ANNEX 3
PRICE SCHEDULE
LOT 1 and LOT 2
Commission européenne/Europese Commissie, 1049 Bruxelles/Brussel, BELGIQUE/BELGIË - Tel. +32 22991111
Office: LX46 06/50
Price Schedule
LOT:
Company: _____________________________________________________________
Surname and first name:
_______________________________________________________________________
Date: __________________________________________________________________
Signature: ______________________________________________________________
2
ANNEX 3: PRICE SCHEDULE LOT 1
Important remarks
The daily rate per profile should be all cost inclusive. Where the participation of the
staff to an event/workshop/training is requested by the Institution, travel and
accommodation will be reimbursed by the Commission on real costs basis according
to art II.16 of the Draft contract (Annex 4).
PRICE/€
PROFILE
Project manager
euros/person/day
Senior expert analyst
euros/person/day
Junior expert analyst
euros/person/day
Entry-level analyst
euros/person/day
Quality manager
euros/person/day
Web developer
euros/person/day
Web master
euros/person/day
Web editor
euros/person/day
3
ANNEX 3: PRICE SCHEDULE LOT 2
IMPORTANT REMARKS
Since the specific agreements will be concluded on the basis of a Price Schedule. This
schedule, duly completed, dated and signed, must be attached to the tender.
The tenderer must complete the entire Price Schedule for the services and materials in
question. Prices will be indicated in euros, excluding VAT. Only one amount should be
indicated per unit.
The rates quoted in the Price Schedule will be covering all general expenses and the
expenses associated with provision of the services, including third-party liability
insurance and all compulsory insurance but excluding the travel and subsistence
expenses, which, where appropriate, will be reimbursed according to the rules on the
reimbursement of expenses (Article II.16 in the model Framework Contract) and
according to the list of accommodation costs (Annex III. of the Framework Contract).
In the case of the travel expenses of the participants/guests attending an activity
(meeting, conference, training, etc.), the contractor must, before the specific contract is
signed, provide the Commission with a detailed estimate of travel expenses. The final
billing will be done based on the price paid by the contractor (copy of invoice of the
travel agency to be provided with the final report) increased by a fixed amount by
participant to cover administrative costs to be defined in the Price Schedule (Annex II).
In order to avoid any conflict of interest, the travel agency which issues the travel tickets
must be legally and financially separate from the contractor (or all members of the
consortium, if applicable).
No modifications are allowed. Any modification may result in rejection of the tender.
In the specific case of technologies not yet foreseeable or available, in particular in the
field of IT or multimedia, the Commission may, at a future date, ask the contractor for
additional products or services, which the contractor must propose at the most favourable
market price. In these cases, the contractor will propose a price corresponding to the
schedule structure and price level. This proposal will be subject to agreement by the
Commission.
In the framework of CBRNE activities, the contractor may be requested by the
Commission to rent or purchase specific equipment to be used during trainings
workshops. The technical details of the equipment will be notified to the contractor by
the Commission at the time of the request for services. The Commission will reimburse
the contractor according to the invoice and its supporting documents.
Many of the activities will take place in Brussels, but they may extend to all EU Member
States, the EFTA/EEA countries, the candidate countries and other third countries.
A paper to be translated or web page to be written or translated means: 1 500 characters
without spaces.
4
Unit price €
Description
Profile
Account manager
euros/person/day
Event manager
euros/person/day
Event assistant manager
euros/person/day
Graphic designer
euros/person/day
Audio video technician
euros/person/day
Video cameraman
euros/person/day
Actor
euros/person/day
Photographer
euros/person/day
Video/Audio Editor
euros/person/hour
Moderator
euros/person/day
Interpreter
euros/person/day
Hostesses/stewards
euros/person/day
Translation and transcription
from EN, FR into FR, EN
euros/page
from/into EN, FR into/from language other than FR/EN
euros/page
from language other than EN/FR into language other than FR/EN
euros/page
surcharge for an urgent translation (24 hours)
euros/page
Transcript of event proceedings in original language EN/FR
euros/person/day
Transcript of event proceedings in original language other than EN
& FR
euros/person/day
Catering
Seated meal (including wine, water and coffee)
- with aperitif
euros/person
- without aperitif
euros/person
Buffet meal (including wine, water and coffee)
5
- with aperitif
euros/person
- without aperitif
euros/person
Cocktail (wine, water and fruit juice with five sweet or savoury
snack)
euros/person
Coffee break
- coffee/tea/orange juice
euros/person
- coffee/tea/orange juice with pastries
euros/person
Drinks in meeting room (water)
euros/person
Transportation
Fee to be charged for each participant travel (return journey) to
cover all administrative costs linked to the planning, purchase,
management and distribution of tickets. (No further staff costs
whatsoever can be charged in connection to travel organisation.)
