ANNEXURE A
BD 3.10
PRICING SCHEDULE – NON-FIRM PRICES
(CLEANING SERVICES)
NOTE:
PRICE ADJUSTMENTS WILL BE ALLOWED AT THE PERIODS AND TIMES SPECIFIED IN THE BIDDING
DOCUMENTS.
IN CASES WHERE DIFFERENT DELIVERY POINTS INFLUENCE THE PRICING, A SEPARATE PRICING
SCHEDULE MUST BE SUBMITTED FOR EACH DELIVERY POINT
Name of Bidder…………………………………………………………………………
Bid number: HO 2/2017
Closing Time 11:00 on 27 March 2017
OFFER TO BE VALID FOR 90 DAYS FROM THE CLOSING DATE OF BID.
--------------------------------------------------------------------------------------------------------------------------------------------------------ITEM
NO.
BID PRICE IN RSA CURRENCY
(ALL APPLICABLE TAXES
INCLUDED)
---------------------------------------------------------------------------------------------------------------------------------------------------------
1.
QUANTITY
DESCRIPTION
RENDERING OF CLEANING SERVICES AS PER ATTACHED SPECIFICATION.
APPOINTMENT OF A SERVICE PROVIDER FOR THE CLEANING SERVICES AND PROVISION
OF CLEANING MATERIALS TO THE DEPARTMENT OF CORRECTIONAL SERVICES AT
POYNTONS BUILDING FOR A PERIOD OF THREE YEARS
Required by: Department of Correctional Services: Head office, Poynton Building
Contract period: For a period of three years
NB: Price adjustments must not occur more frequently than once a year. Prices for the first
year must be firm.
COMPULSORY SITE INSPECTION: Prospective bidders must visit the premises to determine the
extent of the services required. A completed site-inspection
certificate must be submitted together with the bid documents.
Date:
08 March 2017
Time:
10H00
Venue:
Foyer Poyntons Building
West Block
124 WF Nkomo (Formerly known as Church Street
Page 1 of 5
Amendment 1 of 2011
ANNEXURE A
BD 3.10
Bidders to take note that registration will take place from 08:00 am to 10:00 am. It will be
required from bidders to complete the attendance register before a briefing session
commence.
Bidders are requested to report at the foyer before 8H00. Enquiries regarding the site visit can
be directed to Ms Zuziwe Mdunge at telephone number (012) 305 8095
PRICE BREAKDOWN:
Basic salary per cleaner
R ........................................................
Overtime x 1/3
R ........................................................
Overtime x ½
R ........................................................
Overtime double
R ........................................................
Leave pay
R ........................................................
Sick leave
R ........................................................
UIF
R ........................................................
Public Holiday
R ........................................................
Levy
R ........................................................
Workman Compensation
R ........................................................
Any other allowance/s
R ........................................................
Total monthly cost per cleaner (all inclusive)
R ........................................................
Total cost for number of cleaners offered
R ...................................... for cleaners
Total cost for number of supervisors offered
R .................................. for supervisors
Transport
R ........................................................
Price per m²
R ........................................................
Cleaning materials/requisites as follows: (to be included in the total bid price)
ITEM
QUANTITIES
COSTS
Toilet paper
........................ boxes
R ....................................................... / month
Air-freshener
........................ blocks
R ....................................................... / month
Page 2 of 5
Amendment 1 of 2011
ANNEXURE A
BD 3.10
Other cleaning material ........................
R ....................................................... / month
Overheads (including profit)
R ....................................................... / month
TOTAL ALL-INCLUSIVE TENDER PRICE
R ....................................................... / MONTH
“ALL APPLICABLE TAXES” includes value-added tax, pay as you earn, income tax, unemployment insurance
contributions and skills development levies.
Note : According to the VAT Act, 1991 (Act No. 89 of 1991), all contract prices are inclusive of 14% ValueAdded Tax (VAT), except in the case of a person that is not required to register for Value-Added Tax.
*
Yes
No
Is the offer strictly to specification?
If not to specification, state deviation(s)
*Mark the relevant block with an X
Page 3 of 5
Amendment 1 of 2011
ANNEXURE A
BD 3.10
PRICE ADJUSTMENTS
A
NON-FIRM PRICES SUBJECT TO ESCALATION
1.
IN CASES OF PERIOD CONTRACTS, NON FIRM PRICES WILL BE ADJUSTED (LOADED)
WITH THE ASSESSED CONTRACT PRICE ADJUSTMENTS IMPLICIT IN NON FIRM
PRICES WHEN CALCULATING THE COMPARATIVE PRICES
2.
IN THIS CATEGORY PRICE ESCALATIONS WILL ONLY BE CONSIDERED IN TERMS OF
THE FOLLOWING FORMULA:
R1t
R 2t
R3t
D 4t 

Pa  1  V Pt  D1
 D2
 D3
 D4
  VPt
R 2o
R3o
D 4o 
 R1o
Where:
Pa
(1-V)Pt
=
=
D1, D2..
=
R1t, R2t…… =
R1o, R2o
=
VPt
=
3.
The new escalated price to be calculated.
85% of the original bid price. Note that Pt must always be the original bid
price and not an escalated price.
Each factor of the bid price eg. labour, transport, clothing, footwear, etc. The
total of the various factors D1,D2…etc. must add up to 100%.
Index figure obtained from new index (depends on the number of factors used).
Index figure at time of bidding.
15% of the original bid price. This portion of the bid price remains firm i.e. it is
not subject to any price escalations.
FURNISH A BREAKDOWN OF YOUR PRICE IN TERMS OF ABOVE-MENTIONED
FORMULA. THE TOTAL OF THE VARIOUS FACTORS MUST ADD UP TO 100%.
Bidders need to apply with the required evidence for price increase from Directorate
Contract Management
Adjustment to contract may be applied for at the following dates:
Adjustment (Contract manager to decide CPA application to reach the office at the
on frequency
following dates
1st adjustment
On month thirteen (13) from date of signing the
contract
On month twenty five (25) from date of signing
the contract
2nd adjustment
FACTORS:
Salaries
PORTION
TABLES (CPI)
(FRACTION)
% PO 141 table E
(Domestic workers
wages)
INDEX FIGURE
BASE DATE
Month of
advertising of bid
Month of
advertising of bid
Page 4 of 5
Amendment 1 of 2011
ANNEXURE A
BD 3.10
Transport
Cleaning
materials/Chemic
als
Others/All aitems
Overhead profit
% PO 141 table E
(Public transport)
% PO 141 table E
(Supplies and services)
Month of
advertising of bid
Month of
advertising of bid
Month of
advertising of bid
Month of
advertising of bid
% PO 141 table E
(Supplies and services)
100%
Month of
advertising of bid
Month of
advertising of bid
To be completed by bidder.
Page 5 of 5
Amendment 1 of 2011