Maximizing RANDA Reports
for
Directors and Principals
Erin Brophy-Lindo
[email protected] (X28005)
Educator Effectiveness Director-HR
October 2016
RANDA Reports
Found on the Reports Tab
 Charts
• Interactive and can be filtered
• Cannot be printed or saved to PDF
 Exports
• Can be filtered
• Generates a .csv report or an excel document
 Downloads
• Only includes at this time “Final Effectiveness Ratings (Bulk
PDF)”
• This download has an expiration of 1 week
Interactive Charts
To create an interactive chart:
1. Choose academic year
2. Click on the Charts button
3. Select Report
5. Select Group
6. Click on “Generate” to
produce the chart.
6. Filters
Evaluator Assessment Element Ratings
Distribution
Evaluator Assessment Sorted Elements
Evaluator Assessment Sorted Standards
Final Effectiveness Rating
Matrix of Professional Practices &
MSL/MSO
Overall Professional Practices Rating
Distribution
Self-Assessment Sorted Elements
Self-Assessment Sorted Standards
7.
Student Academic Growth
Choose School(s)
Grades (not a populated field)
Content Area(s) (not a
populated field)
Status
 Probationary
 Non-probationary
 Other
Evaluator(s)
Final Rating(s)
Click on Apply Filters
Interactive Charts Cont.
Interactive Features:
 Clicking on any of the bars in the
chart will produce a list of those
educators that are in that
grouping
 You can see the Rubric by clicking
 In the list you will be able to view
on the “View Rubric Details”
that educator’s Final Effectiveness
button just below the chart.
Rating (Click on FER on the right)
 You can clear the filter at the top of  You can adjust the graph to be a
stacked graph, horizontal or
the list by clicking on “x Clear
vertical bars or sort from high to
Filter” This clears all the filters and
low.
the complete list of educators will
be listed.
What is found in each Chart?
 Evaluator Assessment Element Ratings Distribution- Ratings for each
level of the rubric on each Element in that chosen Standard
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Group (chosen by user),
Standard (chosen by user),
Status (probationary teachers/non-probationary teachers or both),
Evaluators (can see all, or choose specific evaluators to view),
Final Ratings (can see educators will all final rating levels or just those who
received a particular final rating)
 Evaluator Assessment Sorted Elements- Summative ratings for each
element in the rubric
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Group (chosen by user),
Status (probationary teachers/non-probationary teachers or both),
Evaluators (can see all, or choose specific evaluators to view),
Final Ratings (can see educators will all final rating levels or just those who
received a particular final rating)
What is found in each Chart?
 Evaluator Assessment Sorted Standards- Summative ratings for each
Standard in the rubric
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Group (chosen by user),
Status (probationary teachers/non-probationary teachers or both),
Evaluators (can see all, or choose specific evaluators to view),
Final Ratings (can see educators will all final rating levels or just those who
received a particular final rating)
 Final Effectiveness Rating- Ratings for each level of the rubric for each
Effectiveness Level
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Group (chosen by user),
Status (probationary teachers/non-probationary teachers or both),
Evaluators (can see all, or choose specific evaluators to view),
Final Ratings (can see educators will all final rating levels or just those who
received a particular final rating)
What is found in each Chart?
 Matrix of Professional Practices & MSL/MSO- Graph showing the
distribution of educators based on their professional practices numerical
score and their MSL/MSO numerical score.
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Group (chosen by user),
Status (probationary teachers/non-probationary teachers or both),
Evaluators (can see all, or choose specific evaluators to view),
Final Ratings (can see educators will all final rating levels or just those who received
a particular final rating)
 Hovering over a dot will bring up the name and scores of the educator, clicking on
the educator dot will bring up that educator in the list area below the graph
 Overall PP Rating Distribution- Ratings for each level on the rubric for each
Quality Standard
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Group (chosen by user),
Status (probationary teachers/non-probationary teachers or both),
Evaluators (can see all, or choose specific evaluators to view),
Final Ratings (can see educators will all final rating levels or just those who received
a particular final rating)
What is found in each Chart?
 Self-Assessment Sorted Elements- This information is only available for
those educators who have shared their self-assessments and provides the
educators self-assessment results for each element in the rubric.
 Group (chosen by user),
 Status (probationary teachers/non-probationary teachers or both),
 Final Ratings (can see educators will all final rating levels or just those who
received a particular final rating)
 Self-Assessment Sorted Standards- This information is only available for
those educators who have shared their self-assessments and provides the
educators self-assessment results for each Standard in the rubric.
 Group (chosen by user),
 Status (probationary teachers/non-probationary teachers or both),
 Final Ratings (can see educators will all final rating levels or just those who
received a particular final rating)
What is found in each Chart?
