New Managers
Welcome Pack
Foreword
May we firstly take this opportunity on behalf of the Club, of
welcoming you as Coach/ Manager. The Club is nearly 40 years old
having been established in 1977 and is currently one of the fastest
growing clubs in the county. It depends totally on the support and
efficiency of its volunteers, coaches and generous sponsors. On
behalf of the Officers of the Club may we take this opportunity to
express our thanks and gratitude to you for the time you will give to
the children and to the Club.
We are confident that you will experience much pleasure and
satisfaction in witnessing the enjoyment, commitment and
development of the children in your group. Despite the tensions and
problems in managing children, parents, relations and other officials
in leagues, we are certain you will gain many fulfilling moments and
find the responsibility rewarding.
This guide has been produced and instigated by a number of current
Team Managers and it aims to help new Coaches/Managers along
the way in the first year of their own development. It offers many
suggestions and handy tips which have been gained from actual
experiences.
The guide is not prescriptive and the Club Secretary, Treasurer,
Chairman and Welfare Officer are always available for advice and
guidance. Their contact details are contained in the following pages.
Enjoy yourself, ensure the children enjoy themselves
Contents.
1. Principals of Fair Play
2. Contacts - important contact information for coaches
3. My team – contact details and other important information
4. Player Registration
5. Match day – arrangements to make the game go smoothly
6. Rules – the league rules for mini football
7. Discipline – guidance for coaches, players and parents
8. Policies – documents that set out the club’s policies
9. Budgeting – your team’s finances for the season
10.
Kit ordering – what to buy and how to get sponsors
11.
Training - where and how to train your team
12.
Qualifications – your development as a coach
13.
Coach Education
14.
Managers Rules
Principles
The importance of fair play
The Club shall aim to positively promote the game of football to its
members and offer coaching and competitive opportunities to all
those members who wish to play. It will seek to involve all members,
particularly adults and parents of junior members, in the undertaking
of its activities to ensure there is sustainable and quality provision for
all.
The Club is fully committed to the principles of the equality of
opportunity. No participant, volunteer, job applicant or employee of
the Club will receive less favourable treatment on the grounds of
gender, age, colour, disability, ethnic origin, parental or marital
status, religious belief, social class or sexual preference than any
other.
The Club will ensure that there is open access for all those who wish
to participate in the activities of the Club, in whatever capacity and
that they are treated fairly.
The Club recognises its legal obligations not to discriminate and will
regard discrimination by any club official, volunteer or participant as
grounds for disciplinary action under the relevant Club rules. All
coaches must undertake a FA criminal record check before joining.
Many of the Clubs management policies can be found on our
website. www.loutholdboysfc.co.uk
These include;
Club Constitution
Code of Conducts – Players, Spectators, Managers, Parents
Respect Code of Conduct
Mangers Rules
Anti Bullying Policy
Anti Discrimination Policy
Child Protection Policy
Equal Opportunities Policy
Equity Policy
Junior Football Policy
Social Media Policy
Photography Policy
Contacts
This section of the handbook provides you with many
of the important contacts you will need to coach your
team. These contacts will help you keep in touch with
club representatives as well as key people from outside
of the club.
Louth Old Boys contacts – here are the contact
details of the key officials within our club.
If in doubt about who to contact, please contact
the secretary who will be happy to guide you in
the right direction.
Chairman
Ewan Findley, 01507 610048(H) 07825397979 (M)
Email [email protected]
Secretary
Brian Ley, 01507 601416(H) 07879221692(M)
Email [email protected]
Assistant Secretary
Stuart Vickers 01507 608418(H) 07885135441(M)
Email [email protected]
Community Coordinator/ Vice Chairman
Andy Willson 01507 600625(H) 07979632850(M)
Email [email protected]
Welfare Officer
Stuart Taylor, 01507 354913(H) 07773567105(M)
Email [email protected]
Treasurer
Ian Warsap, 01507 611013(H) 07854141886 (M)
Email [email protected]
Girls Coordinator
Jackie Birkett 01507 600276(H) 07521732507(M)
Email [email protected]
Equipment Requests
Steve Revell 01507 608729(H) 07809457734(M)
Email [email protected]
Pitch Bookings and Referees
Steve Parks and Dean Webb
The Pavillion, London Road, Louth
01507 605968(W)
Email [email protected]
[email protected]
Contacts
Mid Lincs Football League and Gradely –Officials
should, whenever possible, be telephoned
between 6pm and 7pm but never later than 9pm.
Only contact if essential, otherwise contact our
Secretary who deal with your query or contact
them on your behalf.
