Selected Electronic Clinical Outcomes Tracking System
Fact Sheets
Name
Organization and
contact
PopulationManager
Forward Health Group, 10 East Doty Street, Suite 403, Madison, WI
53703
1-877-805-8590
email: [email protected]
www.forwardhealthgroup.com
Alternate: Amy Mosher-Garvey - [email protected]
General description
Client group
Number of items
Administration
Electronic database
Benchmarking
Cost
Name
Organization and
contact
General description
Client group
Forward Health Group has developed a behavioral health application
of PopulationManager, an Internet-based (Cloud) clinical outcomes
tracking system. It currently tracks individual clients having
depression, substance abuse and trauma conditions. Reports and
graphs are available at the clinician- and agency-levels and across
agencies.
Adults, adolescents and children
The system contains client name, client ID, age, gender, payer and
other items. It currently has the 9-item PHQ-9 depression outcome
measure built in, has measures for substance abuse and trauma,
and additional items and measures can be added.
Paper forms are filled out by clients and data is entered into
PopulationManager by staff via the Internet.
Internet-based
Reports and graphs (line plots, Venn diagrams) are available at the
clinician- and agency-levels and across agencies.
Possible no cost during the Clinical Outcomes Tracking project. Onetime $1500 plus annual fee of $65 per provider or panel.
RecoveryTrack
Treatment Research Institute, 600 Public Ledger Building, 150 S.
Independence Mall West, Philadelphia, PA 19106
Phone: 866-453-9262
E-mail: [email protected]
Website: www.recoverytrack.org
RecoveryTrack is a web-based substance abuse-specific tool. In
addition to a substance abuse scale that is DSM-based, the client’s
age, gender, race, service start and end date, counselor name, drug
abused, and discharge reason are included in the database. It has
the ability to add supplemental data items and generates real-time
client-level and aggregate reports.
Some items selected from the ASI and Treatment Services Review.
All adult and adolescent populations
Number of items
Administration
Electronic database
Benchmarking
Cost
Name
Organization and
contact
The substance abuse scale is about 10 items along with other clientand service-descriptive data described above.
Filled out by client and staff enter data into Internet-based system or
client may complete the questionnaire on-line.
Internet-based
Client-level and aggregate agency-level reports and graphs available
with the capacity to generate locally-useable data files that can be
imported into Excel or other software.
$800 initial set up fee
$25 per user per month
eBASIS WebScore
McLean eBASIS, McLean Hospital, 115 Mill Street, Belmont, MA,
02478-9106
Voice: (617) 855-2424
E-mail: [email protected]
General description
Client group
Number of items
Administration
Electronic database
Benchmarking
Cost
Website: www.ebasis.org
eBASIS WebScore uses the BASIS-24 tool which is a twenty-four
item patient self-report questionnaire (paper and pencil or computer
screen) designed to assess treatment outcomes. Six domains are
included: depression and functioning, interpersonal relationships,
psychosis, substance abuse, mood swings, and self-harm. The
BASIS-24 is administered at the beginning of a treatment episode,
with repeat assessments obtained at desired intervals to assess
change during or following treatment.
All adult and adolescent populations
The BASIS tool has 24 items and one may choose to use any one or
more of the six domains
Filled out by client; client or staff enter data into Internet-based
system
Internet-based
Data from all participating organizations can be merged to create
"benchmarks" for each domain, against which individual
organizations can compare their results. WebScore allows you to
download results into a CSV formatted file (comma-separated value
text file) that can easily be imported into Excel or other software
applications. Some limited reports are available.
$395 site license
$60 instructions
An annual per questionnaire fee is also assessed based on the
estimated number of surveys to be entered into the online system for
each year. For 500 questionnaires, the annual fee would be $1,100
Total $1,555
Name
Organization and
contact
General description
Client group
Number of items
Administration
Electronic database
Benchmarking
Cost
Name
Organization and
contact
OQ Analyst
OQ Measures LLC, P.O. Box 521047, Salt Lake City, UT 84152
Phone: 888-647-2673
Web: www.OQMeasures.com
Email: [email protected]
Internet-based clinical outcomes tracking system having adult and
adolescent self-report outcome/tracking instruments designed for
repeated measurement of client progress through the course of
therapy. It has symptom distress (heavily loaded for depression and
anxiety), interpersonal functioning, social role, suicide potential,
substance abuse, and violence at work subscales. Reports permit
you to make treatment decisions based on your client's progress.