 Student Academic Growth (MSL/MSO)- Rating levels for each level
on the MSL rubric for the Measures of Student Learning/Outcome
(No data for 14-15 available)
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Group (chosen by user),
Status (probationary teachers/non-probationary teachers or both),
Evaluators (can see all, or choose specific evaluators to view),
Final Ratings (can see educators will all final rating levels or just those
who received a particular final rating)
Exports
To create a file for export:
Choose academic year
Click on the Exports
button
Select Report
Evaluation Activities Status
by Educator
Evaluator Assessment
Professional Practices
Evaluator Assessment
Ratings
Evaluator Assignments
Evidence & Artifacts Export
Final Effectiveness Ratings
Goals and Actions Export
 MSL/MSO Template
Assignments
 Observation Summary Export
 Overdue Evaluation Activities
Export
 Staff Information by Location
and Role
 Select Group (applicable to only
some of the reports not all)
 Select Report Type
 .CVS
 Excel
 Click “Generate”
 A “Report Download” pop up
will appear showing the
status of the download.
When it is complete a link will
appear in the box. Click on
the link to open the report.
What is found in each Export?
 Evaluation Activity Status by
Educator- Status of each part of the
evaluation process for each
educator (allows you to see what
has been completed, what is in
progress, not started.)
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Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Educator Email
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
 Evaluator Email
 Evaluation Close First Name (if
applicable)
 Evaluation Close Last Name (if
applicable)
 Evaluation Close Date (if applicable)
 Evaluation Close Reason (if applicable)
 Evaluation Close Note (if applicable)
 COPMS Evaluation Number (for RANDA)
 Training /Orientation Status
 Self-Assessment Status
 Professional Growth Plan Status
 Mid-Year Review Status
 Evaluator Assessment Status
 Measures of Student Learning/Outcome
Status
 End of Year Review Status
 Final Effectiveness Rating Status
What is found in each Export?
 Evaluator Assessment Professional
Practices- Report indicates which
professional practice was checked
or not checked for every Standard,
Element at the professional
practice level on the rubric.
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Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Evaluator EDID (for CDE)
Evaluator First Name
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Evaluator Last Name
Evaluator Completion Date
COPMS Evaluation Number (for RANDA)
Training /Orientation Status
Each professional practice
 PP1aB1= Standard 1 Element A Basic
Professional Practice 1 (first check box on
the rubric)
 A (1) in the report indicates the box was
checked
 A blank in the report indicates the box was
not checked
What is found in each Export?
 Evaluator Assessment RatingsRating for each Element and overall
Standard rating. Includes the
overall rating for all Standards
together on the Professional
Practices Rubric.
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Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
 Evaluator Completion Date
 Ratings for each Element/Standard
 E1a= Standard 1 Element a rating
 S1=Standard 1 overall rating (all elements
for Standard 1 together)
 Professional Practices Rating
 Rating Level of all Standards together
(complete rubric score)
 Professional Practices Points
 Number of points earned on rubric
 Weight of Standard 1, 2, 3, 4, and 5
 Weights designated in the Master
Agreement
 Standard 1, 2, 3, 4, and 5 Comments
 If any comments were made on the
Evaluator Assessment in any of these
Standards
 COPMS Evaluation Number (for RANDA)
What is found in each Export?
 Evaluator Assignments- Shows
which primary and secondary
evaluators are assigned to which
educator.
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Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
COPMS Evaluation Number (for RANDA)
Evaluator Type
 Primary
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 Secondary
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
Evaluator Email
What is found in each Export?
 Evidence and Artifacts Export- List
of uploaded artifacts and evidence
by each employee
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Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
Artifact Location
Artifact Type
Artifact Description
Standard Alignment
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File Name or URL
Last Date Updated
Added by EDID
Added by Last Name
Added by First Name
COPMS Evaluation ID
What is found in each Export?
 Final Effectiveness Ratings- Shows
the Professional Practices rating
and MSL/MSO rating and the
resulting Overall Effectiveness
Rating
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Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Educator Completion Date
Educator Close Reason (if applicable)
Final Effectiveness Status
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
Evaluator Completion Date
Supervisor First Name
Supervisor Last Name
 Supervisor Completion Date
 Assessment Status
 Professional Practices Points Scaled
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Points earned on the professional practices rubric
 Professional Practices Points Scaled Available
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Total points available to be earned on the professional
practices rubric
 Professional Practices Rating
 MSL/MSO Worksheet Status- not avail. For 1415
 MSL/MSO Points Scaled- not avail for 14-15
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Points earned on the Measures of Student
Learning/Outcomes (Standard 6)
 MSL/MSO Points Scaled Available
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Total points available to be earned on the MSL/MSO
Worksheet (Standard 6)
 Overall Points Scaled
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Total points earned by educator on Rubric and MSL
(Standards 1 through 6)
Overall Rating- Final Effectiveness Rating
Evaluator Comments
Educator Comments
Supervisor Comments
COPMS Evaluation ID Number (for RANDA)
What is found in each Export?
