Full-Time
Advanced Options
Version 2.0
Introduction
This booklet is the “Advanced Options” section of the Guidance to Full-Time. Please don’t try and use
it until you’ve looked at the “Getting Started” Guide, which also includes the “Basic Options” as part of
the same booklet.
“Getting Started” is designed to be the introduction to Full-Time, giving you the essential information
you need to set your league up on Full-Time, and do the basic administration.
“Basic Options” expands on “Getting Started”, and contains a variety of features – those which we
wouldn’t describe as essential when you’re starting up, but you’ll probably find that within a season (or
sooner) you’ll want to use them.
“Advanced Options” takes things a step further, and contains a wide range of other options, which
you may or may not want to use, and which generally we think you’ll only want to look at once you’ve
become quite experienced with using Full-Time.
Advanced Options
1.0 Look and Feel
1.1
How to… Change How a Team Name appears on the website
1.2
How to… Add a Team Logo
1.3
How to… Create a Photo Album
1.4
How to… Create or Add Details to a Venue
1.5
How to… Add/Remove/Rename a Pitch at a Venue
2.0 More Fixtures
2.1
How to… Hide Fixtures on your Website
2.2
How to… Copy Fixtures from a Spreadsheet
2.3
How to… Remove (Expunge) a Team
2.4
How to… Run the Fixture Conflict Checker
3.0 Advanced Fixture Scheduler
3.1
How to… Prepare the Advanced Fixture Scheduler
3.2
How to… Start the Advanced Fixture Scheduler
3.3
How to… Set the Divisional Settings
3.4
How to… Setup your Venues
3.5
How to… Set Predefined Fixtures
3.6
How to… Set Midweek/Weekend Schedule Constraints
3.7
How to… Set Your League Calendar
3.8
How to… Set Your Division Calendars
3.9
How to… Set Your Team Calendars
3.10
How to… Set Your Venue Calendars
3.11
How to… Set Your Pitch Calendars
3.12
How to… Check Details and Create Your Schedule
4.0 More Player Registration
4.1
How to… Allow Team Administrators to Request Player Registration
4.2
How to… Set Player Registration Criteria
4.3
How to… Request Player Registration (Team Administrators)
4.4
How to… Approve Player Registration
4.5
How to… Allow Players to Request Player Registration
4.6
How to… Set Age Restrictions for Players
4.7
How to… Check for Ineligible Players (Birth/Age Conflicts)
4.8
How to… Set Registration/Transfer Deadlines for Players
4.9
How to… Check for Ineligible Players (Registration Deadlines)
4.10
How to… Remove Ineligible Players from Statistic Entry
4.11
How to… Cancel a Player’s Registration
4.12
How to… Copy Registration from One Season to Another
4.13
How to… Check Player Transfers
4.14
How to… Add Player Details from a Spreadsheet
4.15
How to… Adjust Player Details so Players are eligible for All Teams
4.16
How to… List Suspensions and Check Violations
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5.0 More Player Statistics
5.1
How to… Register Team Sheets
5.2
How to… Register Advanced Statistics (with Times)
5.3
How to… Assign Squad Numbers
6.0 More Referees
6.1
How to… Allow Referee and/or Assistants Marks to be Entered
6.2
How to… Allocate Marks for Referees and/or Assistants
6.3
How to… Lock Marks assigned to Referees and/or Assistants
6.4
How to… Check Conflicts in Match Official Appointments
6.5
How to… Check Marks for All Match Officials
6.6
How to… Check Marks for Individual Match Officials
7.0 Copying to Spreadsheets
7.1
How to… Copy Fixtures to a Spreadsheet
7.2
How to… Copy Referees and Marks to a Spreadsheet
7.3
How to… Copy People to a Spreadsheet
7.4
How to… Copy Statistics to a Spreadsheet
7.5
How to… Copy League Tables to a Spreadsheet
8.0 Access Options
8.1
How to… Find the URL (web-address) of the League Home Page
8.2
How to… Find the URL (web-address) of a Division Home Page
8.3
How to… Display Fixtures, Results and Tables on other Websites
9.0 Email Options
9.1
How to… Request People Accept Emails from Full-Time
9.2
How to… Send Out Group Emails
9.3
How to… Send Out Fixture/Referee Appointment Notifications
9.4
How to… Cancel an Automated Fixture Notification
9.5
How to… Request Subscription to League News
9.6
How to… Cancel Subscription to League News
9.7
How to… Send Out League News to Subscribers
10.0 Contact Messages
10.1
How to… Send a Contact Message to the League
10.2
How to… Send a Contact Message to a Team
10.3
How to… View/File Contact Messages
10.4
How to… Get Contact Messages Copied to Your Email
11.0 Match Reports
11.1
How to… Create Match Reports
11.2
How to… Prevent Team Administrators Creating Match Reports
12.0 Setting Up a New Season
12.1
How to… Create a New Season and Auto-Copy Divisions
12.2
How to… Set the Current Season
12.3
How to… Change Your League Name
12.4
How to… Hide (or Update) a Season
12.5
How to… Lock (Archive) a Season
12.6
How to… Delete a Season
12.7
How to… Rename a Division
12.8
How to… Remove a Division
12.9
How to… Add an Old (Archived) Division
12.10 How to… Add a New Division
12.11 How to… Archive a Club
12.12 How to… Add a New (or Archived) Club
12.13 How to… Archive a Team
12.14 How to… Add a New (or Archived) Team
12.15 How to… Replace a Team with Another Team
12.16 How to… Archive a Venue
12.17 How to… Add a New (or Archived) Venue
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1.0 Look and Feel
1.1 How to… Change How a Team Name Appears on the Website
Full-Time allows you to have the website display a team’s name differently from the name stored
within your administration pages. This is most commonly used in youth leagues, where for example,
you might want the Under 16 division to simply display “Arsenal”, “Aston Villa”, “Chelsea”, rather than
“Arsenal U16”, “Aston Villa U16”, “Chelsea U16”, etc.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Teams”.
Step 3: Select the season/division for which you wish to edit the team name(s).
Step 4: Select the team whose name you wish to change and click “Edit”.
Step 5: Change the “Division Team Name” according to how you wish it to appear (Important note –
do not change the “Team Name” – as this will also change your administration pages).
Step 6: Click on “Update”
The website now displays the updated team name but your administration lists will be unchanged.
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1.2 How to… Add a Team Logo
Full-Time allows you to upload logos for each team (these must be .jpg files), which are displayed on
the team pages. Make sure you have permission to use logos before uploading them.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Logos”.
Step 3: In the “League Logo” section, click on “setup team logos”.
Step 4: Full-Time will take you to the “Teams” page. For the team required, click on “Logo”.
Step 5: Using the Search tool provided, locate the file. Once you have found it, click “Upload” and
once the file has uploaded, click “Finish”. Note that you may need to use the cropping tool (this will
launch if you have Java enabled on your computer) to ensure the file is the right size (exactly 50 pixels
high, exactly 50 pixels wide).
The logo will now appear on the “Team Pages” for the team concerned.
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1.3 How to… Create a Photo Album
Full-Time allows you to create Photo Albums on your website, for example pictures from a Cup Final,
or your League Dinner, or any other event you might want to record.
Important Note: Please make sure you have read the Football Association guidance on use of
appropriate images (photographs) of anyone under the age of 18. This is available on the Football
Association website at:- http://www.thefa.com/TheFA/WhatWeDo/FootballSafe/Downloads.aspx
Step 1: From “Admin Home”, click on “Photo Albums”.
Step 2: Full-Time will list all of the Photo Albums you have already created. To create a new Photo
Album, click on “Create”.
Step 3: Within the “Maintain Photo Album” page, give a name for the Photo Album, and also a
sequence number (sequence 1 appears first, then sequence 2, etc). Once you have chosen the name
and set your sequence number, click on “Update”.
Step 4: An images section will appear, listing all current photographs within the album. To add new
photographs, click on “Create”.
Step 5: The “File Attachment” page allows you to select a file on your computer (these must be .jpg
files). For each photograph, give a sequence number (sequence 1 appears first, then sequence 2, etc)
and write a caption. Once you have selected the photo, click on “Upload”.
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Step 6: The photos you upload should be .jpg format, and must have a fixed height of 238 pixels, and
be no wider than 350 pixels. If your photo is bigger than this, Full-Time will launch the cropping tool
which is used to reduce the photo to the appropriate size.
Step 7: The cropping tool has two options. The easiest is to allow Full-Time to resize the photo for you
(click on “System Load”). Alternatively, if you have Java applets enabled on your computer, the “Java
Applet” cropping option will launch automatically and gives you the choice of cutting the picture down
to size yourself, or leaving Full-Time to do it automatically.
If the Java applet option does not appear, we recommend you simply select the “System Load” option.
Step 8: Once the photographs are loaded, the new images appear in your “Maintain Photo Album” list
the Photo Album is listed on your “List Photo Album” page.
and the album itself appears on your website.
Note: In Step 5 there is also a “multi-upload” option. This allows you to select three photos at a time,
and steps 6 and 7 are skipped – Full-Time automatically resizes them for you.
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1.4 How to… Create or Add Details to a Venue
For each Venue you have registered in Full-Time, you should try and give as many details as possible
to help people to find it.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Venues”.
Step 3: Within “List Venues”, select the venue and click on “Edit”. If the venue is not listed, check
whether it’s in the archive (see How To… Archive Your Venues) and if it is not, click on “Create”.
Step 4: Add the details of the venue. We recommend you note the following:
Always give the postcode, this is essential for SatNav users (if you don’t know the postcode,
go to http://www.royalmail.com/portal/rm/postcodefinder).

Give a map link (see www.google.com/maps or other map site and enter the postcode).

Give details for the nearest public transport (including how long it will take to walk from there
to the ground). If there is no viable public transport, make sure you say so.

If there are parking restrictions, make sure you give details.

Give any other information you feel may be of use to those not used to finding the venue.
Step 5: Click on “Update Venue”
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1.5 How to… Add/Remove/Rename a Pitch at a Venue
You may need to add/remove (or rename) a pitch to a Venue. If you are using the automated
scheduling options, it is important that each venue has the correct number of pitches registered.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Venues”.
Step 3: Within “List Venues”, Full-Time lists the number of pitches at each venue. Select the ground to
update and click on “Edit”.
Step 4: Within “Update Venue”, check the pitches currently registered. To edit an existing pitch click
on “Edit”. To delete an existing pitch click on “Delete”. To add a new pitch click on “Create New Pitch”.
Step 5: Enter the name of the new pitch and click on “Create”
The new pitch is added to the venue.
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2.0 More Fixtures
2.1 How to… Hide Fixtures on your Website
Full-Time gives you the option to register fixtures, but to hide them from public view. This allows you to
work in advance, but without them being published on your website.
Step 1: Make sure you have selected the correct season/division, and from “Admin Home”, click on
“Fixture Wizard”.
Step 2: Click on “Hide Fixtures”.
Step 3: On the “Hide Fixtures” page, select the division required.
Step 4: Enter the date from which you wish to hide fixtures (if you don’t want any fixtures hidden, then
leave the date boxes blank).
Step 5: Click on “Update”.
Fixtures after the date selected will not be published on your website.
Important Note: if you have elected to hide fixtures, remember to unhide them at the appropriate
time. It’s not uncommon to have people hide fixtures and then forget they’ve done so!
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2.2 How to… Copy Fixtures from a Spreadsheet
Full-Time will allow you to add (upload) fixture (and/or results) details from a spreadsheet.
Important Note: fixtures are only uploaded for the Season and Division selected.
Step 1: Make sure you have selected the correct season/division, and from “Admin Home”, click on
“Fixture Wizard”.