Adults, adolescents, and special tools are also available for the
seriously mentally ill
The adult questionnaire has 45 items and the adolescent 30 items.
It is not known if all the tool’s 45 items must be entered.
Filled out by client and client or staff enter data into Internet-based
system
Internet-based
Reports and graphs are available for clinicians and clients. It is not
known if an electronic file of raw data can be exported.
$250 license fee per clinician
$150 installation fee and technical support
$25 shipping and handling
Total $425
CORE IMS
CORE IMS Ltd, 47 Windsor Street, Rugby, Warwickshire, UK, CV21
3NZ
Tel: +44 (0) 1788 546019
Email: [email protected]
General description
Mental health clinical outcomes tracking system having adult and
adolescent self-report outcome/tracking instruments designed for
repeated measurement of client progress through the course of
therapy. The principal measure domains include subjective wellbeing, problems/symptoms, life functioning, and risk/harm.
Client group
Number of items
Adults and adolescents
One of the tools available is a client self-report questionnaire
designed to be administered before, during and after therapy. The
client is asked to respond to 34 questions about how they have been
feeling over the last week, using a 5-point scale ranging from 'not at
all' to 'most or all of the time'. The 34 items of the measure cover four
dimensions including subjective well-being, problems/symptoms, life
functioning, and risk/harm. Other measures are also available.
There does not appear to be a substance abuse tool.
A variety of questionnaires are available. Staff enter data into
Administration
Electronic database
Benchmarking
Cost
system.
Web-based or PC-based
Reports and graphs are produced. All data from users is pooled to
create a unique database. This database is used to develop
benchmarks, which can help users compare with other, similar user’s
performance.
Internet-based – cost unknown
PC-based - $375 American
Name
Organization and
contact
General description
Polaris
Polaris Health Directions
444 Oxford Valley Rd. #300
Langhorne, PA 19047
Phone: 215.359.3901
E-mail: [email protected]
Website: www.polarishealth.com
Polaris-MH (mental health), Polaris-CD (chemical dependency) and
Polaris-ROMS (recovery outcome management system; for severe
and persistent mental illness) tools are available.
The MH tool assesses general health, vocation and social
functioning, substance abuse, mental health including psychosis and
bipolar disorders, resilience, motivation, satisfaction and clienttherapist bond.
Polaris-CD helps substance abuse treatment providers match
patients to appropriate behavioral health, chemical dependency and
supplemental services, track clinical progress, and predict patients
likely to relapse and dropout from treatment. Includes the composite
scales from the "gold standard" Addiction Severity Index (ASI), which
produces scores indicating the severity of the patient’s problems
relating to drug and alcohol use, family/social, psychological,
medical, and employment. Has patient satisfaction, the number of
services the patient has received in relation to various problem areas
during the past two weeks and attitudes relating to relapse
avoidance. Provides assessment of depression and anxiety for
patients that screen positive for those conditions
The Polaris-ROMS assesses Psychosis, Global Behavioral Health,
Depression, Anxiety, Emotional Regulation, Living Skills,
Interpersonal Competence, adult behavioral markers including:
Global Mental Health, Symptomology, Functioning and Well-being,
screens for co-morbid substance abuse with the Addiction Severity
Index, Resiliency, Supports, Goal Directiveness,
Emotional/Relational Skills, indicators for trauma and PTSD,
readiness to change, risk of self-harm, and the likelihood of
immediate harm.
Client group
Number of items
Administration
Electronic database
Benchmarking
Cost
Name
Organization and
contact
General description
Client group
Number of items
Administration
Electronic database
Benchmarking
Cost
Has intake (longer and more comprehensive) and outcomes
questionnaires. Can profile potential treatment dropouts.
All – the Polaris system is widely used by Kaiser Permanente HMO
in 9 states and DC
Forms/questionnaires are not made public
Outcome questions relate to the patient's condition (e.g., ASI scales),
progress, services received and satisfaction with treatment. Mean
questionnaire completion time is 15 min.
