Finance Committee Meeting Minutes
Glynn County Board of Commissioners
1:00 pm, Tuesday, October 7, 2014
Third Floor Conference Room
W. Harold Pate Courthouse Annex Building
Brunswick, Georgia
Present:
Committee Members: M. Hunt, R. Strickland, C. Taylor
Elected Officials/Staff: D. Austin, J. Catron, M. Doering, S. Gardner, R. Glisson, D. Hainley, J. Johnson, B. Mauney,
V. McClinton, T. Miller, G. Mullis, A. Ours, O. Reed, A. Sapp, S. Usher, V. Stevenson, D. West, J. Wiggins, W. Worley
Press: Kelly Quimby, Matthew Permar
Other:
To view an item’s support documentation, click on its REPORT.
1) Consider approval of the September 9, 2014 Finance Committee Minutes.
The following motion made by Commissioner Taylor and seconded by Commissioner Strickland passed unanimously.
Approve the September 9, 2014 Finance Committee Minutes. (T. Miller) 9 pages (Vote: 3-0) REPORT
2) Consider recommending that the Board of Commissioners approve Change Order #30 for the New Detention Center in
the amount of $1,672.10.
Mr. Hainley presented the request.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommend that the Board of Commissioners approve Change Order #30 for the New Detention Center in the
amount of $1,672.10 (D. Hainley) 3 pages REPORT (Vote: 3-0)
3) Receive the monthly Workers Compensation Report.
Commissioner Taylor asked Ms. Reed if she didn’t think it was terrible to budget over $1 million in workers compensation
claims. Mr. Ours responded that this number included a lot of older claims and that this number has come down a good bit
over time. Commissioner Hunt questioned how many were being actively closed and Ms. Reed responded that one is close
to being settled and that they are working on three more.
Receive the monthly Workers Compensation Report. (O. Reed) 10 pages REPORT
4) Receive an update on the FY15 Health Insurance Claims and Prescription Drug Costs.
Receive an update on the FY15 Health Insurance Claims and Prescription Drug Costs. (O. Reed) 3 pages REPORT
5) Consider a proposal to accept a drainage easement and pipe a ditch for 120 feet at an estimated cost of $12,000 with
funding to be provided by the General Fund fund balance.
Finance Committee Agenda
page 2 of 8
Commissioner Strickland asked if this man built his house in 2006 knowing the ditch was there and Mr. Austin responded that he
did. Commissioner Taylor asked how this situation differed from the situation at Highland Park and then later asked the same
question about the drainage issue with a lady on St. Simons Island. To both Mr. Austin and Mr. Ours responded that it was either
the County’s Right of Way or that the County owned the ditch. Commissioner Strickland asked if there was anyone on County
staff that is willing to say that this ditch is the cause of the cracks on the house and Mr. Austin responded that there was not.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommend that the Board of Commissioner disapprove accepting a drainage easement and piping a ditch for 120
feet at an estimated cost of $12,000 with funding to be provided by the General Fund fund balance. (D. Austin) 2
pages REPORT (Vote: 3-0)
6) Consider recommending that the Board of Commissioners authorize the Finance Department to advertise a public
hearing to increase the ATM per transaction surcharge from $2.00 to $2.50 and to increase the Fiscal Year 2015
ATM Administrative Expenses for each of the three ATM location in the amount of $1,000 (or $3,000 total) each
with funds to be provided by ATM surcharge revenue in the General Fund.
Ms. Miller presented this item. Commissioner Strickland asked where the ATM machines were located and Ms. Miller
responded that they were in the Pate Building, the Courthouse and the Jail. He then questioned how much each was used
and Ms. Miller responded that the one in the Pate Building was used the most followed by the one at the Courthouse and
that the one at the Jail had the least transactions.
The following motion made by Commissioner Taylor and seconded by Commissioner Strickland passed unanimously.
Recommend that the Board of Commissioners authorize the Finance Department to advertise a public hearing to
increase the ATM per transaction surcharge from $2.00 to $2.50 and to increase the Fiscal Year 2015 ATM Administrative
Expenses for each of the three ATM location in the amount of $1,000 (or $3,000 total) each with funds to be provided by
ATM surcharge revenue in the General Fund. (T. Miller) 1 page REPORT (Vote: 3-0)
Property Appraisal Items
7) Consider recommending that the Board of Commissioners approved the corrections and exemptions to the digest as
recommended by the Board of Assessors and the Chief Appraiser at their Thursday, September 18, 2014 meeting with
clarification that this does not approve a tax refund.
