EARLY LEARNING COALITION
OF PALM BEACH COUNTY
Provider Meeting
Welcome
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Topics to Discuss:
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Child Abuse and Prevention Month
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Presentations
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http://www.ounce.org/cappacket.asp
211/Help Me Grow
Genesis Community Health
Lakeshore
Updates
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Home Safe
Palm Beach State College
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DCF Child Care Training Grant
Institute of Excellence
Early Learning Coalition
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Office Locations
Family Services
Provider Reimbursement
Provider Services
Program Assurance
Developmental Screening
Quality Supports
VPK Update
211/Help Me Grow
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For questions contact:
 Randee
Gabriel
 561-383-1124
 Vesta
Hetherington
 561-533-1098
Separate power point
Genesis Community Health
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For questions contact:
 Kimberly
Carlson
 561-806-6835
Separate power point
ext. 207
Lakeshore
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Lakeshore Story
For questions contact:
 Tony
Chaidez
 Office:
310-537-8600 ext. 7397
 Cell: 305-619-4852
 [email protected]
Home Safe
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www.helphomesafe.org
Selena Smith, Associate Director
 Direct:
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Paloma Prata, Director of Prevention Services
 Direct:
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561-383-9800, ext. 1708
561-383-9800, ext. 1702
Kimberly, Coordinator
 Direct:
Separate power point
561-383-9800, ext 1703.
PBSC DCF Child Care Training Grant
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Classes:
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Palm Beach County class schedules at myflfamilies.com/childcare
(PBSC and all private providers)
All of the 40-HR Classes are online.
New online, in-service classes coming July 1st.
Revision of Child Growth and Development.
Additional classes needed?
Palm Beach State College Summer Hours
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Dates: Starting the week of May 9th and ending the week of August 12th.
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Exams:
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Monday through Thursday 7:30am-6:00pm
Summer Exam schedule.
Saturday Summer exam locations.
Exam Information.
For questions contact:
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561-868-4044
PBSC Institute of Excellence
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SEEK Scholarship
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Career Advising
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https://www.palmbeachstate.edu/ieece/financialsupport/eligibility-application-process.aspx
http://www.palmbeachstate.edu/ieece/pd/careeradvising/
Training and Development
http://www.palmbeachstate.edu/ieece/trainingdept/default.aspx
For questions contact:
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561-868-3660
Separate power point
ELC Offices
Family Services
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Parent Line
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Operation Hours:
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561-514-3300
Monday-Thursday: 8:00am6:00pm
Friday: 8:00-12:00pm (by phone
only)
Locations:
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Riviera Beach – Port Center at
2051 Martin Luther King
Boulevard
West Palm Beach- Prospect Place
at 3111 S. Dixie Hwy
Belle Glade – 401 SE 2nd Street
Provider Services
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Provider Line:
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Operation Hours:
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561-214-8000
Monday-Friday:
8:30am-5:00pm
Location:
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2300 High Ridge Rd,
suite 115, Boynton
Beach, 33426
Family Services
VPK applications are being accepted for 2016-2017 (Fall and Summer)
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For the VPK application, parents will need the following:
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A valid email address
Proof of Child’s Age;
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Proof of Residence;
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Driver’s License OR Utility bill OR signed lease agreement
Once the VPK application is submitted:
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Parents will receive an email notification within 5‐7 days that the
application has been approved or rejected.
Once approved, the parent can print the VPK certificate from any
printer by accessing their Family Portal account.
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examples: Birth Certificate OR passport OR an immunization record signed
by a public health officer or by a licensed physician
They will need their email address and password to log into the Family Portal
account.
Submit the VPK Certificate to the provider of their choice.
Family Services
ELC Rovers in a Community Near You
The Early Learning Coalition and the Children’s Services Council of Palm Beach County,
have joined forces to ensure that families can access our services at the 10 Bridges
neighborhood hubs.
Mondays:
Bridges at Riviera Beach
2831 Avenue S.
Riviera Beach, 33404
10:00am-5:00pm
Tuesdays:
Bridges at Boynton
Beach
223 NE 12th Avenue,
Boynton Beach, 33435
1:00pm-6:00pm
Bridges at Highland
Elementary
500 Highland Ave., Clarke
Bldg.
Lake Worth 33460
9:00am-5:00pm
Bridges at West Palm
Beach- Payne Chapel
811 9th Street,
West Palm Beach, 33401
9:00am-5:00pm
Bridges at Pahokee- Fla.
Community Health Ctr.