Step 2: Click on “Fixture Uploader”.
Step 3: The “Fixture Spreadsheet Upload” page allows you to download (copy from Full-Time to your
computer) the correct format for the spreadsheet you will need to upload (copy back from your
Computer to Full-Time) to copy your fixture details.
Right Click on “Right click on this link” within the “Step 1 – Download the Spreadsheet Template”
section and select “Save Target As”. This will allow you to save a file called “fixtureupload.csv” to your
computer (we recommend you save it to the desktop).
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Step 4: Minimise Full-Time (don’t close it or log out, just minimise it) as you now need to edit the file
you have just downloaded.
You should be able to edit it using your spreadsheet package (Microsoft Excel, etc) – open the file
(note it isn’t a .xls or .xlsx file, so you’ll need to select the “All Files” option).
Step 5: For each fixture you wish to upload, enter the details.
Important Note: It is essential that you input the required information in the correct columns.
You do not need to fill in all columns, but they must be in the right order.
The information you may give is as follows:Date (essential – format is DD/MM/YYYY – e.g. 25/12/2008)
Time (essential – format is 24 hour clock, HH:MM – e.g. 15:00)
Division (essential – the name of the division you are uploading to)
Home Team/Away Team (essential – the four letter code you have registered to identify the home
and away teams – note that there is a link at the bottom of the Full-Time page which displays the
codes you have assigned. Alternatively you may give the full name of the team concerned).
Venue (optional – the default venue will be assigned if you leave this blank).
Pitch (optional – the first pitch available at the venue will be assigned if you leave this blank).
Home Score/Away Score (if the game you are uploading has a result, enter the scoreline here. If the
game hasn’t yet been played, leave the score boxes clear).
You may enter details for as many fixtures/results as you wish, but we recommend that the first time
you upload fixtures, you only do a handful (make sure you’re doing it correctly before uploading a
larger number).
Step 6: Once you have entered all of the details, save the file as “fixtureupload.csv”, exit your
spreadsheet package and return to the “Fixture Spreadsheet Upload” page of Full-Time.
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Step 7: Using the “Browse” option at the bottom of the screen, select the “fixtureupload.csv” file you
have just edited.
Step 8: Before you upload the data, you need to decide whether to have Full-Time automatically
approve any fixtures with results, and whether to ignore duplicate fixtures.
To approve any fixtures with results, tick the “automatically approve” results box (if a fixture does not
have a result, this is ignored).
To ignore duplicate fixtures (i.e. if a fixture has already been registered on Full-Time, it won’t be
uploaded again) then tick the “ignore duplicate fixtures” box.
Note: if in doubt, we recommend you tick both boxes.
Step 9: Once you are ready to upload the file, click on “Upload”.
Step 10: Once the Upload has successfully been completed, Full-Time will report the number of
fixtures uploaded.
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2.3 How to… Remove (Expunge) a Team
You may need to remove a team from a division (and expunge their record).
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Remove Team”.
Step 3: Within the “Remove Team” make sure you have selected the right season and division, and
then select the team you wish to remove.
Full-Time will offer options to delete all fixtures (including any games already played) and also to
delete only those fixtures not yet played. Normally you would expect to want to delete all fixtures,
including those already been played.
Once you have selected your options, click on “Remove”.
The team and its record within the division is removed. Note that the team is not deleted, its records
are still held within Full-Time, but it is no longer within the division selected.
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2.4 How to… Run the Fixture Conflict Checker
The Fixture Conflict Checker is used to check for a variety of problems that might arise with fixtures.
When you run the Conflict Checker Full-Time will flag any potential issues to you, and you can then
decide whether they need to be addressed, and how to correct them.
Step 1: From “Admin Home”, click on “Fixture Wizard”.
Step 2: Click on “Conflict Checker”.
Step 3: The Conflict Checker allows you to select a particular season and division.
There are a wide variety of potential conflicts you can check for. Note that you may not necessarily
want or need to correct them – Full-Time simply shows you possible conflicts, and leaves you to
decide what action (if any) you need to take. Before you decide which conflicts to select, we suggest
you read the online “Help” notes, which can be found by clicking on the relevant “Help” links.
Step 4: Once you have ticked the boxes for the conflicts you want to check, click on “Show Conflicts”.
Step 5: Full-Time will report back all possible conflicts, with options for each one to “Edit” the fixture,
“Delete” the fixture, or find out more details via the “Resolve Conflict” option.
Note: When you have made one change to a fixture, we recommend you re-run the Conflict Checker.
It is not uncommon that making one change will remove more than one conflict (e.g. if two teams are
scheduled to play twice on the same date, each team will be shown to have a separate conflict, but
changing one fixture will probably resolve both conflicts).
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3.0 Advanced Fixture Scheduler
3.1 How to… Prepare the Advanced Fixture Scheduler
Introduction
The Advanced Fixture Scheduler is a lot more sophisticated than the other scheduling options offered
by Full-Time, but also requires longer to set up, as more information needs to be input. It allows for
venue sharing between divisions, and also allows for individual calendars to be set up for divisions,
teams and venues.
The Advanced Fixture Scheduler should be used closely with the Conflict Checker. If the information
you provide does not allow Full-Time to produce a full fixture list, then any conflicts can be resolved
using the Conflict Checker. The advanced scheduler accommodates venue sharing between divisions.
When you first start using the Advanced Fixture Scheduler, we recommend you provide limited data to
Full-Time. The Advanced Fixture Scheduler remembers the calendars and restrictions you set, so you
can re-run it and build on these as you become more familiar with it.
Calendars
Calendars are the key to the Advanced Fixture Scheduler. These determine when and where fixtures
should/could/cannot take place. The Advanced Fixture Scheduler uses five different calendars, and
each calendar starts with the default settings set according to one of the calendars before it, but you
can make further amendments to the individual calendar to suit your requirements.
The five calendars used, along with the default settings when they are created are as follows:League Calendar
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No default, this is the first calendar created.
Division Calendar
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Initially set to be identical to the League Calendar
Team Calendar
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Initially set to be identical to the appropriate Division Calendar
Venue Calendar
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Initially set to be identical to the League Calendar
Pitch Calendar
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Initially set to be identical to the appropriate Venue Calendar
Timeslots
The second key element of the Advanced Fixture Scheduler is the “timeslot” – periods of time (or
dates) when fixtures can or cannot take place. There are three types of timeslot you will be defining:Preferred Timeslot
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Times/dates on which (in an ideal world) fixtures will be arranged.
Available Timeslot
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Times/dates on which fixtures can be arranged if necessary, when the
“ideal world” situation cannot be accommodated.
Closed Timeslot
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Times/dates on which fixtures cannot take place.
Before You Run the Advanced Fixture Scheduler
Before you start to run the Advanced Fixture Scheduler, check you have done the following:
All venues (grounds) within your league should have been registered (see How to… Create or
Add Details to a Venue).

All pitches at each venue should have been registered and labeled correctly (see How to…
Add/Remove/Rename a Pitch at a Venue).

Set-up the new season for which you wish to run the Advanced Fixture Scheduler (see
“Setting Up a New Season”).

Set-up the divisions for the new season (see “Setting Up a New Season”).
You may also decide that whilst you are experimenting with the Advanced Fixture Scheduler, you may
wish to hide the season from public view (see How to… Hide or Update a Season) or hide the fixtures
from public view (see How to… Hide Fixtures on your Website).
If you do decide to hide a season or fixtures, remember to un-hide them once you have finished.
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3.2 How to… Start the Advanced Fixture Scheduler
Important Note: When you run the Advanced Fixture Scheduler, any existing fixtures for the season
chosen are deleted, so make sure you have selected the right season before running it.
Step 1: From “Admin Home”, click on “Fixture Wizard”.
Step 2: Click on “Advanced Scheduler”.
Step 3: To run the “Advanced Scheduler”, click on “Start”.
Note: If you wish to skip some of the steps (e.g. because you’ve already set those parameters, then
you can jump to the section needed by using the links on the right of the screen).
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3.3 How to… Set the Divisional Settings
Step 1: For each division in your league, you need to give Full-Time some basic settings. These are
as follows:
Total Match Minutes - the amount of time required for each fixture (e.g. if games are 45
minutes each way, you might wish to assign 120 minutes. If necessary, and the pitch is
available for more than 240 minutes, Full-Time could arrange two fixtures for the same pitch
on the same day).

Season Start Date – the date on which the division will begin playing fixtures (this might vary
from one division to another).

Number of Times Teams Meet – normally two (home and away), but your league might be
different.

Number of Matches Teams Can Play in a Day – normally one, but might be higher (e.g. for
5-a-side leagues)
If you need to change any of these settings, click on the “Edit” button for the division concerned.
Finally, you need to decide which divisions’ schedules you wish to produce. Tick the “check to
schedule this division” box for each division required (usually this will be all divisions).
When you have made any changes, click on “update”.
Step 2: Once you have changed any settings necessary, and selected the divisions for which you
want to produce schedules, click on “Next Step”.
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3.4 How to… Setup your Venues
Full-Time will now list all of the venues you have set up for each team whose fixtures are to be
scheduled. You need to make sure that you have the correct number of pitches set at each venue,
and also that each team has been set to use each venue available to it.
Step 1: If you need to add a new venue, click on “Create Venue”. If you need to edit details of an
existing venue, click on “Edit” for the venue concerned.
Step 2: Once you have confirmed all your venues are correct, click on “Next Step”.
Step 3: The “Venue Team Structure” page lists each team, and the venues which are currently set as
being available for it. If you need to add a venue for a club, select the Division and the Team using the
dropdown menus.
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Step 4: To add a new venue to a Team, select the Venue and the Pitch (some venues may have more
than one pitch, and you may wish to select a particular pitch, or select “All”).
In addition, you should set a “Priority” for the new Venue. Full-Time will always try and schedule
fixtures at a team’s Priority 1 pitch, then Priority 2, etc.
Once you have selected the new venue details, click on “Add New”.
The venue will be added to the list for the team chosen.
Step 5: Repeat this process for all teams concerned, until you have set all of the appropriate venues
for each team. It is important to make sure this is as accurate as possible – the quality of the schedule
that Full-Time produces depends on you giving it the right information about pitches.
Once you have finished, click on “Next Step”.
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3.5 How to… Set Predefined Fixtures
Although the Advanced Fixture Scheduler is designed to produce your fixture schedule for you, it may
be that you wish to set a handful of fixtures on particular dates. Full-Time allows you to set “predefined” fixtures, and it will then arrange the other fixtures accordingly.
Pre-defined fixtures are optional. The fewer you set, the more flexibility you will give Full-Time in
setting your schedule, and you may not have any at all.
Step 1: For each division, set any predefined fixtures by selecting the home team, away team, the
date and time of the fixture, and the venue (including the pitch, if appropriate).
Note: You must make sure any pre-defined fixtures fall within the season start and end dates.
Once you have selected the fixture details, click on “Create”.
Step 2: Full-Time will add the fixture to your list of pre-defined fixtures at the bottom of the page.
Step 3: Once you have finished adding all of your pre-defined fixtures (if there are any), then click on
“Next Step”.
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3.6 How to… Set Midweek/Weekend Schedule Constraints
If your league has a mixture of midweek and weekend fixtures, it might be that you wish to specify that
certain fixtures cannot be played on one or the other (e.g. most common would be that two sides a
long distance apart should not play on a midweek evening).
These schedule constraints are optional. The fewer you set, the more flexibility you will give Full-Time
in setting your schedule, and you may not have any at all.
Step 1: On the Schedule Constraints page, select the Division, the two clubs concerned, and whether
you wish to prevent them playing mid-week or at the weekend.