Mr. Glisson presented this item.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommend that the Board of Commissioners approved the corrections and exemptions to the digest as recommended
by the Board of Assessors and the Chief Appraiser at their Thursday, September 18, 2014 meeting with clarification that
this does not approve a tax refund. (R. Glisson) 8 pages REPORT (Vote: 3-0)
Tax Commissioner Items
8) Consider recommending that the Board of Commissioners approve or deny a request from Mr. Yuri Kalinin that penalties
and interest paid in the amount of $991.87 on parcel #03-13680 for tax year 2012 be refunded.
Ms. Sapp presented this item.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
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Finance Committee Agenda
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Recommend that the Board of Commissioners deny a request from Mr. Yuri Kalinin that penalties and interest paid in the
amount of $991.87 on parcel #03-13680 for tax year 2012 be refunded. (F. Dees) 6 pages REPORT (Vote: 3-0)
9) Consider recommending that the Board of Commissioners approve a request from Ms. Sandra Dowling that Solid Waste
fees of $125 per year for 2011, 2012 and 2013 on parcel #03-07285 be refunded.
Ms. Sapp presented this item and stated that the recommendation was for refunding the $125 fee per year but no interest.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommending that the Board of Commissioners approve a request from Ms. Sandra Dowling that Solid Waste fees of
$125 per year for 2011, 2012 and 2013 on parcel #03-07285 be refunded. (F. Dees) 2 pages REPORT (Vote: 3-0)
Budget
10) Consider recommending that the Board of Commissioners authorize staff to issue a solicitation for the facilities located
at SSI Public Works/Recreation Compound, 2001 Demere Road, as they are in need of major repairs and approve the
demolition of one structure in the amount of $193,021 with funding to be provided by the Capital Fund fund balance.
Mr. Mauney presented this item. Commissioner Taylor asked Mr. Mauney if he had to get any FAA authorizations and Mr.
Mauney responded that he was not aware of any.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommend that the Board of Commissioners authorize staff to issue a solicitation for the facilities located at SSI Public
Works/Recreation Compound, 2001 Demere Road, as they are in need of major repairs and approve the demolition of
one structure in the amount of $193,021 with funding to be provided by the Capital Fund fund balance. (B. Mauney) 15
pages REPORT(Vote: 3-0)
11) Consider recommending that the Board of Commissioners declare the facilities located at Altamaha Regional Park,
located at 1600 Altamaha Park Road, as out of compliance and authorize staff to issue a solicitation for the
improvements to be made to meet ADA standards in the amount of $159,758 with funding to be provided by the
General Fund fund balance ($16,013) and funds currently budgeted for ADA improvements ($143,745).
Mr. Mauney presented this item. Commissioner Strickland stated that the bathhouse was a newer facility and that it was
only four to five years old. Mr. Mauney then stated that he realized after this request was submitted that the Altamaha
Park Association was responsible for maintenance and that he would like to request that one facility be upgraded instead of
the entire request – the new requested total is $17,926. Mr. Ours stated that the Board of Commissioners could choose to
bring the buildings/park up to ADA standards. He stated that there were two separate issues: 1) at the bathhouse the
flashing was not installed correctly so that needed to be fixed; and 2) the handicap ramp no longer meets ADA standards.
Mr. Worley then stated that when the agreement with the Department of Justice was entered into in 2009 this facility was
on the list having items that needed to be corrected. Commissioner Strickland questioned what would happen if the
Altamaha Park Association did not have the financial means to meet these obligations and Mr. Worley stated that the lease
states that they are responsible; but, the that the County is required to be in compliance not them. Mr. Ours stated that the
County has had a lease with the Altamaha Park for a long time and that when the agreement was created the County may
or may not have known about the ADA requirements. Commissioner Taylor stated that the St. Simons Island Boating and
Fishing Club was likely facing the same issues to which Mr. Ours responded that both would need to be treated the same.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Deferred to the next Finance Committee Meeting. (Vote: 3-0) (B. Mauney) 2 pages REPORT
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Finance Committee Agenda
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12) Consider recommending that the Board of Commissioners declare the facilities located at Selden Park, located at 100
Genoa Martin Drive, as out of compliance and authorize staff to issue a solicitation for the improvements to be made to
meet ADA standards in the amount of $278,725 with funding to be provided by the General Fund fund balance.
