Appendix 1
Project Plan
Sustainable Water Fund (FDW)
Call 2
A Public Private Partnership Fund
To be used for the application procedure
2014, call 2
General instruction Appendix 1 Project plan:
- The blue shaded boxes contain explanatory information on specific sections of the project
plan. Please delete these boxes from the project plan, leaving your own text.
- All documents, including the project plan must be written in English.
- The format of the project plan is mandatory.
- The project plan should not exceed 35 pages, excluding the appendices.
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1 Public summary
-
Please fill out the summary page below. This information can be made publicly available
by RVO.nl.
Include project objectives, intervention strategy and Results (output/outcome), as well
as a short description of the partnership.
Project name:
Applicant:
Partners:
Project location(s)1:
Theme(s):
Project goal(s):
Summary project
intervention (max
300 words):
1 Only projects on improved river basin management may be implemented in multiple countries.
2 Project
The project should be described using the analytical model as described in the Policy rules
and depicted below. The following paragraphs follows this structure.
2.1 Context and problem analysis
Insert your text here…
Describe the overall problem the partners wish to address with the project (impact/outcome
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level). Pay attention to the following aspects:
- Context of the project:
o The general market situation and economic trends in the project area;
o Political-economic situation and developments that may affect your project;
o Institutional setting and regulations that may affect your project;
o Climate and environmental aspects affecting your project;
o Social developments and vulnerable groups related to your project
- Define the problem the project will address:
o The magnitude and scope of the problem. Indicate the number of people currently
affected by this problem. Describe which population groups are affected and to what
extend.
o How the local population, including most vulnerable groups, are affected by the
problem.
o The consequences if the problem is not addressed properly
o The geographical area the project focusses on.
- How and when did the problem arise?
- What has already been undertaken to solve the problem?
- Why is the problem until now not successfully solved?
- Describe the relevant stakeholders, their interests and their role in creating or solving
the problem.
Required:
- The partners should show a sound understanding of the context, the problem,
and the underlying causes.
- The problem relates to the sub-themes which FDW addresses.
- The problem should be described as a negative situation on how the target
group is affected, for example: x number of people suffer from diseases (x,y,z)
related to poor sanitation hardware and practises. Do not solely describe the
problem as the absence of a solution (e.g. no sanitation facilities are available
or no functioning water treatment plant is available).
- The analysis shows a sound understanding of related sustainability issues and
issues related to vulnerable groups. See the annex on FIETS-criteria for
relevant issues to consider.
- Interests of different stakeholders should be structural embedded and secured
in the project (supports identifying appropriate solutions and technology).
2.2 Project objective
Insert your text here…
-
Describe in a few sentences the overall objective of the project. Include what long-term
outcome and impact the project is aiming at. Refer to the overarching objective of FDW.
Required:
- The project has to contribute to achieving sustainable and inclusive economic
Growth by improvement of water security and water safety in developing
countries. This relates for instance to job creation (direct and indirect),
economic growth, self-reliance, reduction in water- and sanitary related
diseases, reduction in infant/child mortality, climate adaptation, ecosystem
resilience, disaster risk reduction, availability of natural resources.
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2.3 Theory of Change
Insert your text here…
The theory of change describes qualitatively what changes (on macro level) are required to
be able to achieve the project objective. This includes both changes that the project will
address actively as changes that are outside the influence or scope of the project
(assumptions). The necessary change processes are mapped and include both early and
intermediate steps. The causal links between the early and intermediate steps is explained,
and underlying assumptions are given. The theory of change builds on the context and
problem analysis (paragraph 2.1), and provides the framework on which the intervention
strategy is determined (paragraph 2.4 intervention strategy).
-
Provide the theory of change underlying the intervention strategy of the project.
o Describe what changes are required;
o provide the causal links between the early and intermediate steps;
o describe what changes will be induced by the project and what assumptions on other
needed changes are being made;
o if available, substantiate the theory of change with appropriate references to external
sources (reports, studies etc.);
o demonstrate that the Theory of Change fits the context and problem analysis, and the
project objective.
Required:
- The Theory of change needs to align well with the context and problem analysis
and the impacts (sustainable inclusive economic growth) the project is aiming
at.
- The theory of change forms the framework underlying the intervention strategy.
2.4 Intervention strategy
The paragraph intervention strategy includes the intervention logic (par 2.4.1), project
output and outcome (par 2.4.2), a description of activities on the enabling environment (par
2.4.3) and the business case (par 2.4.4). If the intervention strategy involves a Revolving
Fund this is elaborated on in paragraph 2.4.5.
FDW aims at supporting sustainable projects. This is reflected in the fact that the project
proposal should be sufficiently sustainable to be eligible for funding. Sustainability will be
assessed based on the crosscutting themes Gender, Good Governance, and Climate
adaptation and based on Financial, Institutional, Environmental, Technical and Social
sustainability (FIETS). A ‘Checklist Sustainability, FIETS and crosscutting themes’ is available
at http://english.rvo.nl/fdw.
-
Integrate sustainability (crosscutting themes and FIETS) in the intervention strategy (par
2.4.1 to 2.4.5) and show how this is done. Please note that information on the financial
sustainability and economic viability are part of paragraph 2.6 Justification for FDW
subsidy.
Required:
- The project should be sufficiently sustainable. This is assessed based on the
crosscutting themes Gender, Good Governance, Climate Adaptation, and on the
FIETS criteria. Insufficient sustainable proposals will be rejected.
- Pay special attention to the following:
o The project preferably has a positive impact on good governance by local
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o
o
o
government, and set an example in their respective sector. Projects may not
lead to conflicts of interest between stakeholders or corruption. They should
have a positive effect on legitimacy and voice, direction, performance
accountability and fairness.
The project preferably has a positive impact on the position of vulnerable
groups not directly included in the target group. The project may not have a
negative effect on vulnerable groups.
The project preferably has a positive effect on climate change adaptation by
the target group.
The project preferably has a positive effect on the environment in the country
where the project is carried out or else restricts harm to the environment by
using an environmentally friendly/friendlier production.
2.4.1 Intervention logic
Insert your text here…
The intervention logic describes what interventions, based on the Theory of Change the
project will implement. Summarise the intervention logic of the project in max 500 words
and fill out and present the result chain in Appendix 2, sheet ‘Result chain and results’.
Please replace the example result chain below with the result chain of your project.
-
-
Summarise (max 500 words) the intervention logic of the project by following the OECDDAC methodology Inputs, Activities and the resulting Outputs, Outcomes and Impacts
are described in the result chain.
Indicate whether (part of) the project is based on a business case. If so, the business
case can be elaborated on in paragraph 2.4.4 ‘Business case’.
