Module:
Topic:
Human Resources/Payroll
Admin & Auxiliary Setup
Group/BU Codes
MUNIS Version 10
Objective
This document provides step-by-step instructions on how to enter group bargaining unit codes in Munis.
This is intended for intermediate level Munis users.
Overview
Group or bargaining unit codes represent labor unions and other classifications or groupings of
employees. Salary Tables require a Group/Bargaining Unit Code while other codes such as Job Class,
Position Control, and Accrual Tables may use a Group/Bargaining Unit code to restrict access to
available job classes, positions and accruals to the appropriate group bargaining unit when entering
employee data. Payroll Processing, Workflow Business Rules and numerous reports may also utilize
Group/Bargaining Unit codes. Each employee must be linked to a group code. If you do not want to use
multiple codes you can set up a single generic Group/Bargaining Unit code and assign all employees to
it.
Non-union environments can use group codes as an additional employee grouping method, especially
as it relates to salary/rate processing.
Prerequisites
Before you can successfully use this feature, you must ensure that the necessary parameters and
codes are in place. If parameters and codes are not set up, or not set up correctly, you may need to
contact your MUNIS System Administrator or Department Manager to have them updated or added into
the MUNIS system.

User must have a role assigned with menu security to Group/BU Codes.
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Group/BU Codes
Group/Bargaining Unit Codes
MUNIS Version 10
Procedure
1. Open Group/BU Code FM
Human Resources/Payroll > Payroll > Payroll Setup > Group/BU Codes
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Group/BU Codes
Group/Bargaining Unit Codes
2. On the MUNIS toolbar, click Add
MUNIS Version 10
.
3. Complete the following fields in order to enter Group/BU code information
Field
Description
Group/BU Code
This box contains a 4 character alpha-numeric code. At least one
Group/BU Code must be established in order to create employee
records for both union and non-union environments.
Short Description
This box contains a short description for the code. Short descriptions
can contain up to 10 characters.
Long Description
This box contains the long description for the code. Long descriptions
can contain up to 30 characters.
Retro Pay Pending
This check box, if selected, indicates that retroactive pay is pending
(that is, the selected group or bargaining has not yet settled their retro
pay agreements).
Certified
This check box, if selected, indicates that this group is for certified
employees.
4. Press Enter on the keyboard or click the OK/Accept
button.
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Group/BU Codes
Group/Bargaining Unit Codes
MUNIS Version 10
Results
The Group/BU Code will be established and can be attached to the Employee’s Master record for which
it was created.
GL Impact
The General Ledger is not impacted by this action.
Other MUNIS Modules Impact
No other modules are impacted.
What’s Next?
Begin using the new Group/Bargaining Unit code(s) or continue to set up additional Auxiliary tables in
Munis if you are a new client site (Location Codes are recommended as a next step).
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