Web-based; clients can fill out on-line
Produces client print-out with graphs. Has expected treatment
response projection based upon initial assessment. Reports for use
by clinicians, operational reports and program-level outcomes
reports:
~$1 per form entered into the on-line system
50 clients x 10 forms = 500 x $1 = $500
GAIN ABS
GAIN ABS Support Team
Chestnut Health Systems, GAIN Coordinating Center, 448 Wylie Dr.,
Normal, IL 61761
Phone: 309.451.7777
E-mail: [email protected]
Website: www.gaincc.org/index.cfm?pageID=14
Short, self-administered, paper and pencil tool that can
accommodate repeated administrations; contains 5 substance use
items, 5 emotional problems items associated with DSM criteria,
socialization and aggression items; need not use all 20 items and
can select which items to use; item response scores of 3 indicate
recent (past month problems); item response scores of 2 (past 2 to
12 months), 1 (past 1 or more years), and 0 (never) not useful for
clinical outcomes tracking
All adult and adolescent populations
The GAIN-SS tool within GAIN ABS has 5 substance use items and
5 emotional problems items associated with DSM criteria
Filled out by client and staff enter data into Internet-based system
Internet-based
No, but can export an ASCII text file of the raw data that can be
imported into Excel or other software for local use
$100 licensing fee (which covers five years of use)
$100 initial setup fee per agency (one-time fee)
$180 GAIN ABS user fee per year for each authorized user
Total $380
Name
Organization and
contact
Behavioral Pathway Systems
Behavioral Pathway Systems, P.O. Box 3121, Indianapolis, IN,
46206-3121
Cost
877-330-9870
[email protected]
Website: www.bpsys.org
Benchmarking system where agency users enter summary data (a
single average score for all clients) into the Internet-based system,
pay $40, and get a benchmark report back. Available clinical
domains include homelessness, involvement with criminal justice,
employment, client satisfaction, recovery support, and involvement of
significant others. They are able to custom design your own
measures into the system, but the cost will increase.
Local addiction and mental health clinics submit their own summary
data into the system.
Depends on the domain. For the client satisfaction domain, there
are three items.
Data entered directly into Internet-based system by an agency staff
person.
Internet-based
Reports are available for agencies and comparisons with other
agency users.
$40 per domain for domains already contained in their system
Name
Organization and
contact
Behavioral Health Laboratories
Behavioral Health Laboratories (BHL), 293 Boston Post Road West,
Suite 330, Marlborough, MA 01752
General description
Client group
Number of items
Administration
Electronic database
Benchmarking
General description
Client group
Number of items
Administration
Electronic database
Benchmarking
Cost
Phone: 1-800-329-0949
Email: [email protected]
Website: www.bhealthlabs.com
Self-administered, multi–dimensional outcome battery with the
following domains: depression, substance abuse, anxiety, bipolar,
psychosis, insomnia, suicide, violence, quality of life, work
functioning, social functioning, ADHD, and eating disorders. Has
Internet-based WELLNESSCHECK system for data entry, reports
and benchmarking.
Adult, adolescent, and child versions available
Depending upon the version, 30-60 item Treatment Outcome
Package (TOP) questionnaire
Paper and pencil questionnaire with data entered directly into
Internet-based system by an agency staff person. Clients can also
complete the questionnaire on-line.
WELLNESSCHECK system is Internet-based
Individual client reports, monthly profile reports, monthly outcomes
reports and graphs, and benchmark reports are available. Data is
risk adjusted. Customized and ad hoc reports for an additional fee.
$24 per month per user
Name
Organization and
contact
Sigmund Software
Sigmund Software, LLC, 509 Route 312 # 2 , Brewster, NY 10509
1-800-448-6975
[email protected]
http://sigmundsoftware.com/
General description
Target Behavior Tracking (TBT™) standardizes patient assessment
by quantifying a patient’s symptoms and distress into data. TBT™
tracks a patient’s observed target behavioral symptoms (e.g.,
anxious behavior, aggression, depression, hallucinations),
medication type and dosage, psychotherapy, group therapy and
other treatments. This information is then systematically analyzed by
specialized software to identify treatment effectiveness correlations
among the data.
