FAO/WHO PROJECT AND FUND FOR
PARTICIPATION IN CODEX
CALL FOR APPLICATIONS FOR THE YEAR 2009
CLOSING DATE FOR APPLICATIONS: 31 OCTOBER 2008
IMPORTANT NOTES
1.
This Application Form is to be completed by the Codex Contact Point in full
consultation with all interested parties, and submitted by email to:
[email protected] or fax to + 41 22 791 4807.
Applications received through other channels will not be considered.
2.
Each box of this form must be fully completed. Failure to provide full information may
slow the review process and hinder your chances of success.
3.
Countries that received funding during the period August 2007 to July 2008 must have
submitted a report on the funded activity. Applications for 2009 will not be considered
if outstanding reports are not submitted by 31 October 2008. The format for the report
can be found on the Codex Trust Fund website:
http://www.who.int/foodsafety/codex/trustfund/en/index7.html
1. Country
2. Codex region
3. Codex Contact Point
Name:
Address:
Email:
Telephone:
Fax:
4. Names and functions of
other officials involved in
completing the application
(from within all governmental
entities concerned, e.g.
agriculture, health, trade,
standards etc.)
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5. National Codex
Committee or equivalent
structure
Please describe national coordination mechanisms, and provide
functional titles of all members, paying special attention to
consultation among government entities concerned with Codex
activities. If the country does not have a National Codex
Committee or equivalent structure, are there any plans to establish
one?
6. Priority Codex meetings
Meeting 1
.......................................................................................
(name and date of meeting)
Please list, in order of priority,
the five Codex meetings at which
you would like your country to be
represented in 2009. These
meetings could be the Codex
Alimentarius Commission,
Regional Coordinating
Committee, Technical Codex
Committees, Task Forces or
Inter-sessional working groups.
Refer to the Forthcoming Codex
meetings at:
http://www.codexalimentarius.net
Please note that, depending on
the number of applications and
the funds available in 2009, it is
unlikely that you will receive
support for all your requests.
Meeting 2
…...................................................................................
(name and date of meeting)
Meeting 3
.......................................................................................
(name and date of meeting)
Meeting 4
......................................................................................
(name and date of meeting)
Meeting 5
......................................................................................
(name and date of meeting)
7. Rationale for prioritysetting
Please outline national objectives in the framework of Codex and
justify the choices (given in 6. above), as suggested by the
Guidelines for Prioritization (below)
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8. Proposed delegates
Please provide the names and
positions of the delegates to be
funded for the respective
meetings listed in box 6.
It is understood that this
information is provisional and
may change. Information is
verified when making final
arrangements.
Please note that the full contact
details of delegates are essential
to prepare the travel
authorization.
Meeting 1.
Name:
Position:
Address:
E-mail:
Telephone:
Fax:
Meeting 2.
Name:
Position:
Address:
E-mail:
Telephone:
Fax:
Meeting 3
Name:
Position:
Address:
E-mail:
Telephone:
Fax:
Meeting 4
Name:
Position:
Address:
E-mail:
Telephone:
Fax:
Meeting 5
Name:
Position:
Address:
E-mail:
Telephone:
Fax:
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9. Preparation for Codex
meetings/feedback
Please describe how the delegates would consult with all
stakeholders prior to meetings, and feed back information
following meetings.
10. Activities other than
participation at meetings
Detailed description of proposed activity together with the name
and position of the official/s in charge of the proposed activity:
(please attach extra pages if needed)
If you would like to replace any
of the meetings listed in Box 6
with one of the activities listed in
the section Activities other than
travel (below), please clearly
describe the proposed activity.
11. Rationale for additional
activities.
Please explain how the activity described in Box 10. would fit into
the national objectives in the framework of Codex.
12. Links with FAO and
WHO at country level
Please provide any relevant details (e.g. names, dates) on the
process of country consultation with FAO and WHO.
It is highly advisable to consult
the country representatives of
FAO and WHO during the
preparation of this application as
their views will be sought when
the application id reviewed.
FOR FIRST TIME
APPLICANTS ONLY
13. Involvement in Codex to
date
Please list the Codex meetings which your country has attended
since January 2001 (if any)
PLEASE NOTE THAT YOUR COUNTRY IS EXPECTED, AT A LATER STAGE, TO
CONTRIBUTE FROM ITS OWN FUNDS ACCORDING TO AN AGREED SCHEDULE
(Refer CX/EXEC 04/53/3 at http://www.who.int/foodsafety/codex/en/prog3e.pdf)
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Guidelines for prioritization
The terms of reference for the various Codex Committees
http://www.codexalimentarius.net/web/committees.jsp should be reviewed in order to select the
Committee(s) which would be of particular interest to the country which is seeking funding from the Codex
Trust Fund.
Agendas of forthcoming meetings and reports of previous meetings can also provide useful information.
(http://www.codexalimentarius.net)
It should be noted that the Regional Coordinating Committees play a special role in addressing problems
which may be specific to a group of neighbouring countries, and that through these Committees, the need for
capacity building projects can be communicated to the Commission and ultimately FAO and/or WHO.
In determining which Codex Committees should be the primary focus of a country’s Codex programme, the
following should be considered:






What are the most relevant human health issues related to the country’s food production?
What are the primary agri-food export industries contributing to the country’s economy?
What are the major agri-food imports?
What are the issues most relevant to the consumer?
What resources (e.g. time, money, etc.) are available to commit to the Codex programme?
Which Codex Committees elaborate standards, guidelines or related texts pertaining to the areas
identified above?
Activities other than travel
Training
Funding will only be provided relative to a training course which includes participants from more than one
country. Priority consideration will be given to training courses based on the FAO/WHO Codex Training
Package.
The Trust Fund secretariat will not take responsibility for organizing any courses. Its input will be confined
to funding travel and/or per diem of participants. The ideal scenario would be for a course to be organized
immediately before or after a regional coordinating committee. Each individual country would be expected
to request funding for participation at the respective Committee and additional per diem to cover
participation in the training course.
Other activities
The following other activities would be considered for funding:

A new Codex Member country which needs very basic guidance on establishing a Codex Contact Point,
etc., might request assistance from a consultant to be covered by the Trust Fund. Ideally, the nearest
available expertise should be used (for example, a Codex Contact Point from a neighbouring country of
the same region). The request of such a country will only be met once it has officially become a
Member.

Participation in a workshop related to a Codex Committee may also be funded, provided the country has
listed it as one of its three priorities and provided adequate justification. In exceptional cases, when for
example such a workshop is to take place during the same calendar year as the relevant Codex
Committee meeting, a country may request participation in an additional meeting, to be offset against its
priorities for the following calendar year.

On a case-by-case basis, a country which has committed itself to playing a broader role by taking on
regional responsibilities might receive funding to support additional travel directly related to these
responsibilities.
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