Mr. Mauney presented this item and Commissioner Strickland asked why this was not included in the original budget. Mr.
Ours responded that there were no final architect numbers at the time. Commissioner Strickland then questioned whether
all of the improvements listed were actually going to be done for the $278,725 architect’s estimate. He did not feel like the
estimate was enough for all of the work listed.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommend that the Board of Commissioners declare the facilities located at Selden Park, located at 100 Genoa Martin
Drive, as out of compliance and authorize staff to issue a solicitation for the improvements to be made to meet ADA
standards. (B. Mauney) 3 pages REPORT (Vote: 3-0)
13) Consider recommending that the Board of Commissioners declare the facilities located at Massengale Park, 1360 Ocean
Blvd, as out of compliance and authorize staff to issue a solicitation for the improvements to be made to meet ADA
standards in the amount of $215,000 with funding to be provided by the General Fund fund balance.
Mr. Mauney presented this item and Commissioner Taylor commented that it looked as if the County was practically
redoing the entire park. Commissioner Strickland asked when this needed to be complete and Mr. Mauney responded that
it needed to be started by November. Commissioner Strickland then expressed concerns about doing this work now and
later having to tear it up if the Board of Commissioners decided to address parking in the park. Mr. Mauney responded that
according to the architects, Ussery Rule, that this work fits within the master plan for the park.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommend that the Board of Commissioners declare the facilities located at Massengale Park, 1360 Ocean Blvd, as out
of compliance and authorize staff to issue a solicitation for the improvements to be made to meet ADA standards. (B.
Mauney) 2 pages REPORT (Vote: 3-0)
14) Consider recommend that the Board of Commissioners approve additional funds for the first year option including the
extension to American Facility Services for Custodial Services, with funding to be provided from the Accommodations
Excise Tax Fund Balance and the Administrator’s Contingency.
Mr. Mauney presented this item.
The following motion made by Commissioner Taylor and seconded by Commissioner Strickland passed unanimously.
Recommend that the Board of Commissioners approve additional funds for the first year option including the
extension to American Facility Services for Custodial Services, with funding to be provided from the
Accommodations Excise Tax Fund Balance ($11,178) and the Administrator’s Contingency ($2,250). (B. Mauney) 2
pages REPORT (Vote: 3-0)
15) Consider recommending that the Board of Commissioners authorize a budget increase for the Marshes of Glynn
Libraries in FY15 for a Library Facility Master Plan in the amount of $20,000 with funding provided by the Glynn
County General Fund Balance.
Ms. Mullis gave a heartfelt presentation on this item. Commissioner Strickland asked how long the master plan was
for and Ms. Mullis responded that it was for at least 10 years.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
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Finance Committee Agenda
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Recommend that the Board of Commissioners authorize a budget increase for the Marshes of Glynn Libraries in
FY15 for a Library Facility Master Plan in the amount of $17,300 with funding provided by the Glynn County
General Fund Balance. (G. Mullis) 1 page REPORT (Vote: 3-0)
16) Consider recommending that the Board of Commissioners amend the FY15 budget to include the additional
$2,645 that was paid back to the Drug Court Fund for scholarships that were repaid.
Ms. Miller presented this item and explained that this was a recurring request as the Drug Court Scholarship
recipients pay back their loans.
The following motion made by Commissioner Taylor and seconded by Commissioner Strickland passed unanimously.