Here are the contact details of the key officials
within the Mid Lincs Football League
League Chairman & Fixtures Secretary
Ron Westerman
Tel: 01522 683650
Mob: 07496 333094
[email protected] / [email protected]
League Secretary
Rachael Nichols
Mob: 07711 896882
[email protected]
Vice Chairman & Treasurer
Rob Merryweather
Tel: 01522 696247
Referee Secretary
Richard Hodds
07837 292460
[email protected]
Welfare Officer
Paul Nicholson
01522 568374
[email protected]
League Registrar U7-U12
Brian Strawson
01522 542148
[email protected]
League Registrar U13-U17
Joy Hunt
01673 862345
[email protected]
Here are the contact details of the key officials
within the Gradely Football League
Chairman
Benn Cass
11 Curry Road, Grimsby, DN34 4EZ
07754 009184, [email protected]
Vice Chairman
Barry Turner
01472 826953
Secretary
Kim Leach
42 Ferndown Drive, Immingham, DN40 2LP
07964273873, [email protected]
Welfare Officer & Respect
Jon Woods
23 David Street, Grimsby, DN32 9NL
07812 073301, [email protected]
Registrar
Les Harrison
68 Columbus Way, Grimsby, DN32 1RU
01472 310372, [email protected]
Fixtures Secretary
Chris Good
07966 135124, [email protected]
Referees Secretary
Steve Wright
07762 945431, [email protected]
My Team
It is Important that you keep a record of all the
contact details of all players and any who train
with you. All mangers are provided with a record
book each season. This book allows you record all
subscription payments, match information and
player contact details. It is also important that
manager have to hand each player’s medical form
should it be required.
Football Registrations. - How to
All players registering with either league must
complete a player registration pack (in duplicate,
front and back).This will include a club registration
and code of conduct form, Medical form, League
registration forms and a zero tolerance form. Two
passport photographs are also required.
Registration forms will be available from the
Secretary and will be available for download from
our website as well as the league websites. A Club
registration fee of £15 is to be paid by each player
when signing on and no forms will be signed
without it. We usually hold a registration day for
managers to attend with all their completed
documents. Once all forms are completed and
signed the manager must then post them to the
league for League registration. In turn the league
will provide each manager with a player
registration card which is to be shown prior to kick
off at EVERY game. Any player without a
registration card must NOT participate in any
league games.
Fixtures
All our junior fixtures take place on a Sunday with
the occasional mid-week or Saturday game where
needed.
Mid Lincs League teams are required to attend a
fixtures meeting in July where they will arrange all
their fixtures for the season. Prior to attending
this meeting you will be supplied with a template
of your pitch availability and kick off time
allocated to you. We would advise making a note
of school holiday dates and consulting with your
parents of any dates they will struggle with.
Gradely League team’s fixtures are decided by the
league and are published in 2/3 month blocks.
You will receive an email when these are
available.
It is the manager’s responsibility to provide all
Home fixtures to London Road for Pitch booking
and junior referee appointment.
The fixture list must state the date, opponent and
time of kick off.
Whilst London Road is the club’s official home
ground, your team’s home fixtures may not
always be played at London Road. This is not the
club’s decision. Whilst the club would wish for our
home games to be played at London Road, this is
not always possible due to the huge demand for
the pitches. This really only affects the 11v11
games.
Always refer to League Handbook if unsure speak
with one of the Club Contacts.
Leading up to and Match Day.
Always refer to League Handbook if unsure speak
with one of the Club Contacts.
Home Managers must contact the Away team and
appointed referee (if league appointed) by the
Wednesday leading up to the match to confirm
details, location, kit colours etc… failure to do so
will lead to a league fine.
(Mid Lincs Only, not a requirement of Gradely)
We are very lucky to have great staff at London
Road and many Sundays you will be playing on
the best pitches in Lincolnshire. All managers are
responsible for setting up and dismantling goals
on their allocated pitches as well as putting out
and away the corner flags. If you have an AM kick
off check if the pitch is in use after you as you
may only have to set up and the later team
dismantle.
The clubhouse at London Road has a range of
facilities. Changing rooms are available, but not
normally used for mini football. There are male
and female toilets as well as a bar upstairs.
Travel to matches and training venues.
Children should not be transported in a private car
without the prior consent of their parents/carers.
At no time should the number of children in a car
exceed the usual passenger number. There must
be a seat belt for every passenger. All cars that
carry children must be comprehensively insured.
No coach is to travel alone with a child not related
to them
Cancellation of Match/ unfit pitch procedure
Always refer to League Handbook if unsure speak
with one of the Club Contacts.