 Goals and Actions Export- Shows
the goals and action details for the
professional growth plans
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Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
Goal Number
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Goal Name
Goal Description
Action Number
Action Description
Action Data for Progress
Action Type
Mentor Name
COPMS Evaluation Number (for RANDA)
What is found in each Export?
 MSL/MSO Measures and RatingsShows the MSL/MSO template
assigned to each educator, the
measures in the template and
scores
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Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
MSL/MSO Template Name
Overall MSL/MSO Points
Overall MSL/MSO Rating
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Measure Number
Measure Name
Measure Weight
Measure Description
Measure Attribution Type
Measure Rating Type
Measure Assessment Type
Measure Content Areas
Measure Content Area Other
Measure Much Less Than Expected Criteria
Measure Less Than Expected Criteria
Measure Expected Criteria
Measure More Than Expected Criteria
Measure Rating
Measure Educator Comments
Measure Evaluator Comments
COPMS Evaluation ID Number (for RANDA)
What is found in each Export?
 MSL/MSO Template AssignmentsShows the MSL/MSO template
assigned to each educator
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Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Educator Email
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
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MSL/MSO Template Name
MSL/MSO Template Description
MSL/MSO Template Weight type
MSL/MSO Template Individual Weight
MSL/MSO Template Collective Weight
COPMS Evaluation Number (for RANDA)
What is found in each Export?
 Observation Summary ReportShows the summary of the number
and type of observations
conducted for each educator as
well as number of professional
practices observed and
attachments
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Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Observation Start Date & Time
Observation End Date & Time
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Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
Formal Observation
 Show type as formal or informal
 Announce Type
 Announced or Unannounced
 Observation Status
 Professional Practices Observed
 Shows just a number
 Notes Attachments Count
 Number of attached notes/ uploads for
that observation
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Evaluator Completion Date
Educator Completion Date
Evaluator Completion Comment
Educator Completion Comment
COPMS Evaluation Number (for RANDA)
What is found in each Export?
 Overdue Evaluation Activities
Export- Shows any actions that are
overdue/ have to met deadlines
and are not completed
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Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Education Activity
Status
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Due Date
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
Evaluator Email
COPMS Evaluation Number (for
RANDA)
What is found in each Export?
 Self-Assessment Professional
Practices- This is a listing of the
educators who shared their selfassessment and the professional
practices they checked off for
themselves.
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Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Assessment status
 Evaluator EDID (for CDE)
 Evaluator First Name
 Evaluator Last Name
 COPMS Evaluation Number (for RANDA)
 Each professional practice
 PP1aB1= Standard 1 Element A Basic
Professional Practice 1 (first check box on
the rubric)
 A (1) in the report indicates the box was
checked
 A blank in the report indicates the box was
not checked
What is found in each Export?
 Self-Assessment Ratings- This is a
listing of the educators who shared
their self-assessment and the
ratings they gave themselves for
each element overall ratings for
standards and the rubric.
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Academic Year
LEA Code (District Code for CDE)
School Code (for CDE)
Location Name
Educator Group
Educator EDID (for CDE)
Educator First Name
Educator Last Name
Evaluator EDID (for CDE)
Evaluator First Name
Evaluator Last Name
 Evaluator Completion Date
 Ratings for each Element/Standard
 E1a= Standard 1 Element a rating
 S1=Standard 1 overall rating (all elements
for Standard 1 together)
 Professional Practices Rating
 Rating Level of all Standards together
(complete rubric score)
 Professional Practices Points
 Number of points earned on rubric
 Weight of Standard 1, 2, 3, 4, and 5
 Weights designated to the Standards
 Standard 1, 2, 3, 4, and 5 Comments
 If any comments were made on the
Evaluator Assessment in any of these
Standards
 COPMS Evaluation Number (for RANDA)
What is found in each Export?
 Staff Information by Location and
Role- Shows what role educators
and evaluators as assigned in
RANDA and last log in date.
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Academic Year
LEA Code (District Code for CDE)
LEA Name (District Name for CDE)
School Code (for CDE)
Location Name
EDID (for CDE)
First Name
Last Name
Email
Role Code (for CDE)
Role Name
Educator Status
 Probationary
 Non-Probationary
 Other (N/A)
 Grades
 Grade level assigned to educator (not
using this field in APS)
 Content Areas
 Content area(s) assigned to educator (not
using this field in APS)
 Last Log In
 Primary Evaluator Name
 COPMS Evaluation Number (for RANDA)