Once you have made your selection, click on “Add constraint”.
Step 2: Full-Time will add the constraint to your list of constrained fixtures at the bottom of the page.
Step 3: Once you have finished adding all of your fixture constraints (if there are any), then click on
“Next Step”.
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3.7 How to… Set Your League Calendar
The first Calendar which must be set up is your League Calendar. The dates and times you set here
will apply for all divisions being included within the Advanced Fixture Scheduler, though you can
override them in later steps.
Important Note: the main calendar pages have two boxes – the first is used to create “Preferred
Timeslots” (dates/times when you prefer fixtures to be played), the second is used to create “Available
Timeslots” (reserve dates/times when fixtures can be played if necessary).
Step 1: Within the “Preferred Timeslots” box (starts with “Create a new date time”) select the regular
kickoff time (a specific time is required), and the day on which fixtures will be played. Full-Time will
automatically select dates that fall within the beginning and end dates of your season, but you can
vary these with the “Date range adjustments” if required.
Once you have selected a regular day/time, click on “Add New”.
Step 2: The “Preferred Timeslot” is added to your list of “Repeating Dates and Times” which are
shown at the bottom of the page.
If you wish to add any further “Preferred Timeslots” (e.g. a 5-a-side league might play every Monday
and Thursday, or perhaps Monday at 7pm, and again at 9pm) you may do so.
Step 3: Once you have created your Preferred Timeslots, you should create any “Available Timeslots”
(note that these require time ranges, not specific times). These are second choice timeslots - FullTime will only use them if it cannot arrange all fixtures within your Preferred Timeslots.
Examples: a league might use end of season midweek fixtures, or arrange some games three hours
earlier so that a pitch might be used twice in one day.
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Step 4: Once you have selected the date/time range required, click on “Add New”.
Step 5: The “Available Timeslot” is added to your list of “Repeating Dates and Times” which are
shown at the bottom of the page.
If you wish to add any further “Available Timeslots”.
Step 6: Once you have finished adding your Repeating Dates and Times (Preferred and Available)
click on “Next Step” to take you to the “Closed Dates” page.
Step 7: The Closed Dates and Times page allows you to specify dates and/or times when fixtures
cannot be played (e.g. over Christmas and New Year, etc).
Select the dates and times (if you leave the times blank, then the whole day is assumed to be closed)
required, and click on “Add New”.
Step 8: The Closed Dates are added to your “Non Repeating Dates and Times” which are shown at
the bottom of the page.
Step 9: Once you have finished adding your Not Repeating Dates and Times (Closed Dates) click on
“Next Step” to take you to the “Specific Match Dates” page.
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Step 10: The Specific Match Dates page allows you to create “Preferred” and “Available” dates/times
on which fixtures can be played, outside of your regular match dates (e.g. in professional football,
Boxing Day, 26th December – or perhaps end of season date ranges when midweek games could be
played during daylight evening hours).
Note that there are two separate boxes, the top box for “Preferred Timeslots” (with specific kickoff
times) and the second box for “Available Timeslots” (with available dates/times).
Step 11: The “Preferred” and/or “Available” Specific Match Dates are added to your “Non Repeating
Dates and Times” at the bottom of the page.
Step 12: Once you have finished adding any Specific Match Dates, click on “Next Step”.
This completes the creation of the “League Calendar” and will take you to the pages where you can
set the various “Division Calendars”.
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3.8 How to… Set Your Division Calendars
Once you have completed your League Calendar, you have the option of setting individual calendars
for each of your divisions. Initially the Division Calendars are identical to the League Calendar, so you
should only adjust a Division Calendar if it will be different from the League Calendar (e.g. if a
particular Division starts later than the rest of the league, or the teams in the division will be involved in
Cup games a particular week).
To select a particular division, use the drop-down menu at the top of the page.
Steps 1-6: The Repeating Match Times are shown at the bottom of the first page (remember initially
they’ll be identical to your League Calendar). To adjust any of these for the division selected, you
follow a procedure identical to steps 1-5 of How to… Set Your League Calendar.
Once you have finished adjusting any Repeating Match Times for each division required, click on
“Next Step” to take you to the “Closed Dates and Times” page.
Steps 7-9: The Closed Dates and Times are shown at the bottom of the page (remember initially
they’ll be identical to your League Calendar).
To select a different division, use the drop-down menu at the top of the page.
To adjust any of these for the division selected, you follow a procedure identical to steps 7-8 of How
to… Set Your League Calendar.
Once you have finished adjusting any Closed Dates and Times for each division required, click on
“Next Step” to take you to the “Specific Match Dates” page.
Steps 10-12: The Specific Match Dates are shown at the bottom of the page (remember initially they’ll
be identical to your League Calendar).
To select a different division, use the drop-down menu at the top of the page.
To adjust any of these for the division selected, you follow a procedure identical to steps 10-11 of How
to… Set Your League Calendar.
Once you have finished adjusting any Specific Match Dates for each division required, click on “Next
Step”. This completes the creation of the “Division Calendars” and takes you to the “Team Calendars”.
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3.9 How to… Set Your Team Calendars
Once you have completed your Division Calendars, you have the option of setting individual calendars
for each of your teams. Initially the Team Calendars are identical to the Division Calendar for the
team selected, so you should only adjust a Team Calendar if it will be different from the Division
Calendar (e.g. if a particular Team has been granted a week off).
To select a particular division or team, use the drop-down menus at the top of the page.
Steps 1-6: The Repeating Match Times are shown at the bottom of the first page (remember initially
they’ll be identical to the appropriate Division Calendar). To adjust any of these for the team selected,
you follow a procedure identical to steps 1-5 of How to… Set Your League Calendar.
Once you have finished adjusting any Repeating Match Times for each team required, click on “Next
Step” to take you to the “Closed Dates and Times” page.
Steps 7-9: The Closed Dates and Times are shown at the bottom of the page (remember initially
they’ll be identical to the appropriate Division Calendar).
To select a different team or division, use the drop-down menus at the top of the page.
To adjust any of these for the team selected, you follow a procedure identical to steps 7-8 of How to…
Set Your League Calendar.
Once you have finished adjusting any Closed Dates and Times for each team required, click on “Next
Step” to take you to the “Specific Match Dates” page.
Steps 10-12: The Specific Match Dates are shown at the bottom of the page (remember initially they’ll
be identical to the appropriate Division Calendar).
To select a different team or division, use the drop-down menus at the top of the page.
To adjust any of these for the team selected, you follow a procedure identical to steps 10-11 of How
to… Set Your League Calendar.
Once you have finished adjusting any Specific Match Dates for each team required, click on “Next
Step”. This completes the creation of the “Team Calendars” and takes you to the “Venue Calendars”.
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3.10 How to… Set Your Venue Calendars
Once you have completed your Team Calendars, you now have the option of setting individual
calendars for each of your venues. Initially the Venue Calendars are identical to the League
Calendar, so you should only adjust a Venue Calendar if it will be different from the League Calendar
(e.g. if a particular ground is not available for a number of weeks).
To select a particular venue, use the drop-down menu at the top of the page.
Steps 1-6: The Repeating Match Times are shown at the bottom of the first page (remember initially
they’ll be identical to the League Calendar). To adjust any of these for the venue selected, you follow a
procedure identical to steps 1-5 of How to… Set Your League Calendar.
Once you have finished adjusting any Repeating Match Times for each venue required, click on “Next
Step” to take you to the “Closed Dates and Times” page.
Steps 7-9: The Closed Dates and Times are shown at the bottom of the page (remember initially
they’ll be identical to the League Calendar).
To select a different venue, use the drop-down menu at the top of the page.
To adjust any of these for the team selected, you follow a procedure identical to steps 7-8 of How to…
Set Your League Calendar.
Once you have finished adjusting any Closed Dates and Times for each team required, click on “Next
Step” to take you to the “Specific Match Dates” page.
Steps 10-12: The Specific Match Dates are shown at the bottom of the page (remember initially they’ll
be identical to the League Calendar).
To select a different venue, use the drop-down menu at the top of the page.
To adjust any of these for the venue selected, you follow a procedure identical to steps 10-11 of How
to… Set Your League Calendar.
Once you have finished adjusting any Specific Match Dates for each team required, click on “Next
Step”. This completes the creation of the “Venue Calendars” and takes you to the “Pitch Calendars”.
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3.11 How to… Set Your Pitch Calendars
Once you have completed your Venue Calendars, you now have the option of setting individual
calendars for each of your pitches. Initially the Pitch Calendars are identical to the Venue Calendar
for the pitch selected, so you should only adjust a Pitch Calendar if it will be different from the Venue
Calendar (e.g. if a particular pitch is not available for a number of weeks).
To select a particular venue or pitch, use the drop-down menus at the top of the page.
Steps 1-6: The Repeating Match Times are shown at the bottom of the first page (remember initially
they’ll be identical to the appropriate Venue Calendar). To adjust any of these for the team selected,
you follow a procedure identical to steps 1-5 of How to… Set Your League Calendar.
Once you have finished adjusting any Repeating Match Times for each pitch required, click on “Next
Step” to take you to the “Closed Dates and Times” page.
Steps 7-9: The Closed Dates and Times are shown at the bottom of the page (remember initially
they’ll be identical to the appropriate Venue Calendar).
To select a different venue or pitch, use the drop-down menus at the top of the page.
To adjust any of these for the pitch selected, you follow a procedure identical to steps 7-8 of How to…
Set Your League Calendar.
Once you have finished adjusting any Closed Dates and Times for each pitch required, click on “Next
Step” to take you to the “Specific Match Dates” page.
Steps 10-12: The Specific Match Dates are shown at the bottom of the page (remember initially they’ll
be identical to the appropriate Venue Calendar).
To select a different venue or pitch, use the drop-down menus at the top of the page.
To adjust any of these for the pitch selected, you follow a procedure identical to steps 10-11 of How
to… Set Your League Calendar.
Once you have finished adjusting any Specific Match Dates for each pitch required, click on “Next
Step”. This completes the creation of the “Pitch Calendars” and takes you to the page where you’ll be
able to check all of your settings and create your schedule.
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3.12 How to… Check Details and Create Your Schedule
Once you have completed your Calendars, Full-Time is now ready to create your Schedule. The
“Schedule Summary” page lists the season, divisions, calendar dates selected. If you need to make
any adjustments, do so before you run the schedule.
Step 1: When you are ready to create the schedule, you need to select one of three options:Only Preferred Dates
and Times
-
Fixtures will only be arranged on “Preferred Match Dates and Times”.
“Available Times/Dates” will be ignored.
Same Day
-
Fixtures will be arranged on “Preferred Match Dates and Times” where
possible but “Available Times/Dates” will be used if necessary.
Any Time
-
Fixtures will be arranged on “Preferred Match Dates and Times” or
“Available Times/Dates”, but if necessary Full-Time will arrange fixtures
outside of the Available Times/Dates.
Step 2: Once you have chosen your option, click on “Submit” at the bottom of the page. Full-Time will
attempt to create your schedule.
Step 3: Once the Scheduling Wizard is running, Full-Time will lock you out of it until it has finished
running the schedule. If you need to interrupt it click on “click here to cancel”.
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Step 4: The Advanced Scheduler will normally take 5-30 minutes to run. Once Full-Time has finished
running the Advanced Scheduler, a “High Priority” Contact Message will appear on “Admin Home”.
Step 5: Click on “Go” to read the contact message. This confirms the schedule has been completed.
Step 6: Using the various fixture wizard options, you can check the schedule arranged.
If you wish to adjust some of the parameters for your schedule, and re-run it, then you can use the
Mass Delete option (see How to… Mass Delete Fixtures) and run the Advanced Scheduler again.