Indicate whether the project involves a Revolving Fund. If so, please elaborate on the
Revolving Fund in paragraph 2.4.5 Revolving Fund.
Indicate whether (part of) the project is aiming to improve the Enabling environment’
(e.g. behavioural change, capacity building, organisational strengthening, institutional
change, law and regulations). If so, this can be elaborated on in paragraph 2.4.3
Enabling environment.
Pay attention to project sustainability.
Note that a more detailed description on project output/outcome can be given in the next
paragraph 2.4.2.
For the OECD-DAC (2012) definitions of Input, Activities, Output, Outcome and Impact see
below or at : http://ec.europa.eu/europeaid/evaluation/methodology/glossary/glo_en.htm
Inputs are the financial, human, material, technological and information resources used for
the development intervention.
Activities are the actions taken or work performed through which inputs, such as funds,
technical assistance and other types of resources are mobilised to produce specific outputs.
Outputs are the products and services which result from the completion of activities within a
development intervention.
Outcomes are the intended or achieved short-term effects of an intervention’s outputs,
usually requiring the collective effort of partners. Outcomes represent changes in
development conditions which occur between the completion of outputs and the
achievement of impact.
Impact is the positive and negative long-term effects on identifiable population groups
produced by a development intervention, directly or indirectly, intended or unintended.
These effects can be economic, socio-cultural, institutional, environmental, and
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technological or of other types.
Required:
- The intervention logic is based on the Theory of Change.
- It is substantiated how the intervention logic suffices to achieve the project
objective.
- Sustainability has to be sufficiently integrated in the project intervention logic.
Result chain
[name of applicant]
Inputs
Activities
Financial resources
Human resources
Material resources
Technical resources
Construction and rehabilitation
of water kiosks.
[Title of project]
Outputs
ID
1 Fifty water kiosks constructed
and fifty kiosks rehabilitated by
the end of the project period
Construction water free toilet
blocks
2 Ten water free toilet blocks
constructed
Set-up of urine and fecal waste
reuse system
3 …
Outcomes
ID
a Additional acces to clean
drinking water to 30.000 people
in low income areas
b
Impacts
Sustainable inclusive economic
growth
6000 people and 3000 shool
children using water free
sanitation by the end of the
project period.
Information
resources
All results fully operational
Assumptions (theory of change)
E.g.
Sufficient demand available
Sufficient resources
Causal linkages
Etc.
Figure: Example Result Chain
Explanation result chain:
Provide a result chain for the project. For this, replace the example of the result chain with
the filled out result chain of your project. Please refer to Appendix 2, sheet ‘Result Chain’
and ‘Instructions’. Please paste the completed project result chain above this box. This can
be done by using the following commando in MS Word:
Edit --> Paste Special --> picture (= Bewerken --> plakken speciaal --> figuur).
Required
- The project result chain should be clearly linked to the problem analysis,
project objectives, the theory of change, and the intervention logic. It shows
how input and activities result in the desired output, outcome and impact.
- Quantify the output, outcome and impact where possible.
2.4.2 Output and outcome
Insert your text here…
Describe/elaborate on the concrete project output and outcome. Refer to the provided result
chain.
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-
-
-
Elaborate on the project’s output and outcome. Distinguish between the output/outcome
per FDW sub-theme.
Relate the output and outcome to the target group, i.e. quantify as much as possible the
project output and outcome per targeted person/household. If applicable, break down by
type of target group. For instance, as outcome of the project, in 2019 x vulnerable
persons/households have gained access to improved sanitation.
Include sustainability (Crosscutting themes and FIETS) in the output and outcome.
Describe the additional effect of the project, i.e. compare the quantified project output
and outcome to a reference situation without the implementation of the project. Take
relevant trends e.g. in economic growth, population growth etc. into account. For
instance, currently Y% of population Z does not have access to improved sanitation.
Without any intervention, it is expected this percentage will increase to Y2% (Z2
persons/households) in 2018. Since the project will create access to improved sanitation
to X persons/households, only Y3% will lack access instead of Y2%. Provide references
for the presented data.
In case subsidy for a Revolving Fund is requested: Describe how the financial products
funded from the Revolving Fund lead to net better living conditions for the target
group(s)
Fill out Appendix 2, sheets Result 1 to Result 10RF (or less if fewer Results are
identified). Refer to the sheet ‘Instructions’ of Appendix 2 how to do this. It is not
required to copy these into this project plan. If an explanatory text is required, this can
be done here. Appendix 2 is an important part of the project appraisal and will form the
basis for the Administrative decision if FDW subsidy is granted.
Note on Appendix 2:
If a project receives a FDW subsidy, the PPP commits itself to achieving the project
deliverables. For FDW these project deliverables are defined as ‘Results’, which are divided
into ‘Sub-results’. Project Results and Sub-results are tangible (according to the SMART
principles) project outputs and outcomes which will be demonstrated by deliverance of
Means of Verifications (MoVs). The project Results and Sub-results will be part of the
Administrative decision and has to be provided by the PPP as Appendix 2 to the FDW
application. If not all Results or Sub-results are achieved by the PPP this may have
consequences for the amount of subsidy to be received. The identified project Results will
also be used to assess the project value for money and contribution to the objectives of
FDW. Besides the project budget needs to be specified according to the identified Results.
Required:
- The project output and outcome should be presented in a SMART manner.
- The project output and outcome should be linked to the intervention logic as
summarised in the result chain.
- The project should lead to concrete, tangible results. Do note that best value
(the project budget in relation to the project Results) will be assessed.
- The defined Results and Sub-results presented in Appendix 2 will form the basis
of the Administrative decision (‘beschikking’).
- If the project involves a Revolving fund: the setup and operation of the
Revolving Fund should be captured in a single result that does not contain subResults of other activities.
- If the project involves a Revolving Fund: the PPP and the Revolving Fund must
contribute to improvement in the living conditions of the target group(s);
- During implementation of the project the partnership should work towards an
agreement on arranging operational sustainability of the intervention. The
result of this should be included in the final result (Appendix 2 Result Chain and
results, sheet ‘final’).
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2.4.3 Enabling environment
Insert your text here…
If the project is (partly) aiming at improvement of the Enabling environment (e.g.
behavioural change, capacity building, organisational strengthening, institutional change,
laws and regulation), please elaborate on this by addressing the topics below. If the
activities involve the setup and/or implementation of a Revolving Fund, please insert this in
paragraph 2.4.5 Revolving Fund.
- How do the activities relate to the Theory of Change, the Intervention logic, and the FDW
sub-themes .
- What are the specific objectives regarding the improvement of Enabling environment
(output and impact)?
- How will the enabling environment be improved (e.g. knowledge transfer /
infrastructure / hardware)? What activities are necessary to achieve the desired
outcomes and impact on the enabling environment? Please note that the knowledge
transfer programme can be elaborated on in paragraph 4.1.2.
