PROCESS
Personal details
1.
2.
3.
4.
5.
6.
7.
8.
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11.
12.
13.
14.
15.
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24.
25.
26.
ID Number (SA NATIONALS WITH ID)
Student number
Appl year
Choice 1
Offering type
Choice 2
Offering type
Block (always 0)
Block (always 0)
Title
Initials
Surname
Birth date
Passport Number (Foreign student with no SA ID)
First names
Maiden name if
applicable
Marital Status
(S,M, D, W)
Gender
(F/M)
Study type
Default (n)
Foreign needs to change
Source of funding (LEAVE IT BE) – Default area
Currency code
(LEAVE IT BE) – Default area
Home language
(from application form)
Preferred language Default “E” – change to “A” for alternate
+ Afrikaans
APK ONLY
Church/religion
Occupation
(leave it be)
Formal statistical information
Group
Citizenship
Country code (default from Citizenship)
Non Resident Indicator
* Default “N”
(Default area)
* Foreign “Y”
(Default area)
General Information Employment details
Administrative comments
Selection comments
(LEAVE IT BE)
(LEAVE IT BE)
(LEAVE IT BE)
30.
31.
Post School activities
Activity last year (What you are doing in the year of
application)
Last PSE: (Last enrolled tertiary institution)
Exemption subjects
(LEAVE IT BE)
Highest grade: 12 always
Matric date : yr 11 always (200611)
32.
Exam number
33.
34.
Matric type ( MUST be entered)
Aggregate (1st years only-MUST be entered (new field for
version 13)
School
28.
29.
35.
Next block
Address: PA, AC, NC
Next block
Contact: HT, WT, CT, ET
Next Block:
Matric subjects
Next block
Disabilities
(if applicable)
Enter
Query
Print
Exit
Save
1.
•
•
All bold type indicates
mandatory field - Forced field
All these fields must be captured
and saved before the system will
allow an exit or a move to the
next block.
Execute
Query
Previous
Block
Next
Record
Previous
Record
Next
Block
Defaulted to English
unless student asks for
a change to Afrikaans
• Field not marked as mandatory
or forced field but it is an
important
default
field
determined by the citizenship.
• Field not marked as mandatory
or forced field but important.
Southern African
Foreign Student
N
Y
Example
Country=100
South African
Citizen=100
Alien indicator = N
Country=102
Foreign student
Alien indicator=Y
Citizen=102
Do not use these fields
Write on Administrative
Comments when
necessary
•
•
•
•
Eg: 08-Matric pupil (Standard 10/Grade 12)
Will not have last PSE
07-Labour force/often may have last PSE
All the other codes will have last PSE
(check application form)
This is a faculty field (leave it be)
NEXT BLOCK
•
•
Contact types:
System defaulted to
PC=primary contact
•
•
Other types:
AC – Account-must
be captured
•
•
NC – Next of kin
When provided
Contact relationship
System defaulted to
PRIM = primary contact
ACCT = Account contact
NOK = next of kin
NEXT BLOCK
•Both these lines must always be completed.
• No punctuation
marks or dashes or
spaces between PO
or numbers
PA-MUST always be captured
AP Account Address MUST always
be captured
HA Physical Address for Next of Kin
NP Next of Kin
SA Study Address*
This field MUST always be captured
NEXT BLOCK
Codes:
CT
Cellphone
ET
email
FT
Fax
HT
Home
NH
Home-next of kin
NW
Work – next of kin
ST
Study
WT
Work
AI
Account Contact ID
IC
International Cellphone
AFTER COMPLETION GO BACK TO CONTACTS AND ENTER RELEVANT CONTACT. ALL APPLICATIONS MUST HAVE
PRIMARY CONTACT AND ACCOUNT CONTACT
Captured before capturing
the address details.
Must be captured 12
Year + 11
Capture after contact
details
Undergraduates only
•
•
IF PROVIDED GO TO NEXT BLOCK AND ENTER DISABILITY AS INDICATED ON APPLICATION FORM
•
•
Make sure that the correct
subjects are captured.
If student changes from
one grade to another
DELETE the incorrect
subject.
Always enter the symbols
NSC results capture
percentage
NEXT BLOCK
• CHECK APPLICATION FORM VERY CAREFULLY AND MAKE SURE THAT THE CORRECT CODE IS ENTERED
• IF STUDENT DOESN’T HAVE A DISABILITY, PLEASE DON’T CAPTURE NONE.