If unfortunately the weather has been unfriendly
and the pitch is in no condition to play you must
inform the away team as early as possible, then
the referee and your players. London Road staff
may make the call but it is best for the Home
manger to check the pitch as early as possible.
The League must be informed and the game must
be re arranged within 14 days (Mid Lincs only). 7
days’ notice is required for any other
postponements. (Your keeper or best player are
away is not a suitable reason to postpone a
match)
The Handbook will tell you the minimum amount
of players you require for a game to take place so
please refer to this before contacting league. Cup
games take priority over league games.
If you are struggling for players or any other
reason please contact the Club Secretary for
advice before cancelling a game.
TOP TIP – match day mornings can be hectic. If a
game is off, it can be complicated and timeconsuming calling each of your players’ parents to
inform them of the cancellation.
An alternative, is for you to create a group via
text or what’s app. This will allow all parents to
receive the message at the same time within a
few clicks.
Result Reporting
All managers are required to submit a match report via
the FULL TIME system.
A login will be provided by the league allocated to your
team.
The league prefer this to be done on the Sunday
evening but as a rule must be completed by the
Monday evening, 1 day after the fixture.
The Information required is as follows:
Team sheet: Tick all the players who took part in the
game.
Goal Scorers: Insert the number of goals each player
scored in the box provided.
Clean Sheet: Tick this box for your goalkeeper if he
kept a clean sheet
Man of The Match: Tick this box for the player/s
awarded MOTM
Sporting Marks: This is out of 10 (A fine will be
applied if not completed)
Referees Marks: This is out of 100, see your league
handbook for reference. (A fine will be applied if not
completed) A mark below 50 will require a written
report.
Please make sure you hit the update button before
logging out. It is advised you log out the back in again
to check all information has logged. A screenshot is
also useful if the league were to question anything.
Rules – the league rules for mini football
This section of the handbook tells you the rules of mini
football. You will need to know these rules because you
will often be required to referee your own games.
There are some rules that might surprise you.
To ensure that you have the latest rules please refer to
the Mid Lincs or Gradely Handbook that is issued to
each team manager.
Always refer to League Handbook if unsure speak with
one of the Club Contacts.
Discipline: guidance for coaches, players and
parents
It is essential that you, your players and your players’
parents and supporters behave in an appropriate
manner at all times. It is very unfortunate that
instances of indiscipline are frequent in junior football
and each and every incident is unacceptable.
Key principles
Please abide by these key principles to ensure
appropriate discipline on match days:
Encourage your team to play the game in the right
spirit – respect for the referee at all times, no
inappropriate tackling, players to shake hands after the
game.
Encourage your team’s parents and supporters to
behave in an appropriate manner. If they do not,
please inform them of the club’s policy on Code of
Conduct for Players, Spectators, Managers and
Parents.
Supporters should not shout at the referee and should
not shout negative comments to anyone on the pitch.
Please see the Club website www.loutholdboysfc.co.uk
for the Club policies on Discipline and Behaviour
Code of conduct
The club has a code of conduct published on its website
for Players, Spectators, Managers and Parents.
What to do following an incident of indiscipline
If an incident of indiscipline happens during one of your
games, you must act quickly. You must contact the
Club Secretary and Welfare Officer immediately to
discuss any incident and for advice on the way forward.
Failure to do so may result in a heavy fine for teams or
Club along with individual bans.
The Secretary and Welfare Officer will offer advice and
use his/her experience to decide who and when to
report incidents.
Budgeting your team’s finances for the season
All Managers or a representative are required to attend
the managers monthly meetings, 2nd Sunday of every
month.
As team coach, it is your responsibility to ensure your
team’s finances are in order. The club has no
involvement in your team’s finances other than
requiring you to submit all income at the monthly
meeting and list all expenditure for that month
Income
The source of your team’s income is mainly subs paid
by each player. These are set at £3 per session or £18
monthly either in cash, Cheque or standing order.
These funds go towards all equipment you will need,
the managers coaching awards, first aid supplies, pitch
hire and referee costs to name but a few.
Each player is also required by the Club to pay a
signing on fee of £15. This goes towards Insurances
and cup and a league registration fees. The level of
these costs will vary each year and you should contact
the club secretary for further details.
If a player’s parents inform you they are struggling to
afford the subs, you should contact the club secretary
for advice.
Another source of income may be through sponsorship.
Normally, a sponsor will pay for the team’s kit and will
expect their company name to be printed on the shirt.
