Basic Formatting
A. There are multiple ways to do just about
any function in Microsoft Office Suite.
1. Buttons on the top
2. Control keys (hot keys)
3. Right click
4. Hover over text
Control Key Combos
ctrl z = undo
ctrl y = redo
ctrl p = print
ctrl s = save
ctrl c = copy
ctrl x = cut
ctrl v = paste
ctrl n = new file
ctrl r = align right
ctrl l = align left
ctrl e = align center
ctrl j = justify alignment
ctrl a = select entire document
ctrl h = replace/find
Basic Formatting
B. Selecting Text to Format
1. highlight the text by clicking and dragging
2. double click a word – selects just that word
3. triple click a word – selects the paragraph that
word is in
Basic Formatting
Left Margin Clicking
Margin -the space between the edge of the
paper and the text
1. Single click selects one line
2. Double click selects one paragraph
3. Triple click select whole document
LEFT
MARGIN
ONLY
Basic Formatting
C. Basic Text Format
1. Boldface – used to emphasize a small
number of words or single sentence
2. Italics – used when listing references
of a periodical
3. Underline – used in research report
when listing references of a book
General rule – no more than 3 words for
emphasis. Possibly one important sentence.
Words worth emphasizing





Not
Never
Always
And
Or
Headers and Footers



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Allows text, pictures, shapes, etc. to appear
over and over on every page of your
document
You only have to enter the text, shapes, etc.
one time
On Insert tab, 2 buttons
Or double click in top or bottom margin
Additional Functions
1. Page numbers
- Insert tab
- go in the footer
2. Page Breaks
- pushes text onto the next page
- Insert tab
- ctrl enter
Pictures

Insert tab. Choose Picture

Select the pic from window. For your test,
select Desktop then Computer Lab Public
Files folder. There will be two pics there.
Pictures

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When selected on the pic, the pink Picture
Tools tab will appear
Use the Text Wrapping button and choose
the Tight option
Pictures

Layer the pictures – drag one atop the other
Pictures

Group the pictures
1. Click the first pic then hold
down shift key
2. click the second pic
3. let go of shift key then right
click and go to Group
4. Pics will now be grouped
and act as one picture for
moving, resizing, copy/paste, etc.