Study visit Programme
Dates: 5-10 September 2011
Theme: “ Planning and programming the Operational Programme“
Project: Services of specialised training for the development of Technical Assistance ang general
competencies of the personnel within the Management Authority, Intermediate Bodies and Beneficiary
Institutions of the Regional Operational Programme
Beneficiaries: Managers and employees of the Ministry of Local Development Romania, Managing
Authority of ROP Romania
Dates of the study tour official program: 5-10 September 2011
Study tour duration: The study tour should last 6 days, 2 days are devoted for travelling and 4 days the
working program
The main objective of the study tour
 to meet institutions
o Coordination NSRR level – the national Coordination Autority
o at the national level - Management autority of thematic operational programme
o at the regional level – MA of ROP
 To understand implementation structure of SF on the national and regional level, roles and
responsibilities of MAs and IBs
o Implementation of the ROP (or ROPs)
o Implementation of national/thematic OP
 A detailed SWOT analyze on the institutional framework implementing the ROP (ROPs).
o which are the SWOT elements assessed based on the current ROP implementation?
 Presentation of the envisaged institutional framework for the next programming period 2014-2020
o priorities identifications, performance indicators establishment, regulations (rules) for the
next programming period
o to examine the whole process from the regional level up to the central one, how the
consultations are taking place,
 visit to projects - they would like to visit projects for touristic infrastructure.
Responsible person:
Cladia Salvi, [email protected], tel. +39 06 8489 2220 FormezPA, www.formez.eu
Local expert: Dr. Marie Kaufmann, Tel. + 420 603227066, [email protected]
Marie has been working in the field of EU programmes since 1996 in the field of evaluation. Since that time she has
been conducting many evaluations of programmes funded by Phare, SAPARD, ESF, ERDF, IPA, both in the Czech
republic, Slovakia, other EU member states, including Romania and current enlargement countries. She is used to
provide technical assistance to implementing bodies (MAs and IBs) on central and national level, and to National
Coordination Authority 2007-2013 and previous programming period.
Marie fulfills the role of guarantee of the program preparation and realization.,
Working language:
English
Responsible for logistic: company MAGNUM
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Accomodation: we propose the following hotels, located in very centre, closed to hosted
organization Ministry of Regional Development
o Hotel Thalia*****, Narodni trida 13, Prague 1, www.eurostarsthalia.com
o Hotel Leonardo, Karolíny Světle 27, Praha 1, www.hotelleonardo.cz
o Hotel Intercontinental, Pařížská 30, Praha 1, www.icprague.com
Local transport in city: on food, by metro, by tram
Transport from Prague to Hradec Kralove - by bus:
o We can assist. We recommend company HeliaTour, www.heliatour.cz
Institutions to be visited out of Prague:
Thursday
1. Regional Operational Programme North-East, MA located in Hradec Kralove
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Transport from Prague (Hotel Thalia) to Hradec Kralove (URR NUTS II Severovýchod): 115 – 2
hours
Address :
2. Centre for European Projects Development (CEP)
 Located in the same city of Hradec Kralove
 Address: Regiocentrum Novy Pivovar, Evropsky dum, Soukenicka 54, Hradec Kralove
 www.cep-rra.cz
Transport from “URR NUTS II Severovýchod” to “CEP”: about 15 minuts by bus or 30 minuts on foot
Draft Program of the study tour, Czech Republic
September 5-9, 2011
Program of the study tour
Monday, 5th of September 2011
Departure, Henri Coanda Airport, Bucharest
Arrival in Prague, transfer to the hotel
18.30
Welcome Dinner
Tuesday, 6th of September 2011, Prague
7.00-9.00
Breakfast in the hotel breakfast room
FOCUS OF THE DAY
The Tuesday program is mainly focused on central level and NSRF coordination.
What are the general experiences with current situation of SF implementation
and preparation of the next programming period on central level and NSRF
coordination.
The Tuesday program takes places in the conference room in the hotel.
More information about structural funds and coordination of SF programmes on:
http://www.strukturalni-fondy.cz/?lang=en-GB
9.00 – 9.45
1. First part of the morning session
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9.45 – 10.00
Welcome by Marie Kaufmann: Evaluation specialists, acting in the area of EU
programmes implementation since 1996
o Marie will introduce 4 days study tour program and institutions to be
visited.
o She provides background information about SF implementation
structure in the Czech Republic in the last two programming periods
(2004-2006. 2007-2013)
Coffee Break – introduction of participants together with lecturers
10.00–11.30
2. Second part of the morning session
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Welcome by Ms Olga Letackova, General Director of the Ministry for Regional
Development, responsible for EU matters and National Coordination of SF and
CF
 Welcome and introduction presentation about 2007-2013 programming
period
 Overview of current situation in implementation of operational
programmes on national (thematic) and regional level
 Communication with EC and requests for changes within the OP in 2011
 Legal and institutional Framework for implementation of thematic
(national) OP and regional OP with explanation of delegated tasks
 strengths and weaknesses of existing legal and institutional framework
for implementing operational programmes
Discussion
11.30–10.50
Coffee Break
11.50 - 13.00
3. Third part of the mornings session – under responsibility of Ms Olga Letackova,
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Discussion
Preparation of programming period 2014-2020
The overview of preparation steps for 2014-2020 on EC level
Reaction and position preparation for 2014-2020 on national level
Process of preparation of strategic priorities on national and regional
level
Expectations regarding institutional framework and possible changes
regarding Regional operational programmes
Time-schedule of programming preparations
13.30
Departure for lunch
13. 45 – 15.00
Lunch
15.00 – 16.00
Working group discussions of the learning of the day
16.00 – 18.00
Free time – alternative: city cite tour in Prague
19.00
Common dinner in typical Czech brewery
Wednesday, 7th of September 2011, Prague
7.00–9.00
Breakfast in the Hotel
FOCUS OF THE DAY
Regional level – visit to MA ROP
The program is mainly focused on regional structure of operational
programme implementation.