Can also include unique test scores for tracking as part of the
assessment module.
Client group
Number of items
Administration
Electronic database
Benchmarking
Cost
Name
Organization and
contact
Adults, adolescents and children
Unique to provider
An electronic medical record system with outcome tracking
capability. Staff enter data into system.
Internet-based or local server-based
Reports and graphs are produced.
Must purchase the Sigmund Electronic Health Record system; cost
unknown
Partners for Change Outcome Management System PCOMS;
FIT Outcomes; MyOutcomes
Scott Miller & Barry Duncan
Heart and Soul of Change Project
PCOMS is disseminated through the International Center for Clinical
Excellence (ICCE) and the Heart and Soul of Change Project
Scott D. Miller, Ph.D.
(773) 404-5130
[email protected]
The MyOutcomes company administers the PCOMS system
https://www.PragmaticTracker.com/
General description
•The Outcome Rating Scale (ORS), which assesses the client's
therapeutic progress (through ratings of psychological functioning
and distress) and the client's perceived benefit of treatment
•The Session Rating Scale (SRS), which assesses the client's
perception of the client-therapist alliance (i.e., the quality of the
relational bond with the therapist and whether the therapist shares
his or her therapeutic objective); can also include unique test scores
for tracking as part of the assessment module.
Client group
Number of items
Administration
Electronic database
Benchmarking
Cost
Adults and adolescents and children
4 ORS; 4 SRS
Staff enter data into web-based system
Internet-based
Research studies with benchmark data available
Rights to use questionnaires:
•For agencies with 2-10 providers: $99.95
•For agencies with 11-25 providers: $199.95
•For agencies with 26-50 providers: $399.95
•For agencies with 51-100 providers: $995.95
PCOMS Administration and Scoring Manual $39.95 for individual
use; $399.95 for agency use
Web-based PCOMS, for one to five practitioners, $24.95 per month,
per practitioner
Name
Organization and
contact
CelestHealth Solutions; Behavioral Health Measure-20
CelestHealth Solutions
6033 Woodbridge Trail
Newburgh, IN 47630
[email protected]
Phone: 443-798-5797
General description
Not a complete EHR, but rather an electronic outcomes monitoring
system. The built-in electronic Behavioral Health Measure (BHM-20)
may be used prior to each counseling session. The BHM-20 (20
questions) includes the following scales, sub-scales and indicators:
◦Well-Being--Distress, Life Satisfaction, Motivation.
◦Symptoms--Alcohol/Drug Abuse, Anxiety, Bipolar Disorder,
Depression, Eating Disorder, Panic Disorder, Suicidality, Risk of
Violence.
◦Life Functioning--Work/School, Intimate Relationships, Social
Relationships, Life Enjoyment
•5-item Psychotherapy Readiness Scale identifies--at the first
session--clients who are at risk to do poorly in psychotherapy.
•6-item Therapeutic Bond Scale evaluates the relationship between
psychotherapist and client.
Client group
Adults
Number of items
Administration
Electronic database
Benchmarking
20
Staff enter data into web-based system
Internet-based
•A Center Outcome Report is available to the local agency
administrators. This outcomes report provides data for all clients at
the local agency and includes the following: (a) average number of
psychotherapy sessions across clients; (b) the number and
percentage of clients recovered, improved, deteriorated, and
showing no change; (c) the average intake score across clients
compared to the score at the most recent session; and (d) a
frequency table (number and percentage) showing clients' intake
mental health levels (Normal Range, Mild Distress, Moderate
Distress, Severe Distress) in comparison to the levels at the most
recent session.
•maintains a national data base with norms on four different
populations: normal community adults, adults in outpatient
psychotherapy, normal college students, and college students in
counseling.
Cost
To obtain information on pricing and to request a live demonstration,
contact them.
Name
Organization and
contact
Outcome Tracker
Outcome Tracker
VistaShare
1400 Technology Dr
Harrisonburg VA
Vistashare.com
540-432-1900
http://www1.vistashare.com/