Important Note: when you have finished running the Advanced Fixture Scheduler, we strongly
recommend you run the “Conflict Checker” (see How to… Run the Conflict Checker).
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4.0 More Player Registration
4.1 How to… Allow Team Administrators to Request Player Registration
Team Administrators can be allowed access to Full-Time enabling them to request player registration
for their own teams, reducing the administrative burden for League Administrators.
Requests by Team Administrators to register players must be confirmed by a League Administrator
before their registration is processed.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “League Options”.
Step 3: Within the “Player Registration” section tick the box marked “Do you want only people logged
in to be able to register players e.g. a team administrator”.
Step 4: Click on “Update”.
The “Register Players” option will now appear for Team Administrators under the Fixture Wizard.
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4.2 How to… Set Player Registration Criteria
If you allow Team Administrators or Players to request Player Registration Access, then Full-Time
allows you to specify what information they are asked to provide.
Requests by Team Administrators or Players themselves to register players must be confirmed by a
League Administrator before their registration is processed.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “League Options”.
Step 3: Within the “Player Registration” section tick the box marked “maintain your player registration
preferences”.
Step 4: Full-Time allows various registration details to be input. For each detail, you may specify
“Hide” (Full-Time does not ask them to provide this information), “Show” (Full-Time asks for this
information, but does not insist they provide it) and “Required” (Full-Time asks for this information, and
insists they provide it – the registration request will not proceed without it).
Players should not normally be assigned a username or password. We recommend that address and
date of birth should be “Required” fields, and middle initial, email address and phone should be
optional (though many leagues may wish some of these to be “Required”).
Once you have chosen your options click on “Update”.
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4.3 How to… Request Player Registration (Team Administrators)
This option is available if you have allowed Team Administrators to request Player Registration
Access (see How to… allow Team Administrators to Request Player Registration) and is available to
Team Administrators when they log in to Full-Time.
Requests by Team Administrators to register players must be confirmed by a League Administrator
before their registration is processed.
Step 1: From “Admin Home”, click on “People Wizard”.
Step 2: Click on “Register Players”.
Step 3: Full-Time will request various details. Boxes marked by a * must be completed (see How to…
Set Player Registration Criteria).
Note that there is a comment box at the bottom, which allows the Team Administrator to give any
additional information which may be of assistance to the League Administrator when he/she decides
whether to approve the registration.
Step 4: Once the details have been entered, click on “Create”.
The registration request is sent to the League Administrator.
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4.4 How to… Approve Player Registration
If you have chosen to allow Team Administrators and/or Players to request Player Registration, then
you will need to Approve these requests before players are registered.
Step 1: When you log on to Admin Home, if there are players awaiting Registration Approval, a “High
Priority” warning will appear on the right hand side. Click “Go” to take you to the “People Wizard” (or
use the usual “People Wizard” link).
Step 2: Click on the “Approve” link, which appears on the “People Wizard” when there are players
awaiting approval of their registration.
Step 3: Full-Time lists all players whose status is “Pending Approval”. Assuming you wish to approve
a player’s registration request click on “Approve”.
Step 4: Make sure that you wish to approve the player. To approve the registration click on “Approve”,
to decline the registration, click on “Decline”.
When you have approved a number of registrations we recommend you run the “Merge Duplicates”
routine (see How to… Merge Duplicate People) to ensure that you haven’t accidentally registered the
same player twice.
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4.5 How to… Allow Players to Request Player Registration
Players can be given access to Full-Time allowed them to request player registration for themselves,
reducing the administrative burden for League Administrators.
Requests by Players themselves to register players must be confirmed by a League Administrator
before their registration is processed.
We recommend that you give careful consideration before deciding to use this option.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “League Options”.
Step 3: Within the “Player Registration” section tick the box marked “Do you want players to register
themselves for this league? i.e. a link is shown from the public menu?”.
Step 4: Click on “Update”.
A “Player Registration” link is added to the main menu of your Full-Time website.
Players can click on this link to take them to a Player Registration page.
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4.6 How to… Set Age Restrictions for Players
In some divisions (usually in Youth Leagues) you may wish to restrict the ages of players who are
eligible to participate. You can do this when you set up the division, or later.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Divisions”.
Step 3: For the division required, click on “Edit”.
Step 4: Within the “Optional Fields” section of the “Update Division” page, enter the age restrictions
for the current season. Note that the restriction you set refers to the age of each player on the starting
date of the season.
Step 5: Once you have entered the dates, click “Update”.
The age restrictions for the division are now set.
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4.7 How to… Check for Ineligible Players (Date of Birth/Age Conflicts)
If you have set a particular division to have age restrictions for participation (see How To… Set Age
Restrictions), then Full-Time can be used to report any players registered for teams within that division
whose dates of birth fall outside the restricted dates.
Step 1: If you have any players with age conflicts (incorrect dates of birth) then a “High Priority” link
will appear on the right hand side of “Admin Home”. This link will not appear if the players dates of
birth have not been entered.
Step 2: From “Admin Home”, either click on “Go” or click on “People Wizard”.
Step 3: From “People Wizard” click on “Age Conflicts” (alternatively use the “Go” link above).
Step 4: On the “Age Conflicts” page, select the team required. Note the valid dates of birth are shown.
Step 5: Full-Time lists all players with ineligible birth dates, including those with no date entered.
If you need to edit the details of a player (e.g. to correct his/her date of birth) click on “Edit”.
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4.8 How to… Set Registration/Transfer Deadlines for Players
You may want to set a registration/transfer deadline (for some or all divisions), and after this deadline
has passed, clubs are no longer able to register players for the current season.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “League Options”.
Step 3: Within the “Ineligible Players” section, click on “view and set eligibility dates for your
divisions/competitions within the selected season”.
Step 4: For the division required, click on “Edit”.
Step 5: Enter the registration deadline, and click “Update”.
Step 6: Full-Time now displays the division along with its registration deadline.
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4.9 How to… Check for Ineligible Players (Registration Deadlines)
If your league has set a registration deadline for a division (see How To… Set Registration/Transfer
Deadlines for Players), you may check that players have not played after the deadline.
Note: this option only works if players are being registered on Full-Time using the Player Statistics
option (i.e. you are registering who played).
Step 1: From “Admin Home”, click on “People Wizard”.
Step 2: Click on “Ineligible Players”.
Step 3: Full-Time will list all players who have played whilst ineligible, showing the date on which they
were registered, the division concerned, the registration deadline and the date of the relevant fixture.
Step 4: If you wish to check the details of the fixture, click on the date and Full-Time will display the
fixture details, including the players involved. Note that details of ineligible players do not appear on
the public pages – these are restricted to those with access via logging into Full-Time.
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4.10 How to… Remove Ineligible Players from Statistic Entry
If a player is ineligible to play for a team because he has been registered after the league registration
deadline, then you can set Full-Time to prevent Player Statistics from being entered for the player.
Note: this option only works if players are being registered on Full-Time using the Player Statistics
option (i.e. you are registering who played).
Whether you want to use this option will probably depend on who is entering the player statistics (team
sheets) onto Full-Time.
League Administrator
-
If a league administrator is entering the team sheets from a copy
provided by clubs, then you want ineligible players to be removed – this
makes it quite clear to the League Administrator that they have played
someone ineligible.
Team Administrator
-
If team administrators are being given access to input the team sheets
directly, then you probably don’t want to enable it, as it’ll only alert them
that they’ve played an ineligible player (and if they’re unscrupulous,
they’ll put in a different name and hope you don’t notice). Allow them to
input the ineligible player, and Full-Time will flag this to you (see How
To… Check for Ineligible Players).
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “League Options”.
Step 3: Within the “Ineligible Players” section, tick the “Remove Ineligible players from Stat Entry
Page” option.
Step 4: Click on “Update”.
The player concerned will not appear on the squad list when entering Player Statistics. Also note that
within the fixture details on your Full-Time website his/her name will be shown as “ineligible”.
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4.11 How to… Cancel a Player’s Registration
If you are using Player Registration you may wish to set a “closed” date from which the player’s
registration is no longer active.
Step 1: From “Admin Home”, click on “People Wizard”.
Step 2: Click on “Transfer Players”.
Step 3: Select the season and team concerned – make sure the season and team are the same in the
“From Team” and “To Team” sections.
Step 4: Set the closing date for the player(s) registration within the “Active To” boxes and the initial
date of the player(s) registration within the “Active From” boxes (these dates should be shown lower
down on the screen alongside the players’ names).
Step 5: Tick the “Close” box for each player whose registration you wish to close.
Step 6: Once you have selected the players required, click on “Transfer”.
The screen will refresh, showing the closing dates in the “To” column.
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4.12 How to… Copy Registration from One Season to Another
If you are using Player Registration you may wish to transfer a set of registrations from one team to
another. This is most commonly used when a youth team moves up an age group between seasons or
when a team wishes to re-register players from one season to the next.
Step 1: From “Admin Home”, click on “People Wizard”.
Step 2: Click on “Transfer Players”.
Step 3: Select the season(s) and team(s) concerned (e.g. Arsenal Under 16’s in season 2008-09 to
become Arsenal Under 17’s in season 2009-10).
Step 4: Set the closing date for the old season within the “Active To” boxes and the start date of the
new season within the “Active From” boxes (Full-Time will normally select these by default, but make
sure before you proceed).
Step 5: Tick the “Transfer” box for each player whose registration you wish to copy.
Step 6: Once you have selected the players required, click on “Transfer”.
The players are transferred, closing their original registrations and opening them for the new team.
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4.13 How to… Check Player Transfers
Full-Time will allow you to list players who have transferred their registrations during a season.
Step 1: From “Admin Home”, click on “People Wizard”.
Step 2: Click on “Transfer Report”.
Step 3: The “Transfer Report” page allows you to select a range of dates. Any player whose
registration status changed within those dates is reported.
Select the date range required and click on “Refresh”.
All players whose registration status changed within those dates are reported. These include:
A player being signed

A player being released

A player transferring from one club to another
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4.14 How to… Add Player Details from a Spreadsheet
Full-Time will allow you to add (upload) player details from a spreadsheet.
Note: It’s important to use the spreadsheet template from this page, to ensure the player details are in
the correct order.
Step 1: From “Admin Home”, click on “People Wizard”.
Step 2: Click on “Spreadsheet Upload”.
Step 3: The “Spreadsheet Upload” page allows you to download (copy from Full-Time to your
computer) the correct format for the spreadsheet you will need to upload (copy back from your
Computer to Full-Time) to copy your player details.
Right Click on “Right click on this link” within “Step 1 – Download the Spreadsheet Template” and
select “Save Target As”. This will allow you to save a file called “playerupload.csv” to your computer
(we recommend you save it to the desktop).
Step 4: Minimise Full-Time (don’t close it or log out, just minimise it) as you now need to edit the file
you have just downloaded.
You should be able to edit it using your spreadsheet package (Microsoft Excel, etc) – open the file
(note it isn’t a .xls or .xlsx file, so you’ll need to select the “All Files” option).
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Step 5: For each player you wish to upload, you should enter his/her details.
Important Note: It is essential that you input the required information in the correct columns.
You do not need to fill in all columns, but they must be in the right order.
The information you may give is as follows (up to 22 different items):First Name (essential)
Middle Initial (optional)
Last Name (essential)
Date of Birth (optional, but we recommend you give it – format is DD/MM/YYYY – e.g. 25/12/1988).
Player Registration Number (optional – the league’s own registration number if appropriate).
Team Short Code (essential, the four letter short code which identifies which team he/she plays for.
Note that there is a link on the bottom of the “Spreadsheet Upload” page which reminds you of the
short codes you have set).
