Capital Facilities
Program Update
San Rafael City Schools
December 12, 2016
OVERVIEW
• Program Progress
• Stadium Project Update
San Rafael City Schools December 12, 2016
Syllabus
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PROGRAM PROGRESS
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San Rafael City Schools December 12, 2016
Master Implementation
Plan
- Bond Issuance Coordination
- Refined Construction Budget &
Schedule
- Board to Review & Consider
Adoption
School Site Architectural
Assignment
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San Rafael & Madrone - HY
Terra Linda - DLM
Davidson - QKA
San Pedro - HY
Glenwood - DLM
- Bahia Vista - SVA
- Venetia Valley - SVA
School Site Design
Committees
San Rafael City Schools December 12, 2016
MOVING OUR FACILITY WORK FORWARD
- Launch Site Committees
- Principals have completed the
process of recruiting Committee
Members
- Site Design Committee Meetings
have begun
- Programing, Prioritizing, and
Design Discussions have begun
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CHECK LIST
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San Rafael City Schools December 12, 2016
✔ ✔ Adopt Program Maps as foundations for implementation
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Underway
Underway
Underway
Underway
Underway
Underway
Underway
Underway
Underway
Underway
Underway
Underway
Underway
Underway
Underway
Bond Website (Live)
Stadium DSA Submittal
Develop Master Implementation Plan, Budget, and Schedules
Facilities Use Agreement Board Policy – Board Workshop
Establish School-Site Design Committees w/ architect assignments
Finalized Construction 101 with Principals
Updating & Auditing Construction Cost Estimate for Stadium Project
Constructability Review on Stadium Project
AIA Assignment Meetings Underway
Development of Monthly Reports
Program Maps & Confirming Project Prioritization
School community work with project teams on designs, priorities, and details
Analyzing Project Delivery Methodologies
Coordinating Information Required under CEQA
Establish management and accounting systems, protocols
Proposition 39 Energy Efficiency Plan (EEP)
Solar Master Plan
Creating and Issuing RFP/Q's for support Services
Establishing Invoicing & Payment Protocol
Working with M & O Staff and Architects on creating District Standards
Analyzing Program Cash Flow Projections
Meetings regarding Interim Housing & Swing Space
Working with AIA Teams on Documents needed for Programming
Establishing Preliminary Contact with Local Agencies
Round of Site Design Committee Meetings are being held
Schedule Update to include revised Phasing
San Rafael City Schools December 12, 2016
CHECK LIST: PROGRAM STEPS & COMPONENTS
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STADIUM SCHEDULE UPDATE
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San Rafael City Schools December 12, 2016
CEQA ----------------------------------Agency Approval --------------------Constructability Review -----------Bidder Recruitment -----------------Bid Period -----------------------------Contract Award ----------------------Notice to Proceed -------------------Construction ---------------------------
Current through March 2017
Current through February 2017
Current through February 2017
Current through February 2017
February 2017 through March 2017
April 2017
April 2017
April 2017 through November 2017
San Rafael City Schools December 12, 2016
STADIUM SCHEDULE UPDATE
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STADIUM BUDGET UPDATE
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San