- Substantiate the effectiveness of the strategy. If possible provide references to similar
approaches.
- Does the project connect to other initiatives on improving the enabling environment? If
so, please elaborate.
- Which organisations/stakeholders are relevant and how are they involved?
Required:
- A project must be based on a detailed and sound business case and/or
achievable activities and results for improvement of the enabling environment.
- If (part of) the intervention strategy is aiming to improve the enabling
environment, the effect of this should be social and financial sustainable.
- The improvements of the enabling environment contributes to the projects
objectives and one or more of the FDW sub-themes.
2.4.4 Business case
Insert your text here…
If the project is (partly) based on one or more a business case(s), please elaborate on the
business case in this paragraph and fill out ‘Appendix 3, sheet 6 Cash flow’. If subsidy is
requested for a Revolving Fund, elaborate on the Revolving Fund in the following section
‘Revolving Fund’.
Regarding the business case, please pay attention to the following topic:
-
How do the activities relate to the Theory of Change, the Intervention logic, and the FDW
sub-themes?
Describe the market(s) the project wishes to enter or improve. Pay attention to the
following in the description:
o What product(s) or service(s) will be sold?
o Which parties are already operating in this market?
o Who are the customers in this market?
o What is the size of this market in terms of supply and demand?
o How has the market evolved over the past few years with regard to the above? What
tendencies are expected?
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At what price will the product(s) or service(s) be sold? What are the current market
prices and how are they expected to evolve in the coming years?
o Who are the indispensable suppliers in this market?
o What substitutes for the product/service are available on the market?
o Promotion: how will the product(s) or service(s) be brought to the market.
o What will be the position of the project in the business chain?
o Who will be the suppliers and who will be the customers?
What does the production/service process look like in terms of the allocation of
resources, products/services and logistical aspects? This may be illustrated by a
flowchart and added to the project plan as Appendix 9 (optional).
What are the costs for operation and maintenance required to produce a product or
provide a service? These costs should be included in the cash flow analysis.
How does the business case relate to the theory of change, the intervention logic, and
the FDW sub-themes.
How does the business case contributes to reaching the project objectives and FDW subthemes.
o
-
Required:
- A project must be based on a detailed and sound business case and/or
achievable activities and results for improvement of the enabling environment.
- The private sector role is logically and preferably based on a detailed and sound
business case .
- If (part) of the intervention strategy is based on a business case, the feasibility
and financial sustainability should be demonstrated.
- The business case contributes to the projects objectives and one or more of the
FDW sub-themes.
2.4.5 Revolving Fund
Insert text here…
It is possible that the project includes the setup, implementation and operation of a
Revolving Fund to be used for financial products, such as micro credit. If the partnership
requests funding for setup and operation of a Revolving Fund, more information on the
Revolving Fund must be provided here. Fill out Appendix 3, sheet 7 RF Cash flow.
If the project proposal does NOT involve subsidy for a Revolving Fund, please leave this
section blank.
Pay attention to the following issues:
- Describer the purpose of the Revolving Fund
- Describe the governance of the Revolving Fund
o Describe the ownership, liability and legal status of the Revolving Fund;
o Describe how will the Revolving Fund will be managed;
o Describe how the financial and operational administration and reporting of the
Revolving Fund and the financial products will be done;
o Describe the financial structure of and financial agreements on the Revolving fund in
relation to the financial product(s);
o Describe how the Revolving Fund will be used for funding the financial products;
o What mitigating measures are taken to prevent the financial products form a
unacceptable burden to the customers in the target group(s).
- Elaborate on the envisioned financial products at least including:
o Deal flow: Data on the target group(s) and market (demand), such as number of
potential customers (per region), income level, willingness and ability to pay, etc.;
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Product information and terms and conditions, such as, type of financial product,
monetary size range of loan/financial product, interest rates, repayment, defaulting
policy, etc.
o Demonstrate that the financial product(s) from the Revolving Fund are an addition to
the existing portfolios of the involved MFIs.
Describe how subsidy will be used in relation to the Revolving Fund.
The functioning of the Revolving Fund may be illustrated in a flow chart and added as
Appendix 9 (not a requirement)
o
-
Required:
- If subsidy is requested for a Revolving Fund: The Revolving Fund is directly
linked to investments related to one or more of the FDW sub-themes
- The project and the Revolving Fund must lead to an improvement in the
condition of the target group(s);
- The Revolving Fund does not contribute in creating an unacceptable financial
burden for the loan applicants;
- It is demonstrated that the Revolving Fund leads to additional products in the
MFI portfolio.
- The Revolving Funds has to have a legal status, including at least one MFI as
legal partner with direct involvement in the Revolving Fund. This/These MFI(s)
should be formal partner in the PPP (FDW application or partner form signed).
- It should be clear who will be liable and responsible for the Revolving Fund.
Only an existing, legally registered organisation having the status and licence of
financial intermediate for micro financing may act as such. In other words, the
operation of the Revolving Fund should be done by a licenced and registered
financial intermediate for micro financing.
- The Revolving Fund has a separate financial administration, and will be reported
on separately.
- An agreement between the relevant partners on the governance, liability,
financial agreements and other agreements relating the Revolving Fund has to
be included as part of Result 1. This can be done by incorporation in the
Partnership agreement (or appendix to it) or as a separate agreement.
- For loan products that are funded through a Revolving Fund should it is required
that:
o It is possible that issued loans can be repaid within the project period. This
means that the repayment period of the first loan cycle should end within the
project period.
- All financial products have to be market conform (e.g. regarding interest rates).
- For information on the budget requirements of the Revolving Fund please refer
to paragraph 2.6 Justification for FDW subsidy and 5.2 Revolving Fund.
2.5 Policy relevance
Insert your text here…
Describe the policy relevance of the project. To what extent is the proposal in line with
partner country policy priorities and Dutch International Cooperation Development policy
priorities? Pay attention to:
- How does the project contribute to the objectives of country policies?
- How does the project contribute to the (local) objectives of the International Cooperation
Development policy of the Dutch Ministry of Foreign Affairs?
- To what extend does the project contributes to surpassing minimal legal requirements?
- If applicable, how is the project complementary to other programmes/projects in the
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0
sector and region?
Required:
- The project should be relevant to existing policy priorities.
- The project should be connected with or supplementary to other projects or
programmes.
- The project objectives should be aligned with the needs of the target group(s),
including vulnerable groups in society. Besides, the target group is sufficiently
involved in the project to be effective.