All Teams (optional - if you want the player concerned to be registered for all teams within the club,
then put an X in this box, otherwise leave it blank).
Active From (blank, or the date on which the player’s registration began or your default date – see
How To… Set Your Default Registration Dates)
Active To (blank, unless your league has a closing date for registration – see How To… Set Your
Default Registration Dates).
House No., House Name, Address Line 1, Address Line 2, Address Line 3, Town/City, County,
Postcode (optional – the address for the player).
Email Address (optional – email address)
Home Tel, Mob Tel, Work Tel (optional – home, mobile and work phone numbers).
FA Number (optional – but strongly recommended if you know it).
You may enter details for as many different players as you wish, but we recommend that the first time
you upload players, you only do a handful (make sure you’re doing it correctly before uploading a
larger number).
Step 6: Once you have entered all of the details, save the file as “playerupload.csv”, exit your
spreadsheet package and return to the “Spreadsheet Upload” page of Full-Time.
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Step 7: Using the “Browse” option at the bottom of the screen, select the “playerupload.csv” file you
have just edited.
Step 8: Before you upload the data, you need to decide whether to have Full-Time check for
duplicates prior to uploading (a duplicate pair are two players with the same first name, surname and
date of birth).
If you do, and it finds any player on your spreadsheet already registered on Full-Time, then the upload
will be rejected (presumably you’ll delete the player from your spreadsheet, and try the upload again).
If you do not, Full-Time will automatically upload the players, ignoring any possible duplicates.
To enable duplicate checking, tick the “Don’t upload if duplicates already exist”.
Step 9: Once you are ready to upload the file, click on “Upload”.
Step 10: If you have asked Full-Time to check for duplicates, and it finds any, then the screen will
refresh, telling you the upload has failed, and which duplicates it has found. You can then decide
whether to remove the duplicates (recommended) or turn off the duplicate checking.
Once the Upload has successfully been completed, Full-Time will report the number of players you
have successfully uploaded.
Important Recommendation: after you have uploaded a significant number of players, we
recommend you run the “Merge Duplicate People” routine to ensure that you haven’t accidentally
created some duplicate players (see How To… Merge Duplicate People).
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4.15 How to… Adjust Details so Players are eligible for All Teams
For most adult leagues, every player is eligible to play for each team a club runs (e.g. can play for the
first team or the reserves). The Club Role Adjuster is used to search for players who have been
registered to only one of the club’s teams, and updates their records so that the players are registered
for each team run by the club.
This will usually not be relevant for Youth clubs, where players generally cannot play for each team
within the club because they’re restricted to certain age groups.
Important Note: running this option applies for all teams in your league.
Step 1: From “Admin Home”, click on “People Wizard”.
Step 2: Click on “Club Role Adjuster”.
Step 3: The Club Role Adjuster shows all players who are registered to a team within a club, but not
to other teams (e.g. for the Reserves, but not the First Team). Click on the “Create Records” link.
Important Note: if the same player shows up on the list twice, then you have him/her on your system
as a duplicate, and you need to remove the duplicate player first using the “Merge People” (see How
To… Check and Merge Duplicate People) option.
The players concerned will automatically have their records updated so that they are registered for all
teams within their club.
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4.16 How to… List Suspensions and Check Violations
Full-Time allows you to list all suspensions, and will also report if any players have violated
suspensions (if they have had appearances logged whilst they should have been suspended).
Note: if you have elected to “Remove Suspended players from Stat Entry Pages” (see How To…
Allow Suspensions to be shown on Full-Time) then Full-Time will prevent these players from being
entered in the first place, so you will not be able to catch violations unless you notice clubs adding
inaccurate information on their Match Statistics.
Step 1: From “Admin Home”, click on “People Wizard”.
Step 2: Click on “Suspensions”.
Step 3: On the “Player Suspension” page, click on “List”.
Step 4: Select the division (“All” is an option), team (“All” is an option) and dates required. If you make
any changes, click on “Refresh”.
Full-Time lists all suspensions (past and present) within the Division/Team/Dates. If there are any
violations of suspensions, the date of the violation is shown, with a link.
Step 5: To look at the violation details, click on the date of the Violation.
The fixture details are displayed, including the statistics registered and the suspension details.
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5.0 More Player Statistics
5.1 How to… Register Team Sheets
Full-Time will allow League or Team Administrators to register team-sheets (and other match details)
using the Match Statistics option, assuming you have selected “Started” and “Bench” as statistic
options (see How to… Select Statistics to Record).
Step 1: From “Admin Home”, click on “Results/Stats” (this link is also on the Fixtures Wizard).
Step 2: click on “Results/Stats” to take you to the “Results Summary” page.
Step 3: select the Division whose results you wish to update (All Divisions is an option).
Step 4: select the date required by clicking on the appropriate “Results” link.
Step 5: click on the team whose stats you wish to enter.
Step 6: You need to have the “starter/bench view” version of the Team Sheet Wizard appear. If you
have the “Match Stats View”, then click on “Starter/Bench View”.
Note: this step may not be necessary. Depending on which view you last used, you may be taken
direct to the Starter/Bench View.
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Step 7: On the “Starter/Bench View” page, Full-Time will list all players registered to play for the team
selected on the date of the fixture. Tick the boxes for the players who started the game.
Step 8: once you have ticked all players required, click on “Process/Next”.
Step 9: A similar page will appear, showing all remaining players (it won’t include those who started
the game). Tick the boxes for the players who started the game on the bench.
Step 10: once you have ticked all players required, click on “Process/Next”.
Step 11: The Match Stats page will appear. To record substitutions, tick the box of the starting player
who came off the pitch, the box for the substitute who was brought on, and select the time (first half or
second half) when the substitution was made. Once you have selected these, click on “Create”.
Full-Time will register the substitution as a Match Statistic. You can repeat this for other substitutions.
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5.2 How to… Register Advanced Statistics (with Times)
The most simple way to register Match Statistics is to do so without recording the time of the incident,
and can be done using the Quick Stat Entry page (see How To… Register Basic Statistics). However,
you may also register Player Statistics with the time of the incident, using the “Team Sheet Wizard”.
This allows you to record more details of your game.
Step 1: From “Admin Home”, click on “Results/Stats” (this link is also on the Fixtures Wizard).
Step 2: click on “Results/Stats” to take you to the “Results Summary” page.
Step 3: select the Division whose results you wish to update (All Divisions is an option).
Step 4: select the date required by clicking on the appropriate “Results” link.
Step 5: click on the team whose stats you wish to enter.
Step 6: There are two pages for entering stats.
The “Team Sheet Wizard” allows you to enter times of incidents, but also has links to opposition team
stats (e.g. if you want to record own goals scored by your players), the “Starter/Bench View (for
recording team sheets – see How To… Record Team Sheets) and the “Quick Stat Entry” option (see
How To… Register Basic Statistics).
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Step 7: The stat entry page has four separate sections, a drop-down menu offering each player, plus
three separate sections – “Time Statistics”, “Factual Statistics” and “Value Statistics”:Time Statistics – incidents which occurred during a game (e.g. goals, substitutions, etc).
Factual Statistics – e.g. who was the team captain, who washed the kit that week!
Value Statistics – e.g. Performance Rating for the player concerned.
Step 8: To register a Time Statistic, select the player concerned, the time at which it occurred, and the
incident involved. You may also add a note if you wish. Once you have selected these, click “Create”.
Step 9: To register a Factual Statistic, select the player concerned, and the statistic required. You may
add a note if you wish. Once you have selected these, click “Create”.
Step 10: To register a Value Statistic, select the player concerned, the statistic required and the value
(from 1 to 10). You may add a note if you wish. Once you have selected these, click “Create”.
Step 11: In each case, Full-Time will log the statistic, and will display it at the bottom of the screen.
You may register as many statistics as you like. When you have finished, click “Finished Wizard”.
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5.3 How to… Assign Squad Numbers
If you use Player Statistics, you may assign teams’ squad numbers to the player records in Full-Time.
Step 1: From “Admin Home”, click on “People Wizard”.
Step 2: click on “Player Team Numbers”.
Step 3: The “Player Number” page allows you to select a division and/or team. When you change
either the division or team, the page will automatically refresh.
Step 4: The list of players registered to that team is shown, along with any registration dates. If you
wish to enter squad numbers you may do so.
Step 5: Once you have entered the squad numbers, click on “Update Player Team Numbers”.
Full-Time will store the Squad Numbers, and when you use the Quick Stat Entry pages (see How To…
Register Statistics) the numbers are shown.
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6.0 More Referees
6.1 How to… Allow Referee and/or Assistants Marks to be Entered
Full-Time allows League and Team Administrators to enter marks for referees and/or assistant
referees. These marks can (and should) be locked by League Administrators to prevent them being
updated by clubs at a later date.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: click on “League Options”.
Step 3: within the “Enable marks to be entered for match officials” section, click the tick box to “Enable
marks to be entered for match officials”.
If you wish to allow Assistant Referees to be marked separately, tick the box for “Assistant Referees”.
Step 4: click on “Update”.
In the “Results” section (accessed via “Results/Stats”) boxes will appear to allow the marks (from 0 to
100) for the match officials to be entered. League Administrators are allowed to enter marks for both
clubs, Team Administrators are only allowed to enter marks for their club.
Note: these boxes do not appear if a referee has not been appointed to the fixture (see How To…
Assign Referees to Fixtures).
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6.2 How to… Allocate Marks for Referees and/or Assistants
Full-Time allows League and Team Administrators to enter marks for referees and/or assistant
referees. These marks can (and should) be locked by League Administrators to prevent them being
updated by clubs at a later date.
Step 1: From “Admin Home”, click on “Results/Stats” (League Administrators will also have to select
“Results/Stats” from the Results menu and then select the relevant date).
Step 2: select the relevant match and enter the referee’s mark out of 100 (Team Administrators may
also enter the score and a note for League Administrators).
Step 3: click “Process”.
The marks are recorded within Full-Time (note they are not displayed publicly on your website).
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6.3 How to… Lock Marks assigned to Referees and Assistants
Full-Time allows League Administrators to lock marks assigned to match officials to prevent them
being updated by clubs at a later date.
Note: we would recommend that all marks are locked seven days after fixtures, to prevent teams from
changing marks (e.g., to avoid writing a report, or in reaction to a later fixture appointment involving
the same match official).
Step 1: From “Admin Home”, click on “Results/Stats”.
Step 2: click on “Results/Stats”.
Step 3: select the date concerned and click on “Results”.
Step 4: for the fixture(s) required tick the “Lock Ref Marks” box (note the “Lock/Unlock All Marks” box
can be used to lock/unlock marks for all games shown on the page).
Step 5: When you have finished locking marks, click on Update
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6.4 How to… Check Conflicts in Match Official Appointments
Full-Time will warn you if you’ve appointed the same Match Official to more than one fixture with a
“High Priority” warning box which appears on Admin Home.
Step 1: From “Admin Home”, click on “Referees” (or click on “Go” in the “Referee Conflicts” box).
Full-Time reports the number of conflicts. Two types of conflicts may be shown:Same Day: a match official has been appointed to two fixtures on the same day (this may well be
intentional, for example a referee doing one match in the morning and one in the afternoon).
Same Time: a match official has been appointed to two fixtures at the same time (Full-Time assumes
fixtures last for two hours) – normally you will wish to change these.
Step 2: click on “Ref Conflicts”.
Step 3: if you only wish to show conflicts where an official has been appointed to two fixtures at the
same time, tick the “More than once on fixtures starting same time” box and click “Change”.
Step 4: if you wish to change any appointments you may do so using the drop-down menus.
Step 5: When you have finished adjusting your appointments, click on “Update Referees”.