Recommend that the Board of Commissioners amend the FY15 budget to include the additional $2,645 that was
paid back to the Drug Court Fund for scholarships that were repaid. (T. Miller) 1 page REPORT (Vote: 3-0)
17) Consider recommending that the Board of Commissioners amend the FY14 Budget as follows:
a) General Fund - Gateway Bond (to record bond payment activity) increase in Revenue and Expenditures in the
amount of $399,350.
b) Accommodation Excise Tax Fund – Increase revenue and expenditures in the amount of $707,649
c) Insurance Premium Tax Fund – Increase in revenue and expenditures in the amount of $100,189
d) Pension Fund – Increase in revenue and expenditures in the amount of $659,411
Ms. Miller presented this item and explained that it is year-end housekeeping for the funds presented.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommend that the Board of Commissioners amend the FY14 Budget as follows:
a) General Fund - Gateway Bond (to record bond payment activity) increase in Revenue and Expenditures in
the amount of $399,350.
b) Accommodation Excise Tax Fund – Increase revenue and expenditures in the amount of $707,649
c) Insurance Premium Tax Fund – Increase in revenue and expenditures in the amount of $100,189
d) Pension Fund – Increase in revenue and expenditures in the amount of $659,411 (T. Miller) 2 pages
REPORT (Vote: 3-0)
18) Consider recommending that the Board of Commissioners amend the FY15 Detention Center project budget to include
$9,329 of prior year funds for the new detention center that were not expended or encumbered in FY14.
Ms. Miller presented this item. She explained that because an invoice was incorrectly coded in FY14 there were Detention
Center project funds remaining in FY14 that needed to be carried forward to FY15 when the correction was made.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommend that the Board of Commissioners amend the FY15 Detention Center project budget to include $9,329 of
prior year funds for the new detention center that were not expended or encumbered in FY14. (T. Miller) 1 page REPORT
(Vote: 3-0)
Grants
19) Consider recommend that the Board of Commissioners accept the 2015 grant award from the Governor’s Office of
Highway Safety for $73,700 in funds to support the HEAT program and authorize the staff to complete the
document subject to County Attorney approval.
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Finance Committee Agenda
page 6 of 8
Mr. Hainley presented this item. Commissioner Hunt asked if this grant was for two or three officers and Chief Doering
responded that it was for three.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommend that the Board of Commissioners accept the 2015 grant award from the Governor’s Office of Highway Safety
for $73,700 in funds to support the HEAT program and authorize the staff to complete the document subject to County
Attorney approval. (D. Hainley) 7 pages REPORT (Vote: 3-0)
Bids, Contracts, and Agreements
20) Consider recommending that the Board of Commissioners approve the Glynn County Purchasing agent to issue an
IFB for the purchase EMD (Emergency Medical Dispatch) software for the Glynn / Brunswick 911 Center.
Commissioner Strickland asked if this would interface with all of the new technology being implemented at the 911 center
currently and Chief Gardner responded that it would.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommend that the Board of Commissioners approve the Glynn County Purchasing agent to issue an IFB for the
purchase EMD (Emergency Medical Dispatch) software for the Glynn / Brunswick 911 Center with funding to be provided
by the E911 Fund (City of Brunswick and General Fund fund balance). (C. Gardner) 2 pages REPORT (Vote: 3-0)
21) Consider recommending that the Board of Commissioners approve the request to issue a contract and purchase
order to Wade Ford for Two (2) 4x2, One-half Ton, Extended Cab, Short Bed Trucks for the Building Inspection
Office in the amount of $40,196 with funding to be provided by the FY15 Building Inspections Capital Budget in
the amount of $40,000 and with funding to be provided by the Building Inspections fund within the General Fund
fund balance in the amount of $196.
Mr. Hainley presented this item.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommend that the Board of Commissioners approve the request to issue a contract and purchase order to Wade Ford
for Two (2) 4x2, One-half Ton, Extended Cab, Short Bed Trucks for the Building Inspection Office in the amount of $40,196
with funding to be provided by the FY15 Building Inspections Capital Budget in the amount of $40,000 and with funding
to be provided by the Building Inspections fund within the General Fund fund balance in the amount of $196. (D. Hainley)
2 pages REPORT (Vote: 3-0)
22) Consider recommending that the Board of Commissioner approve the purchase and sign the new agreement with
Mitchell1 for their Truckworks subscription on fleet repair information for heavy to medium duty trucks with
funding to be provided by the FY15 Operating Budgets of Information Technology and Public Works.
Mr. Catron presented this item.
The following motion made by Commissioner Taylor and seconded by Commissioner Strickland passed unanimously.