Thurlby Motors currently sponsor all our home kits and
Jackets and these are the only kits permitted to be
worn at London Road for a home fixture
The details of all sponsors should be forwarded to club
secretary and each sponsor should be publicised on the
club website.
Managers are always encouraged to find sponsorship
for away kits, winter jackets and training wear etc
should your team require them.
All parents must be aware that even though their child
has a kit it belongs to the club and not the individual.
The kit is to be looked after and washed according to
the instructions on the label.
In the event a player leaves or moves to another club
he/she will be required to return all kit, jackets etc to
the team manager.
Training - where and how to train your team
If you are to have a successful team, you will need to find a
way of training your team that works for your players and
works for you.
Where to train
During the light evenings, teams tend to train at London Road,
Cordeaux School or Wood Lane. We ask you not to train
without a prior booking or notifying Steve Parks and the Club
Secretary. As you can imagine if every team turns up on the
same night it would be chaos.
When the nights draw in “winter training” as we call it, most
teams tend to train indoors, on the astro turf or mugga pitch.
All winter training must be booked through the winter training
coordinator which is currently Karl Pennell. Please do not book
direct with a venue as we can receive a discount at certain
venues for block bookings.
If you have been using a particular venue and later decide that
you do not want to you use that facility or time slot, do not
cancel your booking. These facilities are in demand and the
club would like to keep as many slots as we can. In this
instance, please contact the Karl because another age group
within the club is likely to want your team’s slot.
You should always have two CRC coaches at training sessions.
In the event of one being unavailable you should never train
without at least one other parent there. This is for both for
your protection and the welfare of the children. You will learn
more about this from FA Safeguarding training which everyone
will do as part of coaching qualifications.
How to train you team
It can be difficult to know how to start off training your
team. When they are young, their skills and
competencies are more limited and you will need to
start basic training.
There are many sources of help and advice regarding
training drills.
All New managers must attain a level 1 FA Coaching
qualification, First Aid and Safeguarding Certificate. The
Level 1 course will give you a book of drills to use and
work from.
The Club will contribute to all training and the coach
will be refunded their contribution once they have
completed a set period with the club.
There are also a wealth of websites offering some good
tips and advice.
http://www.freeyouthsoccerdrills.com/free-soccer-drills.html
http://grassroots.fifa.com/static/en/for-coacheducators/organisation-of-grassroots-events/the-grassrootsfootball-session/training-sessions.html
https://www.soccerxpert.com/u6-u8-soccer-drills.aspx
http://www.footy4kids.co.uk/home-page/
All coaches within the club will be happy to help or
advise should you require it, just ask.
If you are unsure or need help in any way please
contact any of the club contacts who will point you in
the right direction.
Qualifications - your development as a coach
As a team coach, you are required to undergo specific
training. This is to ensure you are suitably equipped to
develop your players and to ensure they play and train
in safety.
Team managers and people responsible for running a
team within the Louth Old Boys FC are required to be
FA level 1 qualified and a Licensed Coach as a
minimum to do so.
In order to obtain yours Coaches Club License, you
must hold a FA Level 1 Qualification, Up to date CRC,
Safeguarding and First Aid Certificate. You must also
take part in CPD courses each year to renew your
Licence.
A pre-requisite for each and every volunteer within the
club is a CRC check, without this you will not be able to
coach a team. The Club Welfare Officer will arrange for
you to complete a CRC online application.
Once you have been CRC cleared the Disclosure
Company will issue you with a certificate which
contains your reference number
All Courses must go through our training coordinator
which is Steve Thomas [email protected]
LOBFC Tournament
The first weekend in July is our own annual Tournament.
We set up on the Friday. This involves marking out Pitches, setting up
all the goals and nets, marking out the concessions spots, set up of
Marquee with fixture and results boards, setting up of PA system to
name but a few.
We ask all managers to assist with this and give as much time as they
possibly can. This is a huge weekend for LOBFC and only works with
the help of all its members.
The Fixtures take place over the following Saturday and Sunday.
Even age groups Saturday and the Odds on the Sunday.
Mangers must ask parents or helpers to run their teams on these days
as all managers are required to help with the smooth running of the
Tournament. Refereeing, Marshalling, Car park attendants etc all take
a lot of effort to cover.
Outside Tournaments
Should you wish to enter a Tournament hosted by another club you
are asked to complete the entry yourself and take the payment from
your monthly subs? Please ensure you make a note of the cost and
where you are attending on your monthly return form.
Managers Rules as Directed by the Club Committee
(updated January 2017)
Manager Reporting Responsibilities
1. Managers must ensure all their contact details are kept up to date with all
concerned, for example: Committee / Parents / Players / Leagues / Referees /
Magna Vitae.