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6.5 How to… Check Marks for All Match Officials
Full-Time allows you to check the marks for all Match Officials within your league. You can select a
whole season, included previous seasons, or select more restricted dates (for example you might
which to select a particular set of promotion dates, covering dates from more than season).
Step 1: From “Admin Home”, click on “Referees”.
Step 2: click on “Marks Summary”.
Step 3: Full-Time displays the number of marks, total of marks and average marks for each official,
along with the overall average. Note that there are also options to select particular ranges of dates,
and also to include marks from previous seasons.
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6.6 How to… Check Marks for Individual Match Officials
Full-Time allows you to check the breakdown of marks for individual Match Officials within your
league. You can select a whole season, included previous seasons, or select more restricted dates
(for example you might which to select a particular set of promotion dates, covering dates from more
than season).
Step 1: From “Admin Home”, click on “Referees”.
Step 2: click on “View Officials’ Marks”.
Step 3: Select the required Match Official. Note that there are also options to select particular ranges
of dates, and also to include marks from previous seasons.
Step 4: Full-Time displays the number of marks, total of marks and average marks for the Match
Official chosen, along with the marks from each fixture with the selected date range.
Note that Full-Time also displays the result of each game. It is not unknown for this to affect the mark
that clubs award to referees!
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7.0 Copying to Spreadsheets
7.1 How to… Copy Fixtures to a Spreadsheet
Full-Time allows you to copy (download) fixture/result details to a spreadsheet.
Step 1: From “Admin Home”, click on “Downloads”.
Step 2: on the “Downloads” page, click on “Fixture Download”.
Step 3: The “Fixture Download” page allows you to filter the fixtures according to season/division/cup
competition/club/team and also specific dates. You may also include referee appointments.
Step 4: once you have selected your options, click on “Create Download”.
Step 5: A box appears with a “Download the file” link. Right Click on “Download this file” and select
“Save Target As”. This will allow you to save an Excel (.xls) or .csv file to your computer.
You should be able to edit the file using your spreadsheet package (Microsoft Excel, etc).
The file concerned has columns for the fixture ID (an identifier used by Full-Time), Season, Division,
Competition (if it’s a Cup game), Home Team, Away Team, Date, Day, Kickoff Time, Venue, Pitch
Number, Home Score, Away Score, Fixture Status, and whether the result has been Approved.
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7.2 How to… Copy Referees and Marks to a Spreadsheet
Full-Time allows you to copy (download) details of referee appointments and marks to a spreadsheet.
Step 1: From “Admin Home”, click on “Downloads”.
Step 2: on the “Downloads” page, click on “Referee Download”.
Step 3: The “Referee Download” page allows you to filter referee appointments according to season
and also specific dates.
Step 4: once you have selected your options, click on “Create Download”.
Step 5: A box appears with a “Download the file” link. Right Click on “Download this file” and select
“Save Target As”. This will allow you to save an Excel (.xls) or .csv file to your computer.
You should be able to edit the file using your spreadsheet package (Microsoft Excel, etc).
The file concerned has columns for the fixture ID (an identifier used by Full-Time), Season, Division,
Competition (if it’s a Cup game), Home Team, Away Team, Date, Referee, Home Mark, Away Mark,
Home Score and Away Score.
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7.3 How to… Copy People to a Spreadsheet
Full-Time allows you to copy (download) details of people to a spreadsheet.
Step 1: From “Admin Home”, click on “Downloads”.
Step 2: on the “Downloads” page, click on “Person Download”.
Step 3: The “Person Download” page allows you to filter people according to season, division, club,
team, role, registration status and also by specific dates.
Step 4: once you have selected your options, click on “Create Download”.
Step 5: A box appears with a “Download the file” link. Right Click on “Download this file” and select
“Save Target As”. This will allow you to save an Excel (.xls) or .csv file to your computer.
You should be able to edit the file using your spreadsheet package (Microsoft Excel, etc).
The file concerned has columns for the Person ID (an identifier used by Full-Time), Role, Teams,
Active From and To dates, User Name, Last Name, First Name, Email Address, Work, Home and
Mobile Telephone Numbers, Status, Date of Birth, Address and League Registration Number.
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7.4 How to… Copy Statistics to a Spreadsheet
Full-Time allows you to copy (download) player statistics to a spreadsheet.
Step 1: From “Admin Home”, click on “Downloads”.
Step 2: on the “Downloads” page, click on “Statistic Download”.
Step 3: The “Statistic Download” page allows you to filter people according to season, division (“all” is
an option), and also by specific dates.
Step 4: once you have selected your options, click on “Create Download”.
Step 5: A box appears with a “Download the file” link. Right Click on “Download this file” and select
“Save Target As”. This will allow you to save an Excel (.xls) or .csv file to your computer.
You should be able to edit the file using your spreadsheet package (Microsoft Excel, etc).
The file concerned lists each statistic you have chosen to record in order, and has columns for the
Position (i.e. ranking within that statistic), Statistic Type, Last Name, First Name, Team, Total of the
Statistic plus the number separated into League and Cup Games.
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7.5 How to… Copy League Tables to a Spreadsheet
Full-Time allows you to copy (download) league tables to a spreadsheet.
Step 1: From “Admin Home”, click on “Downloads”.
Step 2: on the “Downloads” page, click on “Table Download”.
Step 3: The “Table Download” page allows you to select the required season.
Step 4: once you have selected the required season, click on “Create Download”.
Step 5: A box appears with a “Download the file” link. Right Click on “Download this file” and select
“Save Target As”. This will allow you to save an Excel (.xls) or .csv file to your computer.
You should be able to edit the file using your spreadsheet package (Microsoft Excel, etc).
The file concerned lists each division in order, and has columns for the Position (i.e. ranking within that
division), Team, Position, Home Record (wins, draws, losses, goals scored, goals against), Away
Record (same five statistics), Overall Record (same five statistics), Goal Difference and Points.
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8.0
Access Options
8.1 How to… Find the URL (web-address) of the League Home Page
You may wish to look up the URL (web-address - URL is the technical term, standing for Uniform
Resource Locator) of the home page of your website, perhaps to pass on to others, or to bookmark
the home page of your website.
Step 1: From “Admin Home”, click on “Access Options”.
Step 2: The “Direct Link” section of the page shows the direct URL for your league home page.
8.2 How to… Find the URL (web-address) of a Division Home Page
You may wish to look up the URL (web-address - URL is the technical term, standing for Uniform
Resource Locator) of the home page of a particular division on your website, perhaps to pass on to
others, or to bookmark so that you can go straight to the division you want.
Step 1: From “Admin Home”, click on “Access Options”.
Step 2: The “Division Links” section of the page shows the direct URL for each division’s home page.
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8.3 How to… Display Fixtures, Results and Tables on other Websites
Important Note: this section is only likely to be meaningful for those with some knowledge of website
programming, HTML and Java-script coding.
Full-Time offers the facility to create Java script for your tables, fixtures or results. Users can copy and
paste it into their own HTML code, allowing them to be displayed directly within other websites.
This option does not require users to have log-in status to Full-Time. It can also be accessed by
anyone via the “Feeds” link on your Full-Time website.
Note: There is no limit on the number of times you can generate this code, so feel free to experiment
with the different colours and schemes. Once you have created a set of live code you must use it
within 30 days, otherwise Full-Time will delete it and you’ll need to recreate it again.
If you use the live code, then it will not be deleted.
Step 1: From “Admin Home”, click on “Access Options”.
Step 2: Within the “Access Options” page, click on “Code Snippets”.
Step 3: The Code Snippets page will offer you a choice of creating code to display a League Table,
Recent Results or Upcoming Fixtures (Results and Fixtures also give options to display 7, 14, 21 or 28
days, and to hide venues from being displayed). Choose the option required and click on “Select”.
Step 4: The “Create Code Snippets” page allows you to select a variety of “Looks and Feels” (colour
schemes), a particular season and division. Once you have chosen your selection, click on “Create”.
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Step 5: Full-Time will display the Java-script code required, as well as an example of how it will
appear once it is published. If you wish to try a different colour scheme, just click on the “Back” button
at the bottom of the page.
Once you are happy with the scheme chosen, the Java-script created can be copied into the source
code of your existing website, and the tables/fixtures/results from Full-Time will be displayed within
that website.
Note: the code generated will always produce an insert with a fixed width of 350 pixels.
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9.0 Email Options
9.1 How to… Request People Accept Emails from Full-Time
Full-Time offers the facility to send emails to groups of people (league administrators, team
administrators, referees), either manually (i.e. when a league administrator chooses to send one) or
automatically (e.g. when fixtures are generated).
However, before people can receive these emails, a League Administrator has to set Full-Time to
send them a request, so that they can confirm that they wish to receive emails from Full-Time (they
can decline if they wish, though they may therefore miss out on important information).
Note: if People decline to receive emails from Full-Time, or fail to respond to the request, Full-Time
will report this back to you.
Step 1: From “Admin Home”, click on “Email Wizard”.
Step 2: Within the “Email Wizard”, click on “Address Notification”.
Step 3: The Email Address Verification page displays all People with email addresses who you have
logged on Full-Time. There are three categories you can display using the drop-down menu:Unverified
Verified
Block Emails -
People who have not yet had verification requested, or who have not replied.
People who have confirmed that they do wish to receive emails from Full-Time.
People who have confirmed that they do not wish to receive emails (i.e. blocked).
Step 4: select the “Unverified” option. Note that the “request count” column displays the number of
times you have previously requested verification from each person (e.g. if someone is continually
failing to respond to a request, it may indicate an incorrect email address).
For each person from whom you wish to request verification, tick the “Make Request” box (note the
“tick all” option).
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Step 5: Once you have selected everyone required, click on “Send Requests”.
Step 6: Full-Time will send an email to each person selected. You may wish to warn them that this
email will be arriving, so they are looking out for it (and making sure they don’t lose it within a spam
filter!).
The email they receive will be similar to that below, giving them a YES option (they wish to receive
further emails from Full-Time) or a NO option (they do not wish to receive further emails from FullTime). They click on the hyperlink (blue text) for the option they require.
Hopefully (!) they will choose the YES option.
Once they have made their selection, Full-Time will confirm the address has been verified.
Step 7: within Full-Time, if you select the “Verified” grouping, then the person’s details and email
address should now appear there.
Note: if someone decides to choose the “Block” option you can always re-request verification at a later
date. Equally, they can also decide to “Block” emails from Full-Time at a later date, as there is an
option on all emails sent to them by Full-Time. Any of these changes are tracked by Full-Time.
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9.2 How to… Send Out Group Emails
Full-Time allows you to send out emails to groups of People you have registered.
Step 1: From “Admin Home”, click on “Email Wizard”.
Step 2: From “Email Wizard”, click on “Email Groups”.
Step 3: On the “Email Groups – Select Group” page, select whether you wish to send an email to all
League Administrators, All Team Administrators (i.e. to all clubs), Everyone in a Team (Team
Administrators and Players) or All Referees. Once you have chosen, click on “Next Step”.
Step 4: The “Write Email for Groups” enables you to write your message, including a subject.
The page also lists everyone who will receive it, and also reports those who have not yet verified their
email address (see How to… Request People Accept Emails from Full-Time) and those who do not
have email addresses registered on Full-Time.
Step 5: Once you have written the message, click on “Next Step”.
Step 6: The “Email Groups Confirmation” screen shows the list of people who will receive the
message (everyone is blind copied in, so their email addresses are not shown to everyone else).
Once you are ready to send the message, click on “Send Email”.
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9.3 How to… Send Fixture/Referee Appointment Notifications
Full-Time offers the facility to send automated emails to people when you either change a fixture
(creating it, moving kick-off time, etc) or change a refereeing appointment for a fixture in which they
are involved. These may be sent out to any group of people (League Administrators, Team
Administrators, Referees, Players).