The program takes places in the conference room of the Office of
9.00
Regional Council, ROP Central Bohemia, Praha 2, Karlovo namesti 313/8
www.ropstrednicechy.cz
Thematic OP on national level – visit to MA IOP
Ministry of Regional Development (MRD), Prague 1, Staromestska 6,
110 01 Prague 1 (www.mmr.cz)
http://www.strukturalni-fondy.cz/?lang=en-GB
Meeting at the reception and common departure
10.00 – 11.30
Morning session:
Welcome by Mr.Tomas Novotny, director of MA ROP Central Bohemia
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Introduction to ROP Central Bohemia – the main priorities, absorption
capacity
Implementation structure – strengths and weaknesses
Positive and negative experiences from preparation process of ROP
2007-2013
Discussion
11.30 – 12.00
Coffee break/discussion
Transfer to the restaurant and further to the Ministry of Regional Development
13.00 – 14.30
Lunch
14.30 – 16.00
Afternoon session: Thematic OP on national level – visit to MA IOP
Ms Lumira Kafkova, Director of MA Integrated OP, Ministry of Regional
Development
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Specifics of IOP 2007-2013
Strengths and weaknesses of programme implementation on central level
(centralisation, our experiences from SROP 2004-2006) and managed on
individual regional level (decentralisation, current situation)
16.00
 Discussion
 Internal debriefing workshop
Free time – city cite tour
19.30
Dinner in style restaurant
Thursday, 8th of September 2011, visit to MA ROP in Hradec Kralove (100 km)
7.00–8.00
Breakfast in the hotel
8.15
FOCUS OF THE DAY
10.00- 11.30
Regional level, regional strategies, Regional OP and visit to infrastructure project
– these are the objectives of the day.
The participants will meet at the reception and departure to Hradec Kralove by
bus
The travel from Prague to Hradec Kralove lasts about 90 minutes (120km)
There is headquarter of MA Regional Operational Programme NUTS II North-East
(ROP NE) In Hradec Kralove.
The MA is the Regional Council of the North-East Cohesion region which consists
of three NUTS III regions
ROP NE falls within the ROP of the Convergence objective. Its budget amounts
656 MEUR, what is 2.46 % of all finances intended for the Czech Republic from
the EU funds.
ROP NE includes 5 priority axes
More information on www.structuralni-fondy.cz , http://www.radaseverovychod.cz/
First part of the morning session – Ms Semorad, Director of the MA ROP North East
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Welcome of the participants
Introduction to ROP Priorities and implementation structure of ROP NE
Division of roles and competencies among Management Authority,
Monitoring Committee, Regional Council etc.
 Mutual coordination among other programmes on regional level,
cooperation with national level – NSRF/NCA
 Absorption capacity, process of projects’ appraisal and selection, financial
management, monitoring, system of indicators and evaluation, publicity
 Discussion
Coffee Break
13.00 – 14.00
Lunch
Transfer to Centre for European Projects Development (CEP)
14.30 – 16.00
Address: Regiocentrum, Soukenicka 54, Hradec Kralove
www.cep-rra.cz
First part of the afternoon program – Ms Zita Kucerova
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Introduction to projects development in the region
Management and administration of projects
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Preparation of the region for the new programming period
Discussion
16.00 – 17.00
Second part of the afternoon program – Ms Zita Kucerova
 Visit to selected project - ERDF funded project in the region
Return to Prague
19.30
Dinner in Prague
Alternative
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dinner in style restaurant on the way from Hradec Kralove to Prague
Friday, 9th of September 2011, Prague
7.00 – 8.30
Breakfast in the Hotel
9.00
FOCUS OF THE DAY: Implementation and evaluation issues in programming
The sessions take place in the hotel conference room
First part of the day
9.30 – 11.00
Alternative 1: Marie Kaufmann, evaluation specialists
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11.00 – 11.30
11.30 – 12.30
Coffee break
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13.00 – 14.30
Evaluation system and evaluation function
o Coordination of evaluation function. Types of projects, evaluation
plan,, use of evaluations
o Evaluation function on national and regional level.types of projects,
evaluation plans, use of evaluations
Requirements for ex-ante evaluation exercise together with programming
Changes in requirements for evaluation in future programming period 20142020
Discussion
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Lunch
Monitoring system of SF and indicators
Central level
National and regional level
Strengths and weaknesses
Performance indicators establishment
Preparations for indicators set up in the new programming period 20142020
Discussion
15.00 – 17.00
Second part of the day
 Questions and answers
 A common discussion on a topic selected by the participants
(to be decided in conjunction with the type of participants and their professional
focus)
Internal debriefing workshop
19.00
Departure for the dinner
19.30
Dinner in a style restaurant