Recommend that the Board of Commissioner approve the purchase and sign the new agreement with Mitchell1 for their
Truckworks subscription on fleet repair information for heavy to medium duty trucks with funding to be provided by the
FY15 Operating Budgets of Information Technology and Public Works. (J. Catron) 7 pages REPORT (Vote: 3-0)
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Finance Committee Agenda
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23) Consider recommending that the Board of Commissioners authorize staff to accept the bid from Anixter to replace
the power distribution uninterruptable power supply/battery backup system at Joint Public Safety and issue a
purchase order in the amount of $72,000 with funding to be provided by the FY15 E-911 Budget (3415.54375).
Mr. West presented this item.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommend that the Board of Commissioners authorize staff to accept the bid from Anixter to replace the power
distribution uninterruptable power supply/battery backup system at Joint Public Safety and issue a purchase order
in the amount of $72,000 with funding to be provided by the FY15 E-911 Budget (3415.54375). (D. West) 3 pages
REPORT (Vote: 3-0)
24) Consider recommend that the full Board of Commissioners approve the purchase of two (2) Ford Fusions from
Kings Colonial Ford for $34,794; two (2) Ford Utility patrol vehicles from Wade Ford for $52,354, and reject the
bid for eleven (11) Ford Police sedan patrol cars from Wade Ford and approve the purchase of eleven (11) Dodge
Charger sedan patrol cars from the state contract bid for $248,378.13 for the Police Department with funding to
be provided by the FY15 Capital Improvement Fund and Police Capital Funds. (M. Doering) 2 pages REPORT
Chief Doering presented this item.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
Recommend that the Board of Commissioners approve the purchase of two (2) Ford Fusions from Kings Colonial Ford for
$34,794; two (2) Ford Utility patrol vehicles from Wade Ford for $52,354, and reject the bid for eleven (11) Ford Police
sedan patrol cars from Wade Ford and approve the purchase of eleven (11) Dodge Charger sedan patrol cars from the
state contract bid for $248,378.13 for the Police Department with funding to be provided by the FY15 Capital
Improvement Fund and Police Capital Funds. (M. Doering) 2 pages REPORT (Vote: 3-0)
25) Consider recommending that the Board of Commissioners accept the lowest responsive bid from Watch Guard for
the purchase of thirteen (13) 4RE High Definition in-car video system with wireless kit and installation for $67,366
with funding to be provided by the FY15 Capital Improvement Fund and Police Capital Funds.
Chief Doering presented this item.
The following motion made by Commissioner Taylor and seconded by Commissioner Strickland passed unanimously.
Recommend that the Board of Commissioners accept the lowest responsive bid from Watch Guard for the
purchase of thirteen (13) 4RE High Definition in-car video system with wireless kit and installation for $67,366 with
funding to be provided by the FY15 Capital Improvement Fund and Police Capital Funds. (M. Doering) 2 pages
REPORT (Vote: 3-0)
26) Consider recommending that the Board of Commissioners approve the 2014 Performance Partnership Agreement
with the Office of Homeland Security/Georgia Emergency Management Agency and authorize the Chairman to
execute the applicable Performance Partnership Agreement subject to the County Attorney's approval.
Mr. Wiggins presented this item and stated he was asking to accept GEMA money as he does every year to be applied to his
salary.
The following motion made by Commissioner Strickland and seconded by Commissioner Taylor passed unanimously.
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Finance Committee Agenda
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Recommend that the Board of Commissioners approve the 2014 Performance Partnership Agreement with the Office of
Homeland Security/Georgia Emergency Management Agency and authorize the Chairman to execute the applicable
Performance Partnership Agreement subject to the County Attorney's approval. (J. Wiggins) 10 pages REPORT (Vote: 30)
Other Items
27) Request that the Chairman Hunt identify the Finance Committee items which should be included as consent items in the
Commission’s Meeting Agenda. Commissioner Hunt identified as follows:
a) Items #2-9, 14-16, 18-23, and 25-26 will be placed on the Board of Commissioners’ Consent Agenda.
b) Items #10, 12-13, 17, and 24 will be placed on the Board of Commissioners’ Regular Agenda.
c) Items #1 and #11 will not be forwarded to the Board of Commissioners’ Agenda.
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