Example:- if you create a fixture, along with a refereeing appointment, you can set Full-Time to send a
notification email out to all League Administrators, the Team Administrators and Players for the two
sides involved, and the Referee appointed to the game. Note that all those you wish to receive emails
must have already verified that they wish to receive emails from Full-Time (see How To… Request
People Accept Emails from Full-Time).
Note: when you make a change which will set-up an automated email, Full-Time does not send it out
immediately, but waits for an hour, and if there is more than one fixture involved for a particular
recipient, each will be included in one single email. There is an option for you to “interrupt” these
notifications if you wish (see How To… Cancel an Automated Fixture Notification).
Step 1: From “Admin Home”, click on “Email Wizard”.
Step 2: Within the “Email Wizard”, click on “Notifications”.
Step 3: Within the “Email Notification Status”, make sure the current season is enabled for notification.
Step 4: Select the roles for which you wish Notification emails to be sent out and click “Update”.
Example Below: changes of fixtures are sent out to League Fixture Secretaries, League
Administrators, Referees’ Secretaries and Team Administrators. Refereeing appointments are sent out
to the same group of people, plus the referee(s) involved.
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9.4 How to… Cancel an Automated Fixture Notification
If you have elected to use the automated “Fixture Notification” option, then once you make a change
to any fixture (or referee appointment), a “List Notifications” option link appears on your “Admin
Home”. If you wish to cancel this notification email, you may do so.
Step 1: From “Admin Home”, click on “List Notifications”.
Step 2: The “List Email Notification Details” page shows you when the notification will be sent out, and
offers three options:Notification Roles - a link to the page where you decide who to send notifications to (see How To…
Send out Fixture/Referee Appointment Notifications)
Clear/Don’t Send - cancel this notification email
Send Now
- send out this notification email immediately (don’t wait for an hour to pass whilst
Full-Time waits to see if you have other changes to add).
To cancel the notification email, click on “Clear/Don’t Send”.
Once you have chosen your option, Full-Time returns you to Admin Home (and if you’ve sent or
cancelled the notification email, note that the List Notification option has vanished).
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9.5 How to… Request Subscription to League News
Full-Time offers the facility for anyone to request subscription to any League News items which you
may send out.
Note: this option does not give people access to “automated” news items, nor every email you send
out. However, if you wish to run a periodic (regular, or irregular) “what’s happening in our league”
email bulletin then this can be sent to all subscribers who have registered for news.
Step 1: From the main menu of your Full-Time website, click on “Email Subscription”.
Step 2: On the “Subscription” page, enter your name and email address. Click on “subscribe”.
Any news items the league sends out to subscribers will include this email address.
9.6 How to… Cancel Subscription to League News
If someone has subscribed to League News, they may cancel this subscription, directly through FullTime. Alternatively, when they next receive an email from Full-Time, there is an option to cancel their
subscription within the email.
Step 1: From the main menu of your Full-Time website, click on “Email Subscription”.
Step 2: On the “Subscription” page, click on “Remove your Email Address from Subscription”.
Step 3: The page refreshes. Enter your email address and click “unsubscribe”.
The subscription to League News bulletins is cancelled.
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9.7 How to… Send Out League News to Subscribers
Full-Time allows you to send out League News Items to everyone who has subscribed (see How To…
Request Subscription to League News).
Step 1: From “Admin Home”, click on “Email Wizard”.
Step 2: From “Email Wizard”, click on “Email Subscribers”.
Step 3: On the “Write Email for Subscribers” page, write the details of your News Item, including a
subject and the main message.
Step 4: Once you have finished, click on “Preview”.
Step 5: Full-Time will display the message created. The sections are as follows:Subject
Header
Message
Footer
To List
-
the subject of the message.
a summary explaining who sent the message, and that Full-Time produced it.
the message itself.
a footer telling them how to unsubscribe if they so wish.
a list of recipients (note this is not included on the email that goes out).
Click on “Send Email”.
The news item will be sent to all league subscribers.
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10.0 Contact Messages
10.1 How to… Send a Contact Message to the League
Full-Time enables people to send messages to the League, which Full-Time will store until one of your
league officers has had time to respond to it. These can be sent by anyone, there is no need for them
to log into Full-Time to send the league a message.
Step 1: From the main menu of the Full-Time website, click on “Contact”.
Step 2: Full-Time will launch a “Contact” Window, with options to Contact the League or Contact a
Team in the League. The default option is to Contact the League.
Enter the message you wish to send to the league, ensuring you give your name, email address and a
subject. Once you have completed the message, click on “Send Message”.
Full-Time sends the message, and gives the sender an on-screen confirmation.
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10.2 How to… Send a Contact Message to a Team
Full-Time allows people to send messages to a particular Team, which Full-Time will store until one of
the Team Administrators has had time to respond to it. These can be sent by anyone, there is no need
for them to log into Full-Time to send the league a message.
Step 1: From the main menu of the Full-Time website, click on “Contact Us”.
Step 2: Full-Time will launch a “Contact” Window, with options to Contact the League or Contact a
Team in the League. Click on “Contact a team in the League”.
Step 3: The “Team Contact Message” page will appear. Select the team required from the drop-down
menu (note that a team will only be shown if one of its Team Administrators has logged into Full-Time
during the past 30 days) and click “Submit”.
Step 4: Enter the message you wish to send to the team, ensuring you give your name, email address
and a subject. Once you have completed the message, click on “Send Message”.
Full-Time sends the message, and gives the sender an on-screen confirmation.
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10.3 How to… View/File Contact Messages
Full-Time allows people to send messages to the League or to a particular Team, which Full-Time will
store until one of your league officers has had time to respond to it. Once you have looked at a
message, you should file it so that other league officers know it has been dealt with.
Step 1: When a message has been left, a reminder will appear in Admin Home, under “High Priority”.
To access the message, either click on “Go”, or from “Admin Home”, click on “Contact Messages”.
Step 2: The “Contact Messages” page will appear, with a drop-down menu offering three categories:New
Open
Closed -
Messages which no-one from the league has yet looked at.
Messages which have been looked at, but have not yet been answered.
Messages which have been answered, and need no further action.
It is important to note that once a message has been answered, you should make sure it is
closed. This will prevent another league officer from answering it as well.
Step 3: Select the category of message required (New, Open or Closed) and click on “Read” for the
message you wish to look at.
Step 4: Full-Time displays the message, including the sender’s email address.
If you wish to send an email to the contact who emailed the league, you should do so using your
normal email system. You cannot use Full-Time to send replies to these messages.
Once you have finished reading the message (and possibly responded), click on “Back”.
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Step 5: Full-Time returns you to the “Contact Messages” page. Note that the message just read no
longer appears under “New” (because you have read it).
Step 6: Change the status drop-down box to “Open” and the message you have just read will appear.
You have three options – Read (if you need to read it again), Close (in which case Full-Time will flag
the message as “Closed”, though it will not delete it) and “Delete”.
Note: we recommend that you check your “Open” messages periodically, as it is quite possible that
one league officer will read a message, decide to leave it for someone else, and you do not want
messages to slip through un-noticed.
There is also an option to have any incoming messages copied by email to your email account (see
How To… Get Contact Messages Copied to Your Email).
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10.4 How to… Get Contact Messages Copied to Your Email
Full-Time enables people to send messages to the League, which Full-Time will store until one of your
league officers has had time to respond to it. It also has an option to have these messages copied to
your email address, so that you can reply to them directly from there.
Step 1: From “Admin Home”, click on “Contact Messages”.
Step 2: The “Contact Messages” page will appear. Click on “Email Notification Contact Preferences”.
Step 3: Full-Time will take you to your entry on the “Update Person” page (so you could also access
this via the People Wizard). In the box marked “Contact Us Preference” select “Receive Email”.
Step 4: Click on “Update”.
Any messages sent to the league will now be copied to your email address. Any number of league
officers may set this option, and all would then receive a copy.
This is why it’s important to “Close” any message once you have dealt with it (see How to… View/File
Contact Messages), so that other League Officers know you’ve answered the message.
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11.0 Match Reports
11.1 How to… Create Match Reports
Full-Time allows League Administrators to create Match Reports, which appear on the Full-Time
website. Match reports can include photographs (which must be .jpg files).
Team Administrators may also be given access to create Match Reports for their own teams (see How
To… Allow/Prevent Team Administrators to Create Match Reports).
Important Note: Please make sure you have read the Football Association guidance on use of
appropriate images (photographs) of anyone under the age of 18. This is available on the Football
Association website at:- http://www.thefa.com/TheFA/WhatWeDo/FootballSafe/Downloads.aspx
Step 1: From “Admin Home”, select the correct division and then click on “Match Reports”.
Step 2: On the “Match Reports” page select the team required from the drop-down menu.
Step 3: Full-Time displays all matches for the team concerned (including those which haven’t yet been
played). To create a new match report click on “Create New”.
Step 4: The “Create Match Report” page allows you to give a Title, and space for the main text report.
You should also enter the author’s name (if you leave it blank, your name is used by default).
If you include any email addresses or web-addresses within the report, then tick the “Auto Link” box
and Full-Time will display these as hyperlinks.
Step 5: Once the match report is complete, click “Create”.
Step 6: The “Images and Documents” section appears. If you want to add photographs to your match
report, click on “Create”, otherwise click on “Finished/Cancel”
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Step 7: The “File Attachment” page appears. Write a caption for the photograph you want to include,
give a sequence number for it (the photograph with sequence number 1 will appear first, then
sequence number 2, etc) and use the “Browse” option to select the photograph you wish to upload.
Once you have selected the caption, sequence and file, click on “Upload”.
Step 8: Full-Time will upload the photograph for you. Assuming the photograph is not exactly the right
size (236 pixels high, up to 451 pixels wide) it will offer one or two options for editing the photograph.
Option 1 – Let Full-Time automatically resize the photograph for you.
Option 2 – “crop” the photograph using a “Java-enabled applet”. This option will only appear if you
have Java enabled in your web-browser (there is a link for more information if you need it).
If you want to leave Full-Time to do it automatically, or the Java enabled option doesn’t appear, then
click on “System Load” within option 1 (hint – if in doubt, select this option).
Step 9: The photograph and caption appear within the “Images and Documents” section. To add more
photographs, click on “Create”. When you’ve added all your photographs, click on “Finished/Cancel”.
Step 10: The Match Report is now listed at the top of the team results page.
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11.2 How to… Prevent Team Administrators Creating Match Reports
The default setting for Full-Time allows Team Administrators to create Match Reports without League
Approval (though you can see who posted them). If you wish to disable the option for Team
Administrators to post Match Reports you may do so.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “League Options”.
Step 3: Within the League Options, click on “Define Roles and Security within your League”.
Step 4: Full-Time lists all of the roles you have decided to use (see How to… Create Other League
Roles). For Team Administrators, click on “Override”.
Step 5: The “Maintain Security” page appears, which shows all of the functions within Full-Time that
are normally allowed for the role selected (in this case, Team Administrators). To prevent Team
Administrators creating Match Reports, un-tick the “Create Match Reports” box.
Step 6: Click on “Update”.
Team Administrators will no longer be given the option to write match reports.
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12.0 Setting Up a New Season
12.1 How to… Create a New Season and Auto-Copy Divisions
Once a year (usually), you’ll need to set up a new season. This includes the option to copy your
divisions from the previous season (an option we’d normally expect you’d want to use).
Note: Full-Time will take you through a similar set of steps to those you followed when you first set up
the league, but much of the work has already been done, so you should find it easier and quicker.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Seasons”.
Step 3: Within “Seasons”, click on “Create”.
