JOB DESCRIPTION
Job Title: Assistant Events Manager
Recruiting Reference: HES/17/114
Closing Date: Wednesday 29th March 2017
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Thank you for enquiring about the post of Assistant Events Manager with Historic
Environment Scotland based in Edinburgh. This is a permanent, full time and pensionable
appointment.
About us
We are the lead body for Scotland’s historic environment; a charity dedicated to the
advancement of heritage, culture, education and environmental protection. We’re at the
forefront of researching and understanding the historic environment, and addressing the
impact of climate change on its future. We investigate and record architectural and
archaeological sites and landscapes across Scotland and care for more than 300 properties
of national importance.
Our Vision
Our vision is that Scotland’s historic environment is cherished, understood, shared and
enjoyed with pride by everyone.
Our Mission
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To enhance knowledge and understanding of Scotland’s historic environment.
To protect, conserve and manage the historic environment for the enjoyment,
enrichment and benefit for everyone – now, and in the future.
To share and celebrate our culture heritage with the world.
Post details
Salary:
Pay Range:
Division:
Location:
Line Manager:
Contract:
Working Hours:
Closing Date:
£22,810 starting salary
Pay Range £22,810 - £29,020
Visitor Experience, Content and Learning
Longmore House or other Edinburgh office
Events and Filming Manger
Permanent
Full Time Working Hours (37 hrs per week)
Wednesday 29th March 2017
Historic Environment Scotland – Longmore House, Salisbury Place, Edinburgh, EH9 1SH
Scottish Charity No. SC045925
VAT No. GB 221 8680 15
Overview of the post and information about the team
The key purpose of this role is to develop and deliver programmes of content-led events at
selected Historic Environment Scotland properties and to oversee the delivery of external
(third party) events and filming at Historic Environment Scotland properties.
You will be in the four person Events and Filming team, part of the Interpretation Unit, based
at Longmore House, Salisbury Road, Edinburgh.
Key responsibilities, duties and objectives
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Work in close liaison with the Events Manager (line manager), one other Assistant
Events Manager and Events Assistant in the development, organisation and project
management of an annual events programme (including Public Performances) staged
throughout the Historic Environment Scotland estate.
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Project manage a number of high-profile events taking all reasonable measures to
ensure their safe and successful delivery, negotiate performer rates and conclude
contracts.
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Deliver events within the parameters set out in legislation and by Historic Environment
Scotland to protect the properties in care.
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Work with other members of the team and widely across Historic Environment Scotland
to deliver new and increased revenue streams generated by Historic Environment
Scotland’s content-led events programme and through third party external events and
other uses such as filming.
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Ensure that, within legislation and Historic Environment Scotland guidance, all relevant
health and safety documentation/ arrangements are in place as required for events or
other activities which fall within the remit of this role.
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Compile income and expenditure figures for analysis and monthly reporting to the Events
Manager. Manage agreed portions of the events budget including purchasing and
invoicing arrangements.
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Consider requests received from a range of outside bodies (e.g. promoters, local
authorities, community groups, private individuals, etc) to stage events at Historic
Environment Scotland properties. Arrange and chair site meetings, liaise with
colleagues, co-ordinate Historic Environment Scotland’s response and arrange
contracts.

Within the Historic Environment Scotland guidance, consider requests from a range of
contacts (e.g. film and television companies, screen industry bodies) to film at Historic
Environment Scotland sites. Arrange site meetings (when appropriate), co-ordinate
overall response, negotiate fees and contracts.
Historic Environment Scotland – Longmore House, Salisbury Place, Edinburgh, EH9 1SH
Scottish Charity No. SC045925
VAT No. GB 221 8680 15

Work closely with members of the Interpretation Unit and wider Visitor Experience,
Content and Learning team and, when necessary, support the interpretation planning
and delivery processes particularly in relation to developing content-led events
programmes.
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To assist in the setting up and taking down of events.
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Frequent independent travel to areas not served by public transport will be required.
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The job will require regular weekend working at events.
STAFF/OTHER RESOURCES TO BE MANAGED
There is no line management responsibility associated with this position, however,
management of contractors and working with partners, colleagues and stakeholders is
critical to the success of the role.
Competencies (Delete as appropriate)
Core Competencies:

Delivering excellent Service – Demonstrating a
commitment to quality services
 Teamwork - Contributing to and supporting working
together
 Planning and Organising - Putting plans and
resources in place to achieve results
 Communication - Communicating appropriately and
clearly
 Knowledge & Expertise - Applying and developing
knowledge and expertise to achieve results
 Achieving results - Focusing on the delivery of
objectives
 Leading your Team
Knowledge and Expertise:
Knowledge of events management including Health and
Safety procedures
Knowledge of Scottish History
Knowledge of Historic Environment Scotland’s estate
Specific Experience & Skills:
Experience in managing, planning and delivering a
programme of events, in particular those with an interpretive /
historical theme, and across a range of sites.
Experience of onsite management of events (both internal
and third party), in particular those with an interpretive /
historical theme.
Experience of budget management.
Essential
Desirable
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Historic Environment Scotland – Longmore House, Salisbury Place, Edinburgh, EH9 1SH
Scottish Charity No. SC045925
VAT No. GB 221 8680 15
Qualifications:
Scottish History or related subject at Higher or above
Events Management or related subject at Higher or above
(Desirable)
(Desirable)
Professional Qualifications:
N/A
What we offer
Applying for a job with us could open the door to a unique work environment. It could also
give you job satisfaction and excellent development opportunities, plus a competitive salary,
25 days’ paid holidays (rising to 30 days after 5 years’ service) and 11.5 public holidays a
year – pro rata for part time staff.
In addition we offer a great benefits package to our employees which included:
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flexible working hours
special leave
maternity/paternity leave
adoption leave
childcare vouchers
to pay for relevant professional subscriptions
support for further education and personal development
study leave for work related courses
access to a learning resource centre
Health and welfare
We offer you access to:
 our Employee Assistance Programme – for confidential advice and
counselling
 an occupational sick pay scheme
 discounts at Edinburgh Leisure gyms
 interest free loans for bicycles (and travel passes)
Staff discounts
You will receive:
 free entry to all of our properties (with up to three guests)
 free entry to English Heritage, Manx and Cadw properties
 20% off purchases in our retail outlets
Season tickets
You can get an advance to help with the cost of buying an annual season ticket for travel
between home and work. The advance is then repaid from your salary over the life of the
season ticket. Open to all permanent and fixed-term staff.
Historic Environment Scotland – Longmore House, Salisbury Place, Edinburgh, EH9 1SH
Scottish Charity No. SC045925
VAT No. GB 221 8680 15
How to apply for this post
You can apply on-line by visiting our website at https://applications.historicenvironment.scot/.
Your application should arrive by the advertised closing date. Please note that when
applying online, we will only be able to see your application once you fully submit it.
Alternatively, you can request electronic or paper copies of the application pack by emailing
[email protected]. Please return your completed application form to the same email address
or by post to Human Resources, Room 3.10, Longmore House, Salisbury Place, Edinburgh,
EH9 1SH to arrive by the advertised closing date.
To assist in your application, please take time to read the guidance notes provided.
Applications are especially welcome from those who have Gaelic language skills.
Thank you.
Human Resources
Historic Environment Scotland
Historic Environment Scotland – Longmore House, Salisbury Place, Edinburgh, EH9 1SH
Scottish Charity No. SC045925
VAT No. GB 221 8680 15