170 S. Barfield Hwy. Suite
102, Pahokee, 33476
9:00-6:00pm
Bridges at Belle Glade
816 W Canal Street S.,
Belle Glade, 33430
9:00am-6:00pm
Wednesdays:
Bridges at NorthwoodNorthmore Elementary
4111 N. Terrace Drive,
Portable #9
West Palm Beach,
33407
9:00am-5:00pm
Bridges at Lake Worth
West
4730 Maine Street,
Lake Worth, 33461
9:00-5:00pm
Thursdays:
Bridges at Lake Park
1411 10th Street, Lake
Park, 33403
9:00-5:00pm
Bridges at Lake Worth
1712 S. Dixie Hwy. 1st
Floor
Lake Worth, 33460
9:00-5:00pm
Bridges at Belle Glade
816 W Canal Street S.,
Belle Glade, 33430
9:00am-6:00pm
Family Services

School Readiness Transfer Requests
The number of transfer requests is expected to increase
significantly as the school year comes to an end.
 Providers can assist families by:
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Obtain a blank “Provider Transfer Form” from any of our ELC
eligibility offices or by downloading the form from our website at
www.elcpalmbeach.org/child-care-resource-and-referral-forms
 Submit a completed “Provider Transfer Form” to any our ELC
eligibility offices.
 No Back Dating of Certificates- ELC will not authorize care prior
to the date that the “Provider Transfer Form” was submitted.
 Please allow 2-3 business days for processing.
 New certificates will be sent to the provider via “BOX”.
 Original certificates will be mailed to the parent at address on
record.
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Family Services
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School Readiness Transfer Requests continued:
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Families Leaving your Program:
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Determine if the parent has any outstanding fees. If the parent has
outstanding fees, please work with the parent to resolve the matter.
If the parent has no assessed parent fees or a zero balance,
complete the bottom portion of the “Provider Transfer Form” and
return form to parent.
Remind parent that ELC requires 2-3 days to process the request.
Remind parents that a new certificate will be needed prior to starting
the child at the new facility.
Families Interested in Transferring to Your Program:
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Assist parent with completing the transfer process by providing a
blank copy of the “Provider Transfer Form”.
Educate Parent about the Transfer process and timeframe. (2-3
business days)
Review new certificate to ensure that your site is listed and for
authorization start date to ensure proper payment.
Family Services

Funding Notification Update
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ELC monitors the funding utilization monthly.
We are not currently enrolling children from our Wait List or are
processing any new CSC or Refugee Referrals.
 We continue to process any At-Risk, Career Source and Teen
Parent referrals.
 Lutheran Services Head Start is now enrolling for the upcoming
school year.
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http://lsf-hsehs.lsfnet.org/Pages/Home-PalmBeach.aspx
561-233-1600
Families who have not utilized VPK for the current school year can
still utilize their certificates for Summer 2016.
 Families are encouraged to apply for any available funding or
place their name on the wait list a www.elcpalmbeach.org
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Family Services
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Revalidation (Updating the Wait List Status)
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A parent whose name appears on the Waiting List of the Early Learning
Coalition for child care services must update their information every six
(6) months in order to remain on the list.
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Families can update their status online at www.elcpalmbeach.org
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Step 1: Go to www.elcpalmbeach.org
Step 2: Click the green scroll at the top of the page to apply for VPK/School
Readiness Services.
Step 3: The family logs on to the Family Portal using their user ID number.
Step 4: Click Apply for School Readiness and complete/edit the questionnaire.
Step 5: Upload the required documents.
Step 6: Submit your application update.
Step 7: You will receive an email notification once your information has been
updated.
Being placed on the waiting list does not guarantee acceptance into
the subsidized child care program. Families are notified if funds
become available to provide subsidized child care services.
Provider Reimbursement
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Monthly Attendance Submission Due Date
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Attendance documentation submission (item # 48, page 10 of the SR20 Form –
State Contract). Provider agrees to submit monthly attendance reports for
payment. Provider agrees to submit all required attendance records to
Coalition on or before the 3rd (third) business day of each month. If the due
date falls on a holiday, Provider agrees to submit all required attendance
records to coalition on the preceding business day. Records submitted late will
be processed and paid in the next open payment cycle.
Reimbursement Department Upload Link
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http://rcs.elcpalmbeach.org
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Extended absence notes
Blank attendance sheets
Adjustment requests
VPK enrollment forms
VPK classroom transfer forms
Any other documents related to reimbursement/payment
Reimbursement can only be issued for children with a current eligibility certificate.
Reminders:
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Reimbursement reports are loaded into your Monthly Reimbursement Report folder in your
portal account.