Step 4: The “Create Season” page will appear. Give the name for your new season, and also the start
date and the end date.
Important Note: there is an “auto-copy” option for your divisions and teams, which allows you to copy
the structure of your league from a previous season. You will almost certainly want to click “Yes” here,
as it is much easier to copy the previous season (presumably) en bloc, and then adjust it later on.
You should be expecting to do some adjustments, whether to cater for promotion and relegation, new
clubs and teams joining the league, or indeed changes of age groups (e.g. your under 13 division
becomes the under 14 division the following season).
Once you have selected your options, click “Create”.
The new season appears within your list of seasons.
Note the “Next Step” option, which will lead you into editing your divisions.
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12.2 How to… Set the Current Season
Full-Time includes an option to set the “Current Season”. The current season will appear by default on
your public and admin pages, so you want to make sure you set this at the start of a new season.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “League”.
Step 3: From the drop-down menu, select the new “default” (current) season and click on “Next Step”.
Step 4: The “Current Season” is updated and the list of seasons is displayed.
12.3 How to… Change Your League Name
You may need to change the name of your League (e.g. to include the name of a new sponsor).
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “League”.
Step 3: Edit the name of your league and click on “Next Step”.
The league name will be updated.
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12.4 How to… Hide (or Update) a Season
Full-Time includes an option to “Hide a Season”. A hidden season will not appear on the public pages
of your website, so that league administrators have the option of starting to work on the new season,
and setting it up within Full-Time, but without the details being visible on your website (e.g. if you
haven’t yet agreed promotion and relegation for the new season).
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Seasons”.
Step 3: For the season required, click on “Edit”.
Step 4: The “Update Season” page will appear, which also allows you to amend the season name, or
change the start/end date of the season.
To hide the season, tick the “Hidden” box and click on “Update”. Note that Full-Time will not allow you
to hide the current season (see How To… Set the Current Season).
The season is now shown with a “Y” in the hidden column.
Note: remember to “unhide” the season once you want it to be displayed on your website!
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12.5 How to… Lock (Archive) a Season
Full-Time includes an option to “Lock a Season”. A locked season will not appear on your admin
pages (but it still appears on your Full-Time website), so there’s no danger of you accidentally
selecting and editing data from an old season rather than the current season.
Once a season has been completed, and you’ve set up your new season, we recommend you “lock”
the old season.
Note: you cannot lock a season if it is the current season (see How to… Set the Current Season).
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Seasons”.
Step 3: For the season required, click on “Edit”.
Step 4: The “Update Season” page will appear, which also allows you to amend the season name, or
change the start/end date of the season.
To lock the season, tick the “Lock” box and click on “Update”.
The season is now shown with a “Y” in the locked column.
Note: remember to “unlock” the season if you need to edit any of its details at a later date.
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12.6 How to… Delete a Season
Full-Time includes an option to “Delete a Season”, though you should rarely need it.
Important Note: you should not delete old seasons when they have finished – old seasons should be
retained and “locked” to prevent them from being updated (see How To… Lock a Season).
The “Delete Season” should only be used if you’ve made a mess of creating a new season, and
decide it is easier to start again.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Seasons”.
Step 3: For the season required, click on “Delete”.
Step 4: The “Delete Season” page will appear. If you delete the season, you will delete any fixtures,
statistics, divisions etc from that season.
Make absolutely sure you want to delete a season before proceeding. If in doubt, don’t delete!
The season is deleted.
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12.7 How to… Rename a Division
When you’re setting up a new season, you may need to rename a division.
Example: The most common would be a Youth League, where divisions are copied from one season
to another, but the players are a year older, so the Under 17 Division becomes the Under 18 Division.
Note: if you have just set up a new season, Full-Time will skip the first two steps shown here and take
you automatically to the “Divisions” page.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Divisions”.
Step 3: Within “Divisions”, click on “Edit” for the division required.
Step 4: Update the Division name as required, and if necessary update the optional age ranges for
players (normally required only for Youth Leagues). Once you have selected these, click on “Update”.
The update name for the season appears within your list of seasons.
Note the “Next Step” option, which will lead you into editing your clubs.
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12.8 How to… Remove a Division
When you’re setting up a new season, you may need to remove a division which you will not be
running that season (this does not delete the division’s records in previous seasons).
Note: if you have just set up a new season, Full-Time will skip the first two steps shown here and take
you automatically to the “Divisions” page.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Divisions”.
Step 3: The “Divisions” page lists all divisions currently set-up to run for the selected season. Click on
“Remove” for the division required.
Step 4: The “Remove Division from Season” option will ask you to confirm that you wish to remove the
division. Click on “Remove”.
Step 5: The division is removed from the list for the current season. Note that it is not deleted, and can
be added back to the list of divisions at any time.
You may only delete a division if it has not been used in any previous season, otherwise the division
remains on Full-Time - you do not want to discard the records of previous seasons.
Note the “Next Step” option, which will lead you into editing your clubs.
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12.9 How to… Add an Old (Archived) Division
When you’re setting up a new season, you may need to add a division which you have previously run,
but is not currently set up for the current season (see How To… Remove a Division).
Note: if you have just set up a new season, Full-Time will skip the first two steps shown here.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Divisions”.
Step 3: The “Divisions” page lists all divisions currently set-up to run for the selected season and also
any divisions from previous seasons which are not currently selected for the new season. To add a
previously used Division, tick the appropriate box and click on “Add checked to season”.
The division will now appear in the list of Divisions for the new season.
Note the “Next Step” option, which will lead you into editing your clubs.
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12.10 How to… Add a New Division
When you’re setting up a new season, you may need to add a division new to your league for that
season. If this is a division you have run before, you do not need to create it afresh, you should simply
add it from your list of unused divisions (see How to… Add on Old Division).
Note: if you have just set up a new season, Full-Time will skip the first two steps shown here.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: Click on “Divisions”.
Step 3: The “Divisions” page lists all divisions currently set-up to run for the selected season. Click on
“Create”.
Step 4: Enter the name of the Division and its Rank. Note the “Rank” of each division. Rank 1 is your
highest, and so forth. You may have two divisions with the same Rank (e.g. Division Two North and
Division Two South). Once you have entered the details, click on “Create Divisions”.
The division will now appear in the list of Divisions for the new season.
Note the “Next Step” option, which will lead you into editing your clubs.
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12.11 How to… Archive a Club
At the start of a new season, there may be some clubs who have left the league. You do not want to
delete their records, as Full-Time preserves previous seasons (and it’s possible the club may return at
a future date), but Full-Time does allow you to “archive” them so that the clubs do not appear on your
admin menus during the season.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: click on “Data Archive”.
Step 3: click on “Clubs”.
Step 4: The “Archive Clubs” option lists all clubs in your league, and also shows whether any of their
teams have had fixtures assigned for the selected season (if a club has fixtures, you presumably
shouldn’t be wanting to hide them in the archive).
Select the clubs you wish to archive by ticking their box and click “Update”.
Step 5: Click on the “Finished/Cancel” link.
Note: to restore a club from the Archive, just un-tick the Archive box and click on “Update”.
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12.12 How to… Add a New (or Archived) Club
At the start of a new season, you may have some new clubs, who you will need to add to Full-Time
(though check first they haven’t been previously archived).
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: click on “Data Archive”.
Step 3: click on “Clubs”.
Step 4: The “Archive Clubs” option lists all clubs in your league, including those previously archived. If
the club required is listed here, then un-tick their box and click “Update”.
Step 5: Check that the new club is not in the archive and assuming it is not, return to Admin Home
and click on “League Setup Wizard”.
Step 6: Click on “Clubs”.
Full-Time lists all existing (non-archived clubs) and you can add any new clubs (see How To… Create
Your Clubs).
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12.13 How to… Archive a Team
At the start of a new season, there may be some teams which are no longer running in the league.
You do not want to delete their records, as Full-Time preserves previous seasons (and it’s possible
the team may return at a future date), but Full-Time does allow you to “archive” them so that these
teams do not appear on your admin menus during the season.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: click on “Data Archive”.
Step 3: click on “Teams”.
Step 4: The “Archive Teams” option lists all teams in your league, and also shows whether they have
had fixtures assigned for the current season (if a club has fixtures, you presumably shouldn’t be
wanting to be hiding them in the archive).
Select the teams you wish to archive by ticking their box and click “Update”.
Step 5: Click on the “Finished/Cancel” link.
Note: to restore a team from the Archive, just un-tick the Archive box and click on “Update”.
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12.14 How to… Add a New (or Archived) Team
At the start of a new season, you may have a few new teams, either from new clubs, or from existing
clubs who have added new sides. You will need to add these to Full-Time (though check first they
haven’t been previously archived).
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: click on “Data Archive”.
Step 3: click on “Teams”.
Step 4: The “Archive Teams” option lists all teams in your league, including those which have
previously been archived. If the team required is listed here, then un-tick their box and click “Update”.
Step 5: Assuming the new team is not in the archive, return to Admin Home and click on “League
Setup Wizard”.
Step 6: Click on “Teams”.
Full-Time lists all existing (non-archived teams) and you can add any new teams (see How To…
Create Your Teams).
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12.15 How to… Replace a Team with Another Team
The “Replace Team” option is used when you have started the season, and need to remove one team
and insert a new one from another division, taking over their fixtures.
The new team remains in its previous division (so you have effectively duplicated it), so if you actually
want to transfer over a team and remove it from the original division, you’ll need to remove it
afterwards (see How To… Remove a Team).
Note: When the new team is copied over, they take over the fixtures, results and statistics of the
existing team. You may therefore need to delete these results and statistics before using the Replace
Team option.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: click on “Replace Team”.
Step 3: make sure you have selected the right season and division.
Choose the team you wish to replace, and also the new team. The new team cannot be a team which
is already in this division.
Once you have selected the two teams, click on Replace Team.
The team is replaced, along with any fixtures, results and statistics.
Important Note: The new team remains in its existing division, so effectively you have duplicated it.
Once you have replaced the team, we recommend you check the venues for the team are set
correctly, and if necessary ensure any players assigned to the team are also transferred over (if you
do not transfer them over, they’ll remain in their original team record).
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12.16 How to… Archive a Venue
At the start of a new season, there may be some venues which are no longer in use in your league.
You do not want to delete their records, as Full-Time preserves previous seasons (and it’s possible a
venue may again be used at a future date), but Full-Time does allow you to “archive” these venues so
that they do not appear on your admin menus during the season.
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: click on “Data Archive”.
Step 3: click on “Venues”.
Step 4: The “Archive Venues” option lists all venues in your league, and also shows whether they
have had fixtures assigned for the current season (if a venue has had live fixtures assigned, you
presumably shouldn’t be wanting to be hide it in the archive).
Select the venues you wish to archive by ticking their boxes and click “Update”.
Step 5: Click on the “Finished/Cancel” link.
Note: to restore a venue from the Archive, just un-tick the Archive box and click on “Update”.
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12.17 How to… Add a New (or Archived) Venue
At the start of a new season, you will often have a few new venues being used, whether by new or
existing clubs. You will need to add these to Full-Time (though check first they haven’t been previously
archived).
Step 1: From “Admin Home”, click on “League Setup Wizard”.
Step 2: click on “Data Archive”.
Step 3: click on “Venues”.
Step 4: The “Archive Venues” option lists all venues in your league, including those previously
archived. If the venue required is listed here, then un-tick its box and click “Update”.
Step 5: Assuming the new venue is not in the archive, return to Admin Home and click on “League
Setup Wizard”.
Step 6: Click on “Venues”.
Full-Time lists all existing (non-archived venues) and you can add any new venues (see How To…
Create or Add Details to A Venue).
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