Logistics Schedule
SONC Fall Tournament
Oak Hollow Golf Course
Thu, 11/03/16
When?
Who?
What?
10:00AM
Carolina Golf Cars
Delivers golf carts to the tennis center ( driven over Sat am)
1:00PM
A Sani Can
Delivers port-a-johns
6:00PM
Coaches Meeting via webinar
Fri, 11/04/16
When?
Who?
1:00PM
2:00PM
What?
Equipment delivered by SONC staff
Hauser
Delivers bleachers
2:00PM
Venue team arrives
2:05PM
Venue team inventories equipment and sets up venue, venue manager takes directional
signage to be placed in the morning.
2:05PM
Inventory equipment (use SONC checklist, confirm what facility is providing, any vendor
deliveries)
2:10PM
Test equipment (batteries working, bullhorn functional, PA working, stopwatches live, etc.)
3:00PM
Venue manager puts out directional signage
4:00PM
Set up tents, tables and chairs place equipment in designated areas
5:00PM
Set up ends
Sat, 11/05/16
When?
Who?
What?
6:30AM
Starbuck's coffee is delivered by venue team member
6:30AM
Venue Team arrives
6:30AM
GMT drive golf carts over from tennis center
6:35AM
Venue team picks up radios
6:45AM
Ensure volunteer check-in is ready to greet first volunteer (volunteer check-in sign, sponsor
grids on table, check-in sheet, list of volunteers, T-shirts laid out by size for easy
distribution, tickets for lunches)
7:00AM
Volunteer check-in assistants arrive
7:15AM
General and competition volunteers arrive
Thursday, October 27, 2016
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SONC Fall Tournament
Oak Hollow Golf Course
7:15AM
Medical personnel arrive
7:30AM
Athlete check-in begins
7:30AM
Volunteer training begins
7:45AM
Ensure all competition volunteers are in place for competition to begin
8:00AM
Competition begins for course play
10:00AM
Lunch delivered
10:00AM
Meals assistants check-in
10:30AM
Skills Head Coach Check-In
11:00AM
Lunch available
11:00AM
Individual skills coaches' meeting
11:00AM
Skills volunteers check-in
12:00PM
Skills competition shift 1 begins
1:00PM
Starbucks container returned to store by venue team
1:45PM
Skills competition shift 1 ends
2:00PM
Skills competition shift 2 begins
3:45PM
Skills competition shift 2 ends
4:00PM
Course play competition ends
4:15PM
Volunteers drive golf carts back to tennis center
4:20PM
Venue team packs up equipment and stores in clubhouse
7:00PM
Skills redivisioning and course play division updates completed
Sun, 11/06/16
When?
Who?
What?
6:00AM
Venue team arrives
6:05AM
Venue team picks up radios
6:30AM
Ensure volunteer check-in is ready to greet first volunteer (volunteer check-in sign, sponsor
grids on table, check-in sheet, list of volunteers, T-shirts laid out by size for easy
distribution, tickets for lunches)
6:30AM
Volunteer check-in assistants arrive
7:15AM
General and competition volunteers check-in
Thursday, October 27, 2016
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SONC Fall Tournament
Oak Hollow Golf Course
7:15AM
Medical personnel arrive at venue
7:30AM
Ensure head coach check-in is ready
7:30AM
Volunteers drive golf carts over from tennis center
7:50AM
Ensure all competition volunteers are in place for competition to begin
8:00AM
Competition begins for course play
9:45AM
Skills competition volunteers check-in
10:00AM
Lunch delivered
10:00AM
Meals assistants check-in
10:30AM
Skills competition shift 1 begins
11:00AM
Lunch available
12:00PM
Skills competition shift 2 begins
1:00PM
Lunch distribution ends
1:30PM
Skills competition and awards ends
1:30PM
Donate/give away all leftover lunches- pack up left over snacks like crackers and all bottled
drinks
3:00PM
Starbucks container returned to store by venue team
3:00PM
Volunteers drive golf carts back to tennis center
3:05PM
Directional signs taken in
3:15PM
Venue tear down begins
3:30PM
Pull down all signage- roll banners with letters on the outside
4:00PM
Course play competition and awards ends
4:00PM
Equipment packed up
4:30PM
Venue Manager does final walk through to ensure all equipment is picked up/ venue is clean
Mon, 11/07/16
When?
Who?
What?
10:00AM
A Sani Can
Picks up port-a-johns
10:00AM
Hauser
Picks up bleachers
10:00AM
Carolina Golf Cars
Picks up golf carts from tennis center
Thursday, October 27, 2016
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