2.6 Justification for FDW subsidy
Insert your text here…
FDW only finances proposals that would otherwise not be executed, but are able to continue
after the project period. Therefore, only projects that are commercially non-viable and do
not distort the local or European market can be funded. Besides, the project should be
financially sustainable. If the PPP requests subsidy for a Revolving Fund, it should be
demonstrated that de Revolving Fund in itself is also financially sustainable, and that the
Revolving Fund is efficient and proportional.
This will be assessed following the method as described below:
Commercially non-viable
A project is perceived commercially non-viable if the project’s return on investment is
negative within the 10 years after the start of the project OR the project cannot be
commercially financed.
The return on investment period is calculated based on the Cash flow analysis in Appendix
3, sheet 6 Cash flow. If the cumulative cash flow becomes positive within 10 years AND the
project can be commercially financed, the project is considered to be commercially viable.
If the cumulative cash flow becomes positive within the 10 years, please state whether the
project can be commercially financed. If this is not the case, please substantiate why
commercial funding cannot be obtained for this project.
Based on the cash flow analysis and the provided information on commercial financing
opportunities RVO.nl will decide whether the project is commercially viable or not. If in
doubt additional information on the background of the figures may be requested.
No market distortion
- Substantiate why the FDW subsidy to your project will not lead to market distortion in
the target country(ies) and in Europe?
Financially sustainability
The project intervention should be financially sustainable, it should be independent of
subsidy from foreign donors at he end of the project period. This will be assessed based on
the Cash flow analysis in Appendix 3, sheet 6 Cash Flow. The project intervention is
regarded financial sustainable if the Cash flow from operations is positive in the year
following the year in which the project period ends, or earlier. If this is not the case, please
substantiate why the project intervention is financially sustainable, even though it does not
meet the abovementioned criterion. If alternative external financing is expected, elaborate
on the this and make the availability of the external funding after the project period
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1
plausible.
- How will the project be financially sustainable? Refer to the Cash Flow analysis in
Appendix 3, sheet 6 Cash flow, and substantiate that the project is financially
sustainable. Please describe financial sustainability of the project as a whole, but also,
where applicable, separately on the business case, enabling environment and Revolving
Fund.
If applicable, Revolving fund
Describe how the envisioned Revolving Fund is financial sustainable, proportional and
efficient. This can be substantiated by:
- Fill out the cash flow analysis on the Revolving Fund (Appendix 3, sheet 7 RF Cash flow).
If it is impossible to use the Cash flow analysis for the Revolving Fund, substantiate why
not and demonstrate the financial sustainability in another way.
- Provide data on the assumptions underlying the business model of the loan products in
relation to the Revolving Fund.
- What are the expected profit/return targets over time?
- What will be the expected outstanding loan portfolio over time (Deal flow)?
- What will be operational costs?
- How is inflation taken into account?
- What will be the requirements to get a loan during and after the project.
Required:
- The project should not be commercially viable
- FDW-projects may not lead to market distortion in the target country(ies) or
Europe.
- The FDW project as a whole should be financially sustainable
- If the project involves a Revolving Fund: The Revolving Fund is financially
sustainable. Financial sustainability should be substantiated with a long-term
financial prognosis on the Revolving Fund and the financial products. The
prognosis includes, return and profit targets, operational costs, inflation etc.;
For this, fill out the cash flow analysis in Appendix 3, sheet 7 RF Cash flow. The
Revolving Fund should be able to continue after the end of the project period,
which is translated into positive cash flow from operations after the project
period (or earlier).
- If a project involves a Revolving Fund: The Revolving Fund is proportional (the
size of the Revolving Fund matches the expected turnover) and efficient.
2.7 Innovation
Insert your text here…
In what way is the project’s product or process new in the context in which the project will
be implemented?
- Define what aspects are innovative and explain why.
Required:
- FDW assesses the extent to which the proposal is innovative in the project
context. Innovation could be achieved through innovative processes, products
or services. FDW finances proposals that would otherwise not be implemented
2.8 International Corporate Social Responsibility (ICSR).
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2
2.8.1 ICSR of the project activities
Insert your text here…
PPP projects are expected to integrate ICSR, according to the updated 2011 OECD guidelines
(http://www.oecd.org/daf/inv/mne/oecdguidelinesformultinationalenterprises.htm), into the
project.
- Describe what efforts will be devoted to integrate International Corporate Social
Responsibility (ICSR) in the project. Think of certification of production processes, social
standards, environmental standards etc.
- What will be the CSR approach of the project (including issues like employment
standards, workplace health and safety, gender policy, non-discrimination policy, child
labour, employee participation, chain responsibility, measures to prevent corruption, how
to deal with red tape, environmental management, etc)?
To help identifying the ICSR risks, the applicant can make use of the CSR risk-check tool of
MVO Nederland or own methods. The tool is available at:
http://www.mvorisicochecker.nl/en.
Mitigating measures need to be formulated and implemented during the project period for
the relevant project risks. Additionally, the monitoring on the relevant risks should be a
integrated in the M&E plan. This way potential adverse effects of the project activities or
results should be minimized.
-
Identify the relevant ICSR risks related to the projects implementation and results.
Describe the risk in terms of the adverse effect it has and to what activities it is related.
Provide concrete mitigating measures how to minimize the identified ICSR risks.
Required:
- The Dutch government places a great deal of value on CSR. PPP projects are
expected to set an example in their respective sector with regard to CSR, and
should not have any negative impact.
- The project proposal must contain a realistic analysis of the ICSR risks and
mitigating measures.
2.8.2 Chain responsibility according to International Corporate Social Responsibility
(ICSR)
Insert your text here…
The updated OECD Guidelines of 2011 have extended the requirements on chain
responsibility. Projects should avoid negative impacts of their own project activities on the
issues covered by the Guidelines. FDW requires projects to carry out the below mentioned
steps related to its chain responsibility.
Step 1) Determine the projects IFC risk category (low/medium-high). Medium-high risk
projects are projects that might have a substantial/large negative environmental and social
impact (also refer to the IFC Performance Standards). Projects with few or no negative
potential environmental and social impacts are regarded as low risk projects and are not
required to perform a risk analysis of the supply chain. Do note that almost all FDW projects
are considered medium to high risk since this are investment projects.
Step 2) If the project falls in a medium-high risk category a risk analyses of the supply
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3
chains of the most essential raw materials or semi-finished products, necessary for the
production of the final products of the project should be provided. The analysis includes the
suppliers of the whole chain. To help identifying the ICSR risks, the applicant can make use
of the CSR risk-check tool of MVO Nederland or own methods. The tool is available at:
http://www.mvorisicochecker.nl/en.
Step 2a) Please fill out the table ‘Essential raw materials / semi-finished product(s) and
their suppliers to the project’ below.
Step2b) Describe the identified actual and potential negative social and environmental
impacts in the supply chain of the project. Formulate mitigating measures to these risks.
