AI.COMPLIANCE EXTENDER
Data Sheet
Extends the functionality of SharePoint to offer a
full information management and governance
solution.
Copyright © 2017. Automated Intelligence Limited. All rights reserved.
AI.COMPLIANCE EXTENDER provides the additional necessary functionality to enable a cost effective
solution for information governance and records management. It is the first product which enables SharePoint to
be compliant based on the internationally recognised standards ISO15489, MoReq and TNA.
CUSTOMER NEED
Records management and information
governance best practice
SharePoint has improved information governance
capability with a focus on security, retention and
metadata management. SharePoint covers 80% of
all requirements for records management that most
organisations need. Market specific requirements
and internationally recognised standards such as
ISO15489, MoReq and TNA require SharePoint
functionality to be extended to cover the remaining
20% to meet records management and information
governance best practices.
Adoption of SharePoint as an
information governance and records
management solution
A cost effective, fully compliant simple and user
friendly solution is required to enable organisations
to adopt SharePoint as an information governance
and records management solution removing the
requirement to integrate with a stand-alone 3rd
party records repository.
SOLUTION
AI.COMPLIANCE EXTENDER extends and leverages the capability of SharePoint to meet regulatory
control and support best practice records management and information governance.
The solution is deployed quickly and easily as a set of feature extensions that do not overlap with SharePoint
features and integrates with SharePoint to offer a seamless user experience.
Produces:
Key features include:
- Managed classification schema that extends the
Records Management capability available in
SharePoint and allows the creation and management
of controlled taxonomies
- Protective/supplemental markings allow the
application of an additional/alternative layer of
security to the SharePoint security model, enabling
access to protectively marked content to be
restricted to validated users
- Metadata values can be inherited and cascaded
throughout SharePoint sites improving efficiency of
information management
- Site Management Extensions enable additional
functionality to Site Templates, allowing organisations
to manage their SharePoint deployment better and
allowing propagation of template changes to live
instances of that Site Template
- Content can be securely imported and exported to/
from SharePoint site and library structures
*All features are privilege controlled to ensure only
authorised users can carry out the actions
Copyright
Copyright ©
© 2017.
2017. Automated
Automated Intelligence
Intelligence Limited.
Limited. All
All rights
rights reserved.
reserved.
DELIVERY
AI.COMPLIANCE EXTENDER can be provisioned with SharePoint on premise or via a Cloud platform
to provide a complete information management solution.
On-Premise
Cloud
The application services are hosted on-premise, either
within a customer or outsource estate.
AI.COMPLIANCE EXTENDER is deployed as a set of
features across the SharePoint infrastructure.
Data can be hosted in a cloud accessible location in
which the entire collection and management
capability is hosted external to the customer estate.
This means there is no impact on existing
infrastructure and significantly reduces the
infrastructure and management costs. This
preconfigured service enables fast deployment and
provisioning. AI.COMPLIANCE EXTENDER is a
supplier on the UK government G-Cloud initiative and
can be delivered on both GSI and public hosting
platforms.
BUSINESS BENEFITS
Combining AI.COMPLIANCE EXTENDER with the Records Center within SharePoint, organisations
can implement a simple, low cost, single point information governance and records management solution.
The underlying capability of SharePoint is unaffected and users gain the advantage of a single managed and
seamlessly integrated source for all corporate content, with little need for additional training.
Benefits include:
-
Benefits include:
Ensures that records practices are
compliant with standards such as
ISO15489, MoReq and TNA
-
Delivers a net reduction in operating
costs with a reduced cost of hardware
-
Encourages user adoption of
SharePoint
-
Enables migration to a single
SharePoint enterprise
-
Allows legacy content/record
management systems to be
decommissioned, simplifying the
underlying infrastructure
Copyright
Copyright ©
© 2017.
2017. Automated
Automated Intelligence
Intelligence Limited.
Limited. All
All rights
rights reserved.
reserved.