E-Procurement: The Panama
experience
World Bank Fiduciary Forum, Washington D.C., USA
March, 2010
E-Procurement Evolution
2000
2001 2002
2003
2004
2005 2006 2007 2008 2009
Before
PanamaCompra
PanamaCompra
Today
* Costly and slow
processes
* Purchasing more
efficient
* Bidding docs for sale
* Over U3.1 billion in
purchases
* Biz Opps all over the
place
* Bids published in
newspapers
* Contracts are not
public
* Secrecy on
Budgeted Estimate
Strategic Plan for
Public Procurement
PanamaCompra
benefits consolidation
and total procurement
modernization
1. More technology
* PanamaCompra,
country´s portal
* e-Catalog
Transparency
All procurement info
readily accesible
2. Standard docs/processes
3. Leveraging the market
4. Training
5. Purchasing plan
6. Follow-up and Monitoring
Final objective: Align
institutions´s
purchases to
Government Budget
What is PanamaCompra?
PanamaCompra is a meeting point between buyers and sellers,
or communities of buyers and sellers, in which they can do
business using integrated global software solutions on line.
Suppliers
Buyers
•
•
•
•
•Reduce transaction costs
•Reduce processing time
•Find new suppliers
•Reduce inventories
MANY
suppliers
ONE
buyer
Model B2B
Reduce transaction costs
Reduce processing time
Find new clients
Provide better service to existing clients
MANY
suppliers
Marketplace
Marketplace
MANY
buyers
PanamaCompra V1
1. Find
business
opportunities
by clicking on
the category
that interests
you
PanamaCompra V1
2. Follow all
public acts
from
beginning to
end
Search through Google
Just placing a single word in the search box will bring up all the related acts.
3. Use of
GOOGLE
Search
Engine or
Advanced
Search
Advanced Search
4. Advanced
search by
selecting
parameters
that allow
more specific
searches
Details of the Purchase
5. The system
shows
information on
the details of
the
act,
reference price,
time, date and
place
for
presentation of
the offer, tender
documents and
other
documents the
entity
may
consider
necessary.
Using the e-catalog
Traditional Selection Procedure vs Buying from the catalog
Questions
and Answers
Call for
Tender
Buyer
Physical Delivery,
Invoice and
Payment
Time = 25 days
Supplier
Review and Evaluation
of Proposals
Notice of
Award to
Supplier
Requires a
Specific
Acquisition
Buyer
Delivery of
Proposals
Acquisitions
Orden de
Orden
de
Compra
Purchase
Orden
de
Compra
Order
Compra
Physical Delivery,
Invoice and
Payment
FRAMEWORK CONTRACT
Time = 2 days
Supplier
PanamaCompra V2.0: the new era
http://www.panamacompra.gob.pa
BUYERS
PUBLIC ACCESS
SUPPLIERS
Suppliers
Register as a Supplier
What it is? How to participate?
Courses and Training
Schedule and statistics,
training
Access for Registered Users
User name
Password
Enter
Forgot your password
Registry of Proponents
The system shall notify the supplier automatically every time that any buyer
uploads unto the website a public act requiring any of the goods or services
for which it is registered
Search for Business Opportunities
 History
 Attached Files
 Number
 Forum
Supplier Desktop
Buyer Desktop
Support Model
Account
Executives
Legal
Assistance
Manuals and
Users Guides
Help Desk
Training
PanamaCompra in numbers
• USD3.1 billion in purchases
• 280,000 public acts
• 16,291 registered suppliers
• 5,130 registered buyers
• USD153 million purchased through
the electronic catalog
• 50,000 products in the electronic
catalog.
PanamaCompra v2
PanamaCompra
E-Commerce
Modernization of the technological platform
Electronic Documents
Registration of Proponents
Offers through the Internet
Electronic Signature
Search Engine Electronic Messaging Electronic payments
Purchase Orders
Electronic Catalogs
Business Intelligence
Contract Management
Integration with other Public
Management Systems
Transparency + Efficiency + Savings + Citizen Oversight
Functions of e-GP put into production throughout the project
Questions ?
Eldis Iván Sánchez Tuñón
Director General de Contrataciones Públicas
REPUBLIC OF PANAMA
[email protected]
Tel. (507) 515-1500