How do I move cost share expenses in state/local ledgers to the GMD ledger?
1) Identify the source document where the error has occurred: In the below example, line #340 should have been
entered with the project number. It was not and is not appearing in the GMD ledger.
2) Make a correcting entry by Creating an IDT Journal Entry:
a. HEADER:
 Enter a description
 Optional (refer to ID of source document)
b. LINES:
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How do I move cost share expenses in state/local ledgers to the GMD ledger?

Notice that the fund/department codes are identical BUT have a different SpeedTypes

You are:
 removing (crediting) the expense from the non-project SpeedType
 & putting it into (debiting) the SpeedType w/a project#

When making this type of transaction, you will need to
 Input the ‘AN TYPE’ as CGE for the Cost Share SpeedType
 If you do not do this, you will receive this dialog box when you try to save your JE

Select “CGE” from the drop down menu
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How do I move cost share expenses in state/local ledgers to the GMD ledger?
Complete & Attach the Justification form to the Cost Share IDT Journal entry
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How do I move cost share expenses in state/local ledgers to the GMD ledger?
 go to the PAASFC Website to complete the cost transfer justification form which assist you in explaining
why an IDT Journal Entry is being made involving Award/Grant funds
http://nau.edu/uploadedFiles/Administrative/Finance_and_Administration/Folder_Templates/Cost%20Transfer%20j
ustification.pdf
Submit your IDT Journal Entry as normal.
TO CREATE AN IDT JOURNAL ENTRY:
https://nau.edu/its/learn/psfinancials_JournalCreation/
TO ATTACH DOCUMENTS TO AN IDT JOURNAL ENTRY:
https://nau.edu/its/learn/psfinancials_Attachments/
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