Federal Programs Department:
Plan4Learning
March 6 and 8, 2017
San Antonio Independent School District
Federal Programs Department
The Connection: CNA, DIP/CIP, Budget &
Plan4Learning
2
Per Federal and State Law, a district/campus can only spend funds for
resources when they have been clearly identified in the CNA/DIP/CIP
Plan4Learning is the tool that is utilized as the format for the
CNA/DIP/CIP
▪ it provides the template for the CNA/DIP/CIP
▪ the CNA/DIP/CIP is completed using District and campus data to identify
needs and establish goals based on that data
▪ a budget is aligned to meet the needs identified and goals set by
departments/campuses in the CNA/DIP/CIP
The Budget Resource Guide is a tool that can be utilized to assist in
aligning the budget to the CNA/DIP/CIP
What is Plan4Learning?
A web-based software that
enables campuses &
departments to develop the
Comprehensive Needs
Assessment (CNA) and
Improvement Plan (DIP\CIP)
in full compliance with
state and federal laws. It
also ties the CNA &
Improvement Plans to the
budget.
3
How can Plan4learning be used to
align to Federal and State Law?
• A CNA must be conducted to
identify needs.
• An Improvement Plan must be
written to address the needs
that were identified in the
CNA.
• Funding can only be spent on
items included in the
Improvement Plan which are
addressing the needs identified
in the CNA.
4
Comprehensive Needs Assessment
(CNA) Essential Components
5
One purpose of the CNA is to identify the strengths
and weaknesses of existing programs, practices,
procedures, and activities using district and
campus data. The appropriate funding source(s)
and resources are to be aligned with the CNA to
address the needs.
Comprehensive Needs Assessment
(CNA) Essential Components
The outline of the CNA consists of eight “Areas to be Evaluated”:
Demographics
Student Achievement
School Culture & Climate
Staff Quality, Recruitment & Retention
Curriculum, Instruction, & Assessment
Family & Community Involvement
School Context & Organization
Technology
6
Comprehensive Needs Assessment
(CNA) Essential Components
Each “Area Evaluated”
consists of:
Summary
Strengths
Needs
7
Comprehensive Needs Assessment
(CNA) Sample
8
The funding source(s) are to be included into the “Area Evaluated” Needs
section in order to utilize resources and prioritize funding for improving
student academic achievement. Thus, aligning the budget to the CNA.
District Improvement Plan (DIP) and Campus
Improvement Plan (CIP) Essential Components
9
One purpose of the DIP/CIP is to align your department/campus
vision, goals, and essential components of the improvement plan
with the appropriate funding source(s).
• The outline of a DIP/CIP consists of:
Goal
Performance Objective
Strategy
Strategy Funding
District Improvement Plan (DIP) and Campus
Improvement Plan (CIP) Essential Components
10
• The DIP/CIP includes the Goal, Performance Objective and
Strategy (ex. Student interventions, Saturday school,
before/after school tutoring, educational conferences,
instructional field trips, professional development, etc.).
• The Strategy Funding includes:
Resources Needed (ex. supplies and materials, travel, substitutes
for teachers, etc.)
Fund Source for the strategies (ex. 211, 164, 245, etc.)
Account Code (optional)
Amount
How can Plan4learning be used to tie the
budget to the CNA & Improvement Plan?
• The Budget Resource Guide can be utilized
as a tool for Plan4Learning to link Federal,
State and Local funding sources in your
CNA/DIP/CIP
• The Budget Resource Guide can assist with
Resources Needed (general description)
Fund Source
Account Code
11
How Do You Get To This Tool?
SAISD > Departments> Federal
Programs> Federal Programs
website
1.Click on the Department or
Campus tab at the top of the
website
2.Scroll down to STAGE 4: Link
the Plan to Federal, State, and
Local Funding Sources
3.Click on Plan4Learning Title I,
Part A Budget Resource Guide
12
Budget Resource Guide
13
Goal, Performance Objective, Strategy
(GPS)
14
Reminder: A GPS is needed for every expenditure submitted to the Federal Programs Department
(i.e., requisitions, payroll, travel, etc.). Items submitted without a valid GPS cannot be processed.
Department GPS Examples
15
16
17
Campus GPS Examples
18
19
20
21
Title I Components:
Departments/Campus
• Departments are completing the Title I
components as a best practice.
• Departments make up the entire district plan,
as such the Title I components can be general.
• Campuses are completing the Title I
components as required by statute.
• Campuses must have their own individual plan
and it must be customized.
22
Title I Components
• Per ESEA, improvement plans must contain all
Title I components.
• The Title I Components located in the
Plan4Learning Title I tab include the following:
 Schoolwide Program Plan
 Ten Schoolwide Components
23
Title I Components:
Campus
24
REMINDER:
• Each program plan and
schoolwide component
is to be customized to
reflect your individual
campus strategies
25
Indicate the proper schoolwide component that the strategy addresses
Title I Components: Departments
• Departments will need to check a school-wide
component when entering a strategy in the
improvement plan (Goals, Performance
Objective, Strategy) so that the Plan4Learning
software will automatically update the schoolwide components template.
26
27
28
Title I Components: Departments
29
• When a school-wide component is checked for a
strategy, Plan4Learning will automatically
update the Title I Components in the Title I Tab
by including the strategy in the expandable box
under each component. The changed wording
reads that the strategies implemented are
attached to this component. Thus, eliminating
the need to manually customize.
30
Title I Components
 All schoolwide
components must be
addressed in your plan
 Plan4Learning provides
a status (green
checkmark) when all
components are evident
 All components that
have not been
addressed will be listed
Sample
Campus
A
Person A
Sample
Campus
B
Person B
31
PS3001 – Needs Assessment, Priorities,
and Program Outcomes
• New shift in focus with ESSA in 2017-2018:
• ESSA increases TEA and LEA responsibility in areas
such as performance monitoring and continuous
improvement planning
• PS3001 will incorporate department/campus CNA
and improvement plans information for compliance
• It will be included in the Budget Grant Packet that
will be released in May
• Information to complete this form will come from
what is entered in Plan4Learning
32
PS3001 – Needs Assessment, Priorities,
and Program Outcomes
33
Questions?
34
The Federal Programs Department
team is here to help.
If you need assistance please call
our office at 210-554-8320.
Thank you!