At least pay attention to the following:
- What risk factors are identified and what is their influence on the project progress?
- What is the probability that a risk will negatively influence the project progress?
- What measures will you take to mitigate the risks?
- Describe how the implementation of these preventive or corrective measures in the
supply chain are monitored in paragraph 4.3 ‘Project monitoring and evaluation.
- How will the partners communicate on the implementation of the mitigation measures, in
case of a request by a stakeholder?
Base the analysis on information available at the time of applying. If this leads to an
incomplete risk analysis of the supply chain, the risk analysis should be completed as part of
Result 1.
Required:
- In case it is not possible to implement a complete risk analysis of the supply
chain, because the project location and/or the supplier(s) are not yet identified,
the risk analysis should be executed as far as possible and include the
requested descriptions in the proposal. The missing part will be presented as
part of Result 1.
- Please note: With regard to the implementation of the project according to ILO
Conventions 138 and 182 against child labour and ILO Conventions 29 and 105
against forced labour, you must establish that no use is made of child labour or
forced labour at the partners involved in the partnership, or at the first
essential supplier to the project. You are legally bound to provide RVO.nl any
information you may have about the possible use of child labour or forced
labour by such partners or suppliers. If one of the partners or suppliers is found
to be using child labour or forced labour, or if you fail to pass on information
you have received on this subject to RVO.nl, the subsidy may be withdrawn.
Table: Essential raw materials / semi-finished product(s) and their suppliers to the project
Raw material/ semi-
Supplier (and country)
finished product
Risk in the value
Mitigating measure
chain
[Please specify the raw
[Please specify the
[please identify the
[please describe the
material/ semi-finished
supplier and its country]
specific risk #a]
proposed activity to
product #1]
mitigate or avoid the
risk]
[please identify the
Ibid.
specific risk #b]
Etc
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Risk #b
2.9 Intervention risk assessment and mitigation
Insert your text here…
Perform a assessment that identifies the risks that can have a negative impact on successful
completion of the project or its impact. At least make a distinction in internal and external
risks. Subsequently formulate concrete mitigating measures to the relevant risk. (Please
note, ICSR and partnership related risks and monitoring can be described in paragraphs 2.8,
3.4, and 4.3).
Potential risks could be, for instance, related to the economic market, political situation,
legislation, needed permits, social issues, etc.
Please, provide a concise description on the topics below.
- Identify the risks that can have a negative impact on the project success. Describe how
the project is effected if the risk becomes reality
- Categorize the probability that the adverse effect of the risk actually occurs
(low/medium/high). Provide the rationale of this categorization.
- Categorize the magnitude of the adverse effect (low/medium/high). Provide the rationale
of this categorization.
- Categorize the influence the partnership has to minimize the risk (low/medium/high).
Provide the rationale of this categorization.
- Provide concrete mitigating measures the project will implement to minimize the risk.
Required:
- The project proposal must contain a realistic analysis of the project risks and
includes concrete mitigating measures.
3 Partnership
3.1 Background and interest of project partners
3.1.1 Background of Applicant (= partner 1)
Insert your text here…
Describe the applicant/partner. Answer the following questions for the applicant/partner:
- In which category does the applicant/partner belong: company, NGO, government
department or knowledge institution? Substantiate this classification.
- When was the applicant/partner established?
- How many employees / FTE are employed by the organisation?
- For companies: Who are the owners? What percentage of shares does each shareholder
have? This can be presented in an organisational chart and appended to the application
as Appendix 5.
- What are the applicant’s /partner’s core activities?
Required:
- PPP aims to support cooperation between already existing organisations and
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companies. Partners need to prove that they are capable.
The core business of the partners must match with the proposed project
activities of the partners
Please note that if an organisation is the applicant for more than 1 application,
only a maximum of 2 of these applications can receive funding from FDW.
Individual members of the target group of the project can only be included as
project partner through organisations that legally represent these individuals
(cooperation, branch organisation, etc.)
3.1.2 Background of Partner #2
Insert your text here…
-
See explanation partner #1
3.1.3 Background of Partner #3
Insert your text here…
3.1.4 Background of Partner #4
Insert your text here…
3.1.x Background of Partner #X
Insert your text here…
Fill out as many text boxes as needed; one for each partner
3.2 Partners interest, role and expertise
3.2.1 Interest, role and expertise Applicant (=partner 1)
Insert your text here…
Describe the applicants/partners interest to participate in the project, its role within the
project and its expertise that will assure successful execution of its role.
- What will be the role(s) of the applicant/partner within the project?
- What is the interest of the applicant/partner in participating the PPP and the project?
- What is the expertise of the applicant/partner on:
o Cooperation in PPPs. Do the partners have previous experience of cooperating in
public private partnerships?
o The project theme (Access to safe drinking water and sanitation/Efficient water
use/river basin management).
o Development cooperation.
o The local context (project target land and region).
- Describe the track record of the applicant/partner over the past three years in relation to
the envisioned project results.
Required:
- The core business of the partners must match with the proposed project
intervention strategy.
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The partnership must have sufficient expertise at its disposal (on cooperation,
the theme and the context in which the project will be carried out).
It must be plausible that the project partners can cooperate in a public private
partnership
The partnership must have at its disposal sufficient capacity in the areas of
internal management, policy implementation and management in order to
successfully carry out the programme and account for its performance;
Track record: the members of the partnership have proven, through their
efforts over the last three years and the results achieved, to be able to attain
the planned outputs and outcomes, mobilise where necessary other parties
relevant for the implementation of the project and achieve sustainable results
with the target group
3.2.2 Interest, role and expertise partner 2
Insert your text here…
-
See explanation Applicant (=partner 1)
3.2.3 Interest, role and expertise partner 3
Insert your text here…
3.2.4 Interest, role and expertise partner 4
Insert your text here…
3.2.x Interest, role and expertise partner X
Insert your text here…
Fill out as many text boxes as needed; one for each partner
3.3 The added value of the partnership
Insert your text here…
Describe the strategic added value of the partnership. Explain to what extent and why the
different parties would not be able to achieve the project objectives independently.
- Does the PPP create synergy, i.e. the cooperation is more effective than when each
partner would act individually? This could for instance be related to access to markets
financing, better use of infrastructure, innovation, better risk management etc. If
applicable, explain how the synergy is obtained.
- Does the PPP increase efficiency (cost reduction, higher quantity or quality of
product/service per €)? If so, how?
- Why is each partner crucial to implement the project successfully? To what extend is
achieving the project Results depending on the participation of each partner.
Required:
- It is important for the parties to demonstrate that they will be implementing
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-
-
the programme together. The proposal should explain why and how the
partnership has more value for the substantive goal of the programme than
individual applicants would have.
The partnership has strategic added value (for the development objectives).