Provider Reimbursement Calendar
Provider Reimbursement Team
Provider Services
ELC Provider Portal Upgrades
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ELC Provider Portal Upgrades
Consolidated MESSAGE CENTER- under MY PROFILE
 CHILDREN – re-determinations for all children within
the next 45 days
 Data can be sorted by Name, DOB or
Redetermination date – click arrows)
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Provider Services
NEW LOOK!!!
2016-2017 Contracts NOW Available
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All contracts expire June 30, 2016.
School Readiness, CSC Scholarship and VPK contracts for
2016/2017 are open and ready to be completed in the
portal.
VPK Summer for 2016 is also available.
Contracts have not changed from last year.
VERIFY that pre-populated information is correct prior to
submission.
6 Holidays are given – Providers can select an additional 6
holidays.
School Readiness & CSC Scholarship contracts request DAILY
rates from providers.
Reminders for Family Child Care Homes
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Send in new license for 16/17 as available.
Providers using DC Insurance Services, California –
 Policies
will not be renewed.
 You will need to find a new insurance agency for
General Liability Insurance.
 Don’t wait until your policy is about to expire to start
contacting a new agency.
 Potential
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Insurance Agents:
Program Managers 1-800-473-0111
American Federation of Daily Care (AFDC) 1-888-515-8537
Hays Company/ Assure Child Care 1-855-818-5437
JVS Insurance Agency 1-305-552-5250
Provider Services
Manager
Gina Carello
Phone 561-214-7451
Fax # 561-745-3642
[email protected]
Program Assurance

Monitoring Totals as of February 2016:
 230
onsite monitoring
 500 Post Audit Attendance Monitoring
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For questions contact, Krystal Wallick, Program
Assurance Manager
 561-214-7447
or [email protected]
Quality Supports
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Quality Supports
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Technical Assistance
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Completed 80 TA/Coaching visits
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Trainings
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Trained over 400 teachers
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Request through https://www.elcpalmbeach.org/request-technical-assistance
Onsite or by Phone
Provide strategies for the following:
 Inclusion, administration, teacher-child interactions, environments and curriculum.
New training calendar for April-June 2016.
 Trainings include agreement overviews, developmental screening, inclusion
and much more!
Registration form must be faxed or mailed to attend.
In-service hours are provided for each training.
Trainings may be presented at a child care facility if you meet training location
requirements.
For questions contact, Darianne Powell at 561-600-9421 or
[email protected].
Developmental Screening
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Reminders
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Must use updated Consent Form.
Due date is the last day of the month with a grace a period to the 5th of the
following month.
Screening Packets must be mailed to 2300 High Ridge Rd. Ste 115 Boynton
Beach, 33426.
If the child is already receiving services, the child does not need the
screening completed.
Changes are being discussed in order to streamline the amount of paper and
efforts utilized to complete developmental screening process.
Website Updates
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Updated Forms at
 http://www.elcpalmbeach.org/developmental-screening
For Questions contact, Lorca Acosta at 561-600-9424 or
[email protected]
VPK Updates
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GOLD Requirements for VPK
 Notice
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VPK Readiness Rates
 Notice
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from OEL issued on 3/10/16
from OEL issued on 3/10/16
For questions contact:
 Heather
Sargent
 [email protected]
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VPK Assessment – For 15/16 all providers must
administer, input data, and submit Assessment Period 3
in Bright Beginnings.
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If you have a traditional schedule, the data is due in Bright
Beginnings on June 15th.
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If you have a non-traditional schedule, the data is due in
Bright Beginnings 15 calendar days after your VPK
program ends
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Begin in August or September and end in April or May
Any other schedule
For Summer and Fall 2016/2017 – All providers must
administer and enter data for Assessment period 1 & 3
for the VPK Assessment (Bright Beginnings)
VPK Teaching Strategies GOLD
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Yes, GOLD funding was discontinued for next year
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It is required that all staff using the system completes professional
development training prior to entering documentation. Training is available
through:
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However, we must finish out the year strong!
Teaching Strategies online (log into the VPK account)
Instructor led (register through DCF with reference code)
Checkpoints must be completed according to your schedule:
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Traditional schedules are due June 15th
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Non-traditional schedules are due 15 calendar days after VPK program ends
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Begin in August or September and end in April or May
Any other schedule
System will be archived on June 30th at midnight, so anything you want to
keep must be printed.
For questions contact:

Florida VPK GOLD Help Desk 1-844-838-4653
Questions and Answers
Thank You!
Thank you to the
Early Learning Coalition
and
Lakeshore
for the raffle prizes.