEEE and the IEEE Student Branch (U of C)?
NOTE: Information on this page may be shared amongst other IEEE
members for voting purposes.
Available Positions
New Council Positions:

Chair

Vice-Chair

Secretary

Treasurer

Webmaster

VP Communications

VP Events

VP Advertising

VP Fundraising

IAS/PES Chapter Chair

IAS/PES Chapter Vice Chair

3rd Year Rep

2nd Year Rep
Chair
 Preside at all meetings of the Branch
 Hold regular meetings of the Branch Executive Committee and serve as Chair
 Appoint Program, Publicity and Membership committee Chairs promptly
 Prepare the necessary reports for IEEE Student Services:
o Annual Plan – November 1st
o Annual Report – May 1st
o As elections are held, new officers should be reported online
 Arrange for the election of new Officers annually
 Ensure smooth transition of information and materials to newly elected
Officers and arrange an orderly transfer of Branch records
 Work with and coordinate some activities with Section and Region Officers
 Communicate frequently with other Branch Officers, particularly during the
summer months when you are not at school
Vice-Chair
 Chair the Program and Membership Committees
 Organize field trips or special events beyond regular program efforts
 Assist the Chair in following up on assigned committee responsibilities
 Perform all functions of Chair in the latter’s absence or upon request
Secretary
 Report new officers online as elections are held
 Keep detailed records of each Branch meeting
 Maintain the Branch membership roster and committee assignments on the
Branch website
 Be responsible for all Branch correspondence
 Post a calendar of events
 Assist the Chair to ensure that Branch activities are conducted under the
provisions of the current Branch Constitution and Bylaws
 Arrange for an orderly transfer of all Branch records to the Secretary elect.
Treasurer
 Maintain the appropriate Branch accounts.
 Prepare an annual budget for inclusion in the Annual Plan of Activities report
 Prepare the final Financial Statement for inclusion in the Annual Report of
Activities
 Oversee all fundraising efforts
 Arrange for an orderly transfer of all Branch financial records to the incoming
Treasurer
Webmaster
 Update and maintain the Branch website as required
 Post information about upcoming events
 Upload pictures/videos and articles relating to past events
VP Communications
 Responsible for advertising all Branch activities, involving public relations with
other faculties and the general public.
VP Events
 Responsible for planning and running the Branch’s program activities for the
year
 Organize events accordingly
VP Advertising
 Responsible for designing and distributing advertising materials such as
banners, posters, cards and etc.
 This position requires a individual with pervious experience in Adobe
Photoshop or other equivalent software
VP Fundraising
 Responsible for finding possible funding opportunities and following through
with them
 This position requires working closely with the Treasurer and the Chair
IAS/PES Chapter Chair
 Industrial Applications Society/Power & Energy Society joint chapter Chair
 Must hold IAS and/or PES chapter membership
 Organize IAS/PES related events in collaboration with VP Events and



executive council
Ensure at least 6 student members hold IAS and/or PES chapter
memberships
Organize at least 2 technical activities per year; may be in collaboration with
branch activities
Appoint chapter committee officers on as needed basis; with approval from
branch executive council
IAS/PES Chapter Vice Chair
 Industrial Applications Society/Power & Energy Society joint chapter Vice
Chair
 Must hold IAS and/or PES chapter membership
 Assist the Chair in following up on assigned committee responsibilities
 Perform all functions of Chair in the latter’s absence or upon request
3rd Year Rep
 Liaison between 3rd year students and the IEEE-Students Branch
 Bring the voice and suggestions of 3rd year students to the branch
 Providing information and decisions from the branch to the students
 Working with other executive members in decisions and events that involve
3rd year students
2nd Year Rep
 Liaison between 2nd year students and the IEEE-Students Branch
 Bring the voice and suggestions of 2nd year students to the branch
 Providing information and decisions from the branch to the students
 Working with other executive members in decisions and events that involve
2nd year students
Interview Times*
March 31, 2015
April 1, 2015
April 2, 2015
4:00 pm
4:10 pm
4:20 pm
4:30 pm
4:40 pm
4:50 pm
5:00 pm
5:10 pm
5:20 pm
5:30 pm
5:40 pm
5:50 pm
6:00 pm
6:10 pm
6:20 pm
6:30 pm
6:40 pm
6:50 pm
5:00 pm
5:10 pm
5:20 pm
5:30 pm
5:40 pm
5:50 pm
*If none of these times work, please email us with your preferred time.