2. Managers or their representatives must attend the Monthly Managers Meetings
(second Sunday in the month at 6.15pm) and hand in all collected monies from the
previous month using relevant Payment Pro-forma.
3. Manager to bring to the attention of the monthly meeting or the Committee
anything that is concerning the Manager or affecting the running of the team
4. Manager to ensure that all team kits are purchased through the Committee (in
order to control colour and style and obtain financial benefits for the Club)
Manager Qualifications and Training
5. Every team will have at least one qualified First Aider within their
Manager/Trainer team.
6. All Managers and Trainers must hold a current CRC Certificate and comply that
there are always two CRC'd people at all matches and training sessions in order to
cover themselves.
7. Senior teams (including Ladies) must have 1 FA first Aider on the side lines at
all times, therefore if the manager/coach is also a player and goes on to play then
the other first Aider is available to cover from the side line.
8. All teams must have at least one qualified FA Level 1 Coach associated with
their team.
9. The Club will pay for team Managers and Coaches to attend suitable FA
Coaching courses. A £50 payment, refundable after 18 months, will be required
from the participant prior to the course commencing.
10. The Club following Committee approval will pay for Managers/Trainers to
attend other suitable and relevant courses.
11. All managers are required to join the FA Licensed Coaching Club and ensure
that they retain membership by undertaking required CPD to meet our Charter
Standard requirements.
Manager Responsibilities to their Leagues
12. Managers will not contact their leagues directly regarding complaints about
officials without prior consultation with the Chairman/Secretary.
13. Managers must not take their team off the pitch before the end of a game unless
instructed by the referee.
14. Managers must ensure they understand the requirements of their leagues as set
out in the league handbooks and ensure league rules are followed. Managers must
ensure that results are reported to the league promptly and in the correct format.
15. All managers must inform their Opposition, League, Magna Vitae and Referee
Coordinator (home games) of any fixture changes ASAP.
16. All teams will erect and/or dismantle their goals/nets etc when required, please
make enquiries to Magna Vitae (01507 605968) midweek before every home
match.
17. All Gradely League managers to arrange amongst themselves for at least one
person to attend their Monthly Managers Meetings.
18. All Managers are to follow the Coaches Code of Conduct and adhere to the
RESPECT guidelines at all times. (All codes of conduct can be found on our
website)
Manager Communications
17. All Web site and general social media information to be channelled through the
relevant Committee member (Stuart Taylor).
18. All tournament entries to be arranged through the relevant Committee member
(Stuart Taylor).
19. All indoor training facilities will be co-ordinated through the relevant member
(Karl Pennell).
20. All the Clubs Manager’s priorities at the LOBFC annual tournament are to help
the smooth running of our tournament and NOT to manage their teams.
21. No Manager is to approach any ‘Public Funding Body’ without consent of the
Committee.
22. Stuart Taylor and Darren Ainscow are the Clubs Welfare Officers (CWO),
please communicate directly with them on any relevant matters.
Manager Financial Responsibilities
23. Match and training fees are £3 per session or £18 per month payable by bank
standing order on the 1st of each month. If the standing order option is taken
during registration day August through to April and all nine consecutive payments
are met May, June and July will be free for training sessions. The standing order
option applies to the first two immediate family members, the third or more will
incur no further charge. The player signing on fees is £15.00 and all training and
match fees are £3 per player/match/session or £18 per calendar month. Please note
it is very important to collect training fees from all those not on the standing order/
Monthly payment option for every session, even when you are on the grass in the
summer, this helps to cover the winter training costs.
24. All FA fines to be collected from the offending player by the team Manager
and handed to the Treasurer. In event of non-payment the Manager is to inform the
Committee and the player is to be suspended, unless agreed otherwise by
Committee.
Club Responsibilities to Manager
25. The Club will provide personal accident cover for all fully signed up registered
players, either through their respective leagues or direct with insurers. Managers
should note players not signed up (this includes tournament players) will not be
covered by the Clubs insurance.
26. The Club will provide support within available budget for additional training
for one goalkeeper from each team.
27. The Club will support Managers in providing necessary resources for their
teams, all equipment requests to be procured through the relevant Committee
member (Steve Revell) using the Equipment Request Form.
Ewan Findlay
Louth Old Boys FC Chairman
IF YOU HAVE A QUERY AND ARE
UNSURE ALWAYS CONTACT THE CLUB
SECRETARY. WHO WILL ASSIST YOU OR
ADVISE YOU WHO TO CONTACT.