Using the Action Plan Template
You will use the M-DCPS Collaboration site to enter Action Plan 1 for Goal 1 of the
SIP. The following steps will guide you through the process:
1. To begin working on the Action Plan Template, be sure that you are using
Windows Internet Explorer. If Windows Internet Explorer is set as your
default browser, click on the following link:
https://collaborationportal.dadeschools.net/departments/9046/ActionPlan
Upload/ActionPlan/Documents/Forms/AllItems.aspx
If any other web browser (such as Chrome or Firefox) is set as the default, open
Windows Internet Explorer, then copy and paste the above address into the
address bar and press “enter”.
2. When prompted, enter your credentials. You will then see a screen with a
folder for each Region. Click on your Region to access your school.
Inside the Region folder, school folders are listed by location number and name.
Click on your school’s folder. If the folder is empty or you do not see your files,
double check to be sure that you have clicked on the correct folder.
The files inside the folder must be checked out in order to work on them. Each
file may be checked out by a different person but only one person may check out
a file at a time.
Note: When you have the file open, your name will appear next to the file name
under “Checked Out By”.
To begin entering information for Action Plan 1, choose one of the files and
double click it to open. To edit the file, choose “Check Out and Edit”:
Note: If you do not see this
screen, it may be because are
not using Windows Internet
Explorer. Close the browser,
launch Internet Explorer and
copy and paste the site address
into the address bar, as
instructed above. Or, you may
still have the file checked out.
Look at “Checked Out By” to
see if your name is there.
Click okay and the template will open in Microsoft Excel.
Before you can begin work, click on “Enable Content”.
Click “Yes” if prompted by a security warning:
Heading
The Action Plan 1 heading shows the content area, in this case Language
Arts/Reading, dates of implementation and Goal 1 is listed. Note: To change the
goal, if desired, click within the row and edit the text that appears in the white
box.
Barriers
When you have identified the barriers, enter them into the template. Begin typing
in the box:
To add another barrier, select “Click to Add Additional Barrier” and when the box
opens, type in the next barrier. Continue until you have listed all barriers.
When you are ready to choose the barrier to address, click on the button next to
that barrier.
Resources
List the resources you have identified to address the chosen barrier. List all the
available resources.
Strategy
To choose the strategy you will use to address the barrier, click where indicated
on the template. This will open drop down menu.
When you choose a phrase from the drop down, for example “Collaborative
Conversations”, the strategy you have chosen will appear below the heading.
Note: If you would like to enter your own strategy, click on the button on the righthand side and a new box will open for you to type in.
Action Steps
Once you have chosen your strategy, you will enter the action steps needed to
implement it effectively. On the template, type the requried information.
Now that you have completed entering information for the first strategy, you may
want to add another strategy or, if you are finished, print the Action Plan. Use the
buttons at the bottom of the page to perform these operations.
Saving the Action Plan
While you are working on the file, you may “Save” using the File menu on Excel,
but in order to save the file for others to see, you must check it back in to the
Collaboration Site. To do this, “x” out of Excel and select “Yes” when you are
asked if you want to save the changes. You will then see the following message:
If you are ready to check in, choose Yes. If you choose “No”, you will still have the
document checked out and the changes will not be viewable by others.
Clicking on “Yes” opens the following dialog box.
bb
You may wish to note changes that have been made or other comments that
would be of interest to others. (In the example “bb” was entered as a comment.)
It is not necessary to enter comments. By clicking OK, you will save the version
back to the Collaboration Site and check the document back in so that someone
else can edit it. It is recommended that you always check the document back in
when you are saving changes. If you forget to check the document back in, others
will not be able to edit it. You can always check it out again to continue. When
you click on “OK”, the document will save back to the Collaboration Site folder
and your name will show under “Modified By” and it will no longer show under
“Checked Out To”. Any comments you wrote will show under “Check in
Comment”.