User Notes
Accessing the Choose and Book
Application using a Smartcard
Accessing the Choose and Book application using a Smartcard
To access the Choose and Book application, a user must be registered and have been
issued with a Smartcard. A Smartcard looks much like a credit card, with a picture of the
user, together with their Unique Identification number (UID) and a gold chip where all of
the users’ information is held.
 Put your smartcard into the smartcard reader
 The Gem Authenticate box appears
 Type in your PIN number (four digits) and click on ‘OK’ or press return on the
keyboard
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 You may (or may not) now see a security alert.
 Click ‘Yes’ to proceed.
 You may have to wait a few seconds, but you then see a screen saying ‘welcome’
with all the roles you have been allocated on the spine.
 Click in the box next to the appropriate role, so there is a tick in the box next to that
role.
 Click on ‘set session role’
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 Now the system asks if you want to close the present window. Click on ‘Yes’.
 You are now returned to your desktop.
If you have a Choose and Book icon on your desktop:
 Double-click on the Choose and Book icon on the desktop to launch Choose and
Book
 Your smartcard login will take you straight in to Choose and Book without you
needing to enter any further passwords or PINs
 Choose and Book sometimes takes a little while to check your authentication, and
then the Choose and Book homepage will open showing you the Choose and Book
business functions available to you
 You have now accessed Choose and Book using your smartcard
If you do NOT have a Choose and book icon on your desktop:
 Open Internet Explorer on your computer
 In the address box of the internet screen, type in https://nww.ebs.ncrs.nhs.uk/appebs
 Choose and Book sometimes takes a little while to check your authentication, and
then the Choose and Book homepage will open showing you the Choose and Book
business functions available to you
 You have now accessed Choose and Book using your smartcard
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NB: Your smartcard must remain in the smartcard reader for the whole time that you
are using the system. If you take your smartcard out of the reader, your session will
end.
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Amendment History:
Version
0.1
1.0
Date
08 Sept 2004
15 Sept 2004
Amendment History
Initial version by Sue Wales.
Update into NPfIT Choose and Book template.
Approvals:
This document requires the following approvals.
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Signature
Title
Date of Issue
Version
Document Location
This document is only valid on the day it was printed. Please contact the Document Controller for
location details or printing problems.
This is a controlled document.
On receipt of a new version, please destroy all previous versions (unless a specified earlier version is
in use throughout the project).
Choose and Book Quick Reference Guide – BMS Admin
Programme
Sub-Prog/Project
NPFIT
Prog. Director
Clare
Mitchell
National
Prog
Sub Prog/Proj Mgr
Author
Version Date
Sue Wales
15 Sept
2004
NPFIT
Version No
Status
DOCUMENT NUMBER
Prog
Doc
Org
/Proj
Type
EBS
PMG
DEL
Seq
0035
1.0
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