euros/person/round-trip
Collective round-trip transportation between the airport/train
station and the hotel / event venue
euros/person/round-trip
Local transport
- by car
person/km
- by coach
person/km
Events
Renting a room without interpreting facilities
- fewer than 50 seats
euros/day
- 51 – 100 seats
euros/day
- 101 – 200 seats
euros/day
Renting a room with simultaneous interpretation facilities, 1 to 3
booths
- fewer than 50 seats
euros/day
- 51 – 100 seats
euros/day
- 101 – 200 seats
euros/day
Renting a room with simultaneous interpretation facilities, 4
booths and more
- fewer than 50 seats
euros/day
6
- 51 – 100 seats
euros/day
- 101 – 200 seats
euros/day
Sound system for conference room (mixer table and speakers)
euros/unit/day
Installation and supply of audio/visual, computer, telephone and
office equipment
- laptop
euros/unit/day
- black-and-white photocopier
euros/unit/day
- black-and-white printer
euros/unit/day
- colour photocopier
euros/unit/day
- colour printer
euros/unit/day
60' plasma screen connectable to a laptop
euros/unit/day
- high-resolution video projector
euros/unit/day
- touchscreen with stand
euros/unit/day
- headsets
euros/unit/day
- large white screen with a format ± 2.50m x 2m
euros/unit/day
- large white screen with a format ± 3.50m x 2.5m
euros/unit/day
- rostrum with four microphones
euros/unit/day
- lectern with microphone
euros/unit/day
- wireless microphone
euros/unit/day
- flipchart with stand and markers
euros/unit/day
Simultaneous interpreting system in a room not already equipped
with such a system
euros/booth/day
Video/teleconference facility in a room not already equipped with
such a system
euros/day
Event material
Production of individual name badges for participants
- fewer than 50
euros/unit
- 50-199
euros/unit
Pens
7
- fewer than 50
euros/unit
- 50 – 199
euros/unit
- 200 – 999
euros/unit
Customised notepad, A4 format
- fewer than 50
euros/unit
- 50 - 199
euros/unit
- 200 – 999
euros/unit
Customised notepad, A5 format
- fewer than 50
euros/unit
- 50 -199
euros/unit
- 200 – 999
euros/unit
Printing conference folders for A4 format documents1
- fewer than 50
euros/unit
- 50 – 199
euros/unit
- 200 – 999
euros/unit
Black and White Printing, A42
- fewer than 50
euros/page
- 50 – 100
euros/page
- 100 – 1000
euros/page
- 1000 and more
euros/page
Colour Printing, A4
- fewer than 50
euros/page
- 50 – 100
euros/page
- 100 – 1000
euros/page
- 1000 and more
euros/page
1
Closed format A4+ 215x302mm, 4 colour printing, three flaps, 350g/m 2 paper
2
Paper minimum weight 135g/m2
8
Assembling and putting products in bags, folders (files)
euros/hour
Memory Stick – 8Go – printing 4 colours on one side
- Fewer than 100
euros/unit
- 100 – 199
euros/unit
Memory Stick – 16Go – printing 4 colours on one side
- Fewer than 100
euros/unit
- 100 – 199
euros/unit
Copying data on CDs and USB keys
euros/hour
Photo printing/laminating with 3 mm PVC (or other
material)/plastification
- smaller than 0.70 x 1.00 m
euros/unit
- 0.70 m x 1.00 m or larger
euros/unit
Lacquered aluminium frame for panels
euros/running metre
Table
euros/unit/day
Chair
euros/unit/day
Reception desk
euros/unit/day
Display rack for brochures
euros/unit/day
Name display cards – "chevalet"
euros/unit/day
euros/m³/day
Storing products in a secure location
Euros/m²
Stage/podium
Others
Rental of a vehicle
-car
euros/unit/day
- van
euros/unit/day
- cargo truck (± 20 tonnes)
euros/unit/day
Website
Hosting, support and management of conference website
Parcels
9
euros/month
Surcharge for putting letters or other small-format documents in
envelopes with address labels and depositing them at the post
office or with an express courier service. This fee includes all costs
except the official national/international postal tariff.
Surcharge for making up parcels with address labels and depositing
them at the post office or with an express courier service. This fee
includes all costs except the official national/international postal
tariff.
Transport of heavy parcels (national rate)
Transport of heavy parcels (international rate)
Local transport of small parcels
10
These items will be
reimbursed on real cost
basis.