The strategic added value of the partnership may lie in various factors,
including synergy (thematic specialisation) and efficiency gains (costs
reduction).
The extent to which the partnership is crucial to achieving the envisaged goals;
why wouldn’t the different parties be able to achieve the goals independently?
If the project requires intervention of local public organisations (e.g.
modification of policy, legislation, law enforcement etc) this needs to be part of
the intervention strategy and active involvement of the local public partner is
required. In this case this involvement needs to be demonstrated by at least an
endorsement (MoU).
3.4 Partnership risk assessment and mitigation
Insert your text here…
Perform a risk assessment on the co-operation between the Project partners and describe
risk factors of the partnership. At least make a distinction in internal and external risks.
-
What partnership co-operation risk factors are identified and what is their influence on
the project progress.
Categorize the probability the adverse effect of the risk actually occurs
(low/medium/high). Provide the rationale of this categorization.
Categorize the magnitude of the adverse effect of the risk (low/medium/high). Provide
the rationale of this categorization.
What measures will you take to mitigate the risks?
If the project includes a Revolving Fund, describe the risk sharing agreement between
the relevant project partners.
Required:
- The partnership – i.e. co-operation between Project partners - is based on a
feasibility analysis. This analysis examines at any rate: the risk factors and/or
the partnership’s weaknesses. The feasibility analysis identifies risks and
contains concrete measures aimed at controlling them.
3.5 Partnership governance and arrangements
Insert your text here…
Describe the governance of the project and partnership. How is the governance model
structured, please also pay attention to local project management. Additionally, describe
how the partnership will be formalised.
Together with the application, a cooperation agreement, signed by the applicant and all
partners should be provided as Appendix 8. The outline of the cooperation agreement is
already available (see Appendix 8). If FDW funding is granted a partnership agreement has
to be drafted and signed by all partners as part of Result 1. This partnership agreement has
to pay attention to e.g. the roles, responsibilities, governance, decision making, conflict
management, and the use of means & results.
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Provide the governance model.
Describe how the local project management is arranged;
Provide a cooperation agreement as Appendix 8, signed by the applicant and all
partners;
Describe what kind of formal agreement will be entered into if FDW funding is granted
(agreements, MoUs, Joint Ventures, etc.).
Required:
- Together with the application a cooperation agreement, signed by the applicant
and all partners has to be provided as Appendix 8.
- In Result 1 the parties must set out their partnership in a written partnership
agreement. This shows the extent to which arrangements, the governance of
the partnership and the spreading of costs and risks have been agreed upon by
the partners.
3.6 ICSR policy for companies
Insert your text here…
When available, please provide a copy of the existing and implemented ICSR policies of
companies as Appendix 7 to the application.
For companies that do not have a ICSR policy according to the OECD guidelines in place:
- Include the development of the ICSR policy as part of the results in Appendix 2.
- Additionally for companies without ICSR policy: Describe how the company at present
deals with ICSR themes such as employment standards, workplace health and safety,
gender policy, non-discrimination policy, child labour, employee participation, chain
responsibility, measures to prevent corruption, red tape, environmental management,
etc.
Required:
- All company(ies) of the partnership should act accordingly to the OECD
guidelines for multinational enterprises with regard to ICSR, the ILO
declaration on fundamental principles and rights at work and the UN convention
on biodiversity.
- The ICSR policy should be based on the principles of the OECD guidelines. A tool
how to design your ICSR policy based on OECD can be found at:
http://www.oecdguidelines.nl/get-started/creating-a-csr-policy/
- If the company(ies) of the partnership has (have) no ICSR policy yet, FDW will
require them to produce a ICSR policy during the project period.
4 Operational implementation
4.1 Technical Assistance (TA)
4.1.1 Project staff
Insert your text here…
Provide the staffing and accompanying budget of the project, including names and resumes
of the project management and senior experts.
- Please fill out Appendix 3, sheets 3.1 to 3.10, Result 1 to Result 10 RF.
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Please copy the table ‘Staff hours and budget’ from Appendix 3, sheet 5 Summary
Tables, and replace the example table below with it.
List the key members of the project team and indicate their roles and responsibilities.
Key members are project management staff and senior experts.
Please specify what activities are part of, and thus budgeted as project management?
Please provide resumes as Appendix 6 to the Application.
Required:
- The staffing, especially of the project management and senior experts, needs to
be of sufficient quality to secure a successful completion of the project.
- The tariffs of the project staff need to be calculated based upon the required
tariff-system set by RVO.nl (please refer to the policy rules, Annex 1, paragraph
3.2 the so-called ‘Loonkosten + vaste opslag systematiek’)
- Project staff cannot be budgeted for more then 48 hours per week.
4.1.2 Knowledge transfer programme
Insert your text here…
Give a detailed description of the knowledge transfer programme. This programme can
include training, education and activities and interventions to induce behavioural change.
Provide a description and rationale of the knowledge transfer programme and fill out the
training and behavioural change intervention table below.
- What is/are the objective/objectives of the knowledge transfer programme?
- What kind of training will be given? (lectures, workshops, etc.) or what activities will be
performed?
- Which skills or knowledge will be transferred?
- What behavioural change is envisioned?
- Who and how many people will be trained? Distinguish between basic-level, medium- or
high-level training.
- How many people will be reached with the behavioural change interventions? What is/are
the target group/groups?
- Who will be providing the training/executing the behavioural interventions?
- Please fill out the tables below (Training table and Table Behavioural intervention).
Required:
- Transfer of knowledge is an essential aspect of every FDW project.
- The budget for Technical Assistance is partly based on the knowledge transfer
programme.
Training table
Training
No.
Result
(s)
1
e.g.
Result 2
2
Title
Number of
people to be
trained
Basic
Number
of training
days per
person
Total
number of
training
days
= III*IV
Cost per
training
(€)
Medium
High
Basic
Medium
High
Etc.
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Total
na
na
Basic
Medium
High
Table Behavioural change intervention
Intervention Result(s)
Title
No
1
1
Number
of
people
reached
Target
group(s)
Total
intervention
costs (€)
e.g. Result 2
Etc.
Total
4.2 Hardware
Insert your text here…
Specify the hardware in the project in Appendix 3, sheet 3.11 Hardware Specification.
Describe why the specified hardware is needed to obtain the envisioned Results.
- Provide a list of all hardware that will be bought during the project and specify the costs
per item in Appendix 3, sheet 3.11 Hardware Specification. It is NOT required to copy the
hardware list into this project plan.
- Describe in this paragraph of the project plan why the hardware is needed.
- Provide a technical specification of hardware that is at the core of the project, e.g.
sanitation facilities and always of large scale hardware, e.g. a waste processing plant. It
is allowed to provide technical drawings etc. as an annex to the project plan.
-
At least provide information on the following aspects in the project plan:
o The maximum capacity of the hardware that will be purchased? For instance in case
of a water purification unit the output in m3/d.
o The percentage of the above mentioned capacity that will be used at the end of the
project period.
o The technology on which the hardware is based.
o Is the technology commercially proven?
Who will be the owner of the Hardware during the project?
Who will be the owner of the Hardware after project completion?
Required:
- An overview of all hardware is needed to assess the project's budget.
- The technology on which the hardware is based should be commercially proven.
- The hardware capacity should be in line with the actual and short term demand.
- Please adhere to Appendix 3, sheet 3.11 Hardware Specification.
- Note that before completion of Result 1 it is not allowed to make costs for
hardware.
4.3 Project monitoring and evaluation
Insert your text here…
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Describe the project monitoring and evaluation on the project progress. Please note, it is
required to establish a baseline at the beginning of the project. Also the M&E plan (part of
the first result) should incorporate periodic checks on operational/functional sustainability
(e.g. slippage of HW)
Additionally, describe how financial and administrative management is shaped.
Project progress:
- Describe the Planning, Monitoring and Evaluation (PME) system of the project. Pay
attention that a baseline study and M&E plan must be included as part of Result 1. How
will project progress be monitored? Make sure the PME system is in line with the
envisioned project Results that are included in Appendix 2. Substantiate that the PME
system is adequate for successful project implementation.
- What indicators will be used on output and outcome level? Define the indicators in a
SMART manner.
- What methods will be used?
- Describe how sustainability (FIETS) and ICSR (for companies) are incorporated in the
system for monitoring and evaluation of the project.
- For projects with a project budget above € 5 million: Describe how the external
evaluation on achieved output an outcome will be organised. The external evaluator
must be involved in the baseline study.
- Describe how potential risks (project and partnership, sustainability and ICSR) or the
effects of mitigating measures are monitored.
Financial & administrative management
- Describe the financial and administrative management of the partnership and
substantiate how this is adequate for successful implementation of the project.
- Pay special attention to the financial and administrative management of the applicant,
who will be liable towards RVO.nl.
Required:
- The proposal must include a satisfactory system for project monitoring and
evaluation
- A baseline study has to be included in result 1.
- The M&E plan should include periodic checks on functional/operational
sustainability;
- Data from (effect) monitoring should be broken down by gender and vulnerable
groups, where possible.
- The PME system is adequate to assess if the progress of outcomes, outputs and
sustainability are sufficient. The organisations have regular independent checks
on their internal functioning and their outcomes and quality assurance;
- Projects with project budgets above €5 million need to be evaluated on at least
the obtained output and outcome by an external evaluator. The partnership
needs to take the necessary provisions for this. The external evaluator must be
involved in the baseline study;
- Financial and administrative management: there is an adequate check on the
financial situation of all parties and an adequate monitoring system of the
financial situation of the project;
- Please note, A minimum of 2% of the project budget should be allocated to
monitoring and evaluation (refer to Appendix 3, sheet 3.12 overview).
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5 Project budget
The project budget and financial figures should be given in Appendix 3 Financial sheets.
Please fill out all worksheets of Appendix 3 and include a copy as Appendix 3 with the FDW
application. Please note that the project budget needs to be specified per Result (refer to
paragraph 2.4.2 Output and outcome and Appendix 2, Result chain and Results.
5.1 Contribution project partners
Insert your text here…
Contribution of project partners
Fill out the table in Appendix 3, sheet 2 Contributions. Here the contribution of the project
partners and FDW should be filled out.
- Please copy the resume table ‘contribution of the project partner’ from Appendix 3, sheet
5 Summary tables and replace the example table below with it. Please provide a concise
explanatory text here, in which the own contribution is further specified.
- Provide a concise description on how the contribution of the project partners will be done
and arranged. Pay attention to both the in-cash and the in-kind contributions.
Financial statements
It should be demonstrated that the partners are able to finance their own contribution.
Public partners should demonstrate this by sending a legally signed Letter of Intent
following the mandatory format of Appendix 4a. Please note that for local public partners
only in-cash contributions are considered ‘own contribution’ and can be eligible for FDW
funding.
Companies, NGOs and Knowledge Institutes should provide copies of the most recent,
audited annual report. Based on the audited annual reports, Appendix 3, sheet 4 Key
Standard table should be filled out. Please, substantiate how the partners are able to
finance their own contribution. RVO.nl assesses the partners ability to finance their own
contribution using the key standards from Appendix 3. Please read the explanatory text of
Appendix 3, sheet 4 Key Standard Table for more information on how the audited annual
reports and the Key Standards Table will be used demonstrating the financial capability of
the project partners. If the required values on the key standards are not met, the partner
can make use of a Third Party Guarantee or Bank Guarantee. If a Third party Guarantee is
used, please provide this as Appendix 4c with the application using the mandatory format
(Appendix 4c). If a Bank Guarantee will be used to finance the own contribution please
provide together with the application a singed Letter of Intent from the bank. The bank
declares to provide an Bank Guarantee if the project is granted. When using the letter of
Intent the mandatory format Appendix 4b should be used. The actual Bank Guarantee has
to be provided as part of Result 1 (refer to Appendix 2).
-
Provide for Companies, NGOs and Knowledge Institutes the most recent annual report as
Appendix 4, Financial Statements. Please refer to the additional information in Appendix
4.
Provide for Public partners that have a contribution to the project budget a legally signed
Letter of Intent regarding the own contribution.
Describe how the own contribution is financed by the project partners (refer to Appendix
3, sheet 4 Key Standards Table)
o Describe how the own contribution and working capital will be provided for.
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Required:
- The project partners should contribute at least 40% of the project budget for
projects on the sub-themes ‘Access to clean drinking water and sanitation’ and
‘Efficient water use, especially in agriculture’. For project in the sub-theme
‘Improved Water Resource Management’ a minimal own contribution of 30% is
required.
- At least half of the own contribution should come from companies (20%/15%
of the project budget)
- In-kind contributions of governmental bodies are not regarded as ‘own
contribution’.
- All project partners should demonstrate they are able to finance their own
contribution and can pre-finance activities if necessary.
- If in-cash contributions are made conditional to reaching milestones (results in
time) this has to be indicated and sufficiently explained.
Table: Contribution of the project partners
Replace the Example of Table: Contribution of the project partners with the filled out table
from Appendix 3, sheet 5 Summary Tables
Example
Contribution of the project partners
Name
Category
FDW
Public Body
contribution
financed in
cash (€)
contribution Total
financed in- contribution
kind (€)
(€)
Share (%)
€
-
€
-
€
-
#DEEL/0!
Applicant
0
0 €
-
€
-
€
-
#DEEL/0!
Partner 1
0
0 €
-
€
-
€
-
#DEEL/0!
Partner 2
Partner 3
0
0
0 €
0 €
-
€
€
-
€
€
-
#DEEL/0!
#DEEL/0!
Partner 4
Partner 5
Partner 6
Partner 7
Partner 8
Partner 9
Partner 10
Total
0
0
0
0
0
0
0
0
0
0
0
0
0
0
€
€
€
€
€
€
€
-
€
€
€
€
€
€
€
-
€
€
€
€
€
€
€
€0
#DEEL/0!
#DEEL/0!
#DEEL/0!
#DEEL/0!
#DEEL/0!
#DEEL/0!
#DEEL/0!
#DEEL/0!
5.2 Revolving Fund
Insert text here…
If the project intervention strategy involves the setup and operation of a Revolving fund, this
paragraph must be completed. If the project does NOT include a Revolving Fund this
paragraph can be deleted from the project plan.
In relation to the project budget and the Revolving Fund, please describe:
- How will the Revolving Fund be financed.
- How much FDW funding is requested as financial capital for the Revolving Fund? Please
refer to the requirements and restrictions as mentioned in the Subsidy Order FDW.
- As stated earlier in paragraph 2.4.2 Output and Outcome all activities related to set-up,
implementation and operation of a Revolving Fund should be included in a separate result
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‘Result 10.RF’. This results in that also the budget relating the Revolving Fund will be
separately given in Appendix 3, sheet 3.10 RF.
Required:
- The partnership must contribute at least 40% of the financial capital of the
Revolving Fund in cash. Thus maximum 60% is contributed by FDW.
- The financial capital of the Revolving Fund originates at all times during the
project period at least for 40% from the partnership’s own cash contribution.
- The maximum FDW-funding on the financial capital of the Revolving Fund is
€250,000. Do note that this is excluding costs on Technical Assistance, including
training and marketing during development and implementation of the
Revolving Fund.
5.3 Overview project budget
Insert your text here…
Fill out the project budget in Appendix 3, sheet 3.1 to 3.10 Result 1 to 10 (RF) and sheet
3.13 project liquidity requirement. Please present the budget summary below by copying it
from Appendix 3, sheet 5 Summary tables and replacing the example table below. Where
needed, explain the project budget and liquidity requirement in this paragraph.
The project liquidity requirement will be used to draft the payment schedule for advance
payments on the subsidy by RVO.nl. As part of Result 1 the liquidity requirement can be
modified by the partnership.
Notes to the various items in the project budget:
1. Project management
- This includes the cost for time spent by the project partners and consultants on activities
such as organizing meetings, drafting business plans, reporting etc.
- Travel and accommodation costs are also included.
- Please specify the number of days spent on project management per Result.
- If a consultant is hired for project management or project administration the consultant's
contract may be inspected.
2. Monitoring & Evaluation
- A minimum of 2% of the total project budget is required to cover Monitoring and
Evaluation costs of the project. This includes the execution of a baseline study. The
output and outcome of projects with a budget above € 5,000,000 need to be evaluated
by an independent external party.
3. Other Technical Assistance
- This includes all costs for transfer of knowledge and training activities for the employees
and for any third parties.
- In addition, legal costs as well as costs for permits, marketing, engineers and architects
may be included here.
- Certification: all cost for certification of quality or ICSR (e.g. ISO-certification,
environmental certification);
- Other cost related to ensure ICSR compliance.
4. Hardware
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-
Capital goods: these include all investments in tangible, goods used for production.
Infrastructure: cost of creating new or improving existing infrastructure. (Purchases of
land or existing buildings are not eligible for subsidy.)
All hardware must be DDP (Delivered Duty Paid), excluding VAT.
Please note that the full achievement of Result 1 is required to commence with the other
Results. In Result 1 only Technical Assistance can be applied for. As from Result 2,
Hardware may be included in this table.
The following costs are not to be included in the FDW budget:
- Project cost incurred before the start date of the project, as specified in the
Administrative decision.
- Costs for compiling and dispatching in the FDW application.
- Financing costs and interest costs.
- Research and development (R&D) costs.
- Costs for purchasing, renting or leasing land.
- Costs for purchasing, renting or leasing existing buildings.
- Sales tax, VAT.
- Operational costs, excluding project operational costs.
- In-kind contributions of local governmental bodies.
- Cost made and paid for by third parties, i.e. parties outside the FDW partnership, are not
eligible for funding. There is one exception namely: Hardware that is directly offered to
the project’s target group can only by eligible for funding if it is demonstrated that it is
indispensable in order to reach the most vulnerable groups, it aligns with the demand
and needs of these groups, it does not lead to market distortion and sustainability of the
HW is ensured (e.g. target group is able to pay for operational and maintenance costs).
If funding is provided for this hardware, the funding must be fully used for the benefit of
the target group.
- Inflation costs or costs related to changing exchange rates.
Required:
- The proposed project budget should be in line with and proportionate to the
corresponding activities.
- It should be plausible that the project partners can finance the own
contribution.
- A minimum of 40%/30% of the total project budget should be contributed by
the partnership. The partnership’s own contribution cannot be originated from
grants of the Dutch Ministry of Foreign Affairs. A higher own contribution is
encouraged. For more detail on this and the following requirements please refer
to the Policy Rules.
- Half of the own contribution should be contributed by the private partners.
When applying for the maximum subsidy percentage a minimum of 20%/15%
of the total project budget should be contributed by private partners.
- A maximum of 60%/70% of the total budget may consist of FDW grant.
Table Summary overview project budget
Replace the Example of Table: Contribution of the project partners with the filled-out table
from Appendix 3, sheet 5 Summary Tables.
Example
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6
TOTAL
Result RF
Result R9
Result 8
Result 7
Result 6
Hardware (€)
TOTAL BUDGET (€)
1+2+3+4
Result 5
4
Result 4
3
staff (€)
Monitoring & Evaluation
(€)
Technical Assistance
(excluding project staff)
Project operation (€)
1+2+3
Result 3
2
Result 2
Result 1
1
TOTAL in %
Summary overview project budget
Budget item
€0
€0
€0
€0
€0
€0
€0
€0
€0
€0
€ 0 ######
€0
€0
€0
€0
€0
€0
€0
€0
€0
€0
€ 0 ######
€0
€0
€0
€0
€0
€0
€0
€0
€0
€0
€ 0 ######
€0
€0
€0
€0
€0
€0
€0
€0
€0
€0
€0
€0
€0
€0
€0
€0
€0
€0
€0
€ 0 ######
€ 0 ######
€0
€0
€0
€0
€0
€0
€0
€0
€0
€ 0 #####
NA
€0
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