Facility Management (Stirling Oval Facilities)
Objective
 To manage the Stirling Oval facilities (buildings and oval) hired from the Adelaide Hills Council for the MLDFC Modified
Football Program for U8 through to U11 matches to ensure a high standard of safety and presentation for matches,
training, events and other activities conducted form time to time
 To provide support to the Junior Football Committee members to ensure the efficient operation of the Club
Responsibilities
The tasks required include to:
1. Sweep all floors, remove rubbish
2. Leave Room Tidy
3. Turn off: lights, and any appliances used.
B.
Oval rubbish collection
Rubbish collection is required following the completion of all home matches. Gloves are available for use (Where).
The tasks required include to:
1. Pick up loose rubbish and place in large green rubbish bins from all areas of the Reserve, ensure playground
and other areas are also completed.
C.
Shared room cleaning
Cleaning is required for the shared room with other sports using the facility:
1. The Thursday prior to a home match, following the completion of training & team selection
2. After a home match
The tasks required include to:
1. Sweep Floors, remove all rubbish.
2. Leave room tidy.
JOB DESCRIPTIONS
 Undertake tasks at the request of the Junior Coordinator or Junior Football Committee
 Liaising and establishing close relationship with Property Officer/ Property and Building Management Adelaide Hills
Council [ph 84080563, W www.ahc.sa.gov.au] for the proper management of the oval, oval maintenance and
improvements, and maintaining or addressing safety issues in accordance with current hire. Currently the AHC Building
Management Officer is Nick Taarnby, t: 08 8408 0506 | f: 08 8389 7440 | e: [email protected] |
 Identify and form a close relationship with the local ward member of the Adelaide Hills Council and identify local
Community members having links with Government (Local member for Heysen, Federal Member for Mayo,
government members living in the district , etc) to assist with identifying improvements needed for the facility- Liaise
with the Club’s Improvements and Grants Officer to enable activities needed to commence.
 Maintain the cleanliness and prevention of damage whilst using the facilities hired for the Modified Football program
 Obtain on bond the necessary keys for padlocks and nominated buildings keylocks (Oval Flood lights; Equipment storeroom, Toilets and Players Change rooms)
 Prior to the season commencing meet with the Property Officer/ Property and Building Management Adelaide Hills
Council on site to ensure that facilities are already in a good condition and know what areas MLDFC are responsible for
to keep clean and tidy. The Public Toilets at the oval must always be locked after training sessions and completing the
last game. NOTE: Council must cleanup any mess/issue prior to MLDFC using Storeroom and Shared Facility so that
MLDFC can then maintain to the agreed standard
 Ensure the following cleaning works are managed for completing prior to a home game/after a home game:
A. Change rooms
Cleaning is required:
1. The Thursday prior to a home match, following the completion of training
2. After a home match
3.
D.
Turn off: lights, and any appliances used.
Public Toilets
The tasks required are to:
1. Unlock and must lock re-lock Toilets after use for training night or on Saturday/Friday night game – check for
damage upon opening and when re-locking facility.
2. Promptly report any damage found to the Toilet Block and circumstances to the AHC Building Management
Officer.
Relationships
Accountability
 Accountable to the Club Junior Football Committee
 Seek ratification from the appropriate Committee member prior to committing the Club to any financial expenditure or
action
 Provide a report on portfolio operations to the monthly Junior Football Committee meeting
Timetable for position responsibilities:
Timings
November –February
Task
1.
2.
3.
March



April



Liaise with
Elected to position – work with Committee for strategy
to roster Coach/Team Manager/Parents to undertake

Cleaning Players change rooms and the Shared
Centre room.

Cleanup of oval after training and home game of
rubbish only

Main keys identified for use
Establish contact with Adelaide Hills Council and work
with Council Property Officer/ Property and Building
Management manager in accordance with hire.
Attend all Committee meetings and provide written
report on portfolio responsibilities
Committee
Adelaide Hills Council/Local Ward
member
Re-Establish contact with Adelaide Hills Council Council
Property Officer/ Property and Building Management
manager for onsite meeting in accordance with hire
Maintain contact with Adelaide Hills Council on
issues/needs for the Stirling Oval facilities
Attend all Committee meetings and provide written
report on portfolio responsibilities
Committee
Adelaide Hills Council
Oversight of Stirling Building Facility for cleanliness and
no damage once Modified Football training for season
starts
Maintain contact with Adelaide Hills Council on
issues/needs for the Stirling Oval facilities
Attend all Committee meetings and provide written
report on portfolio responsibilities
Committee
Adelaide Hills Council
Modified Football Operations Manager
and Coaches Modified Teams
JOB DESCRIPTIONS
 Reports to the Club Junior Football Committee
 Liaises with the Junior Coordinator and Modified Football Operations Manager
 Liaises with the Local Council Property manager and Local Ward member and the Club’s Improvements and Grants
Officer when facility improvements are required.

 Liaises with official Club suppliers & stakeholders
Timings
May
Task



June






August



September

Committee
Adelaide Hills Council
Modified Football Operations Manager
and Coaches Modified Teams
Oversight of Stirling Building Facility for cleanliness and
no damage after Matches start
Maintain contact with Adelaide Hills Council on
issues/needs for the Stirling Oval facilities
Attend all Committee meetings and provide written
report on portfolio responsibilities
Committee
Adelaide Hills Council
Modified Football Operations Manager
and Coaches Modified Teams
Oversight of Stirling Building Facility for cleanliness and
no damage after Matches start
Maintain contact with Adelaide Hills Council on
issues/needs for the Stirling Oval facilities
Attend all Committee meetings and provide written
report on portfolio responsibilities
Committee
Adelaide Hills Council/ Local Ward
member
Modified Football Operations Manager
and Coaches Modified Teams
Oversight of Stirling Building Facility for cleanliness and
no damage after Matches conclude
Establish contact with Adelaide Hills Council on giving
back the Keys and for inspection by Council of the
Stirling Oval facilities
Attend all Committee meetings and provide written
report on portfolio responsibilities
Committee
Adelaide Hills Council
Modified Football Operations Manager
and Coaches Modified Teams
Attend all Committee meetings and provide written
report on portfolio responsibilities
Committee
Modified Football Operations Manager
and Coaches Modified Teams
October
October Debrief Report
Prepare report to Junior Coordinator for tabling at Annual
General Meeting of issues encountered/needs for next year
JOB DESCRIPTIONS
July
Liaise with
Oversight of Stirling Building Facility for cleanliness and
no damage after Matches start
Maintain contact with Adelaide Hills Council on
issues/needs for the Stirling Oval facilities
Attend all Committee meetings and provide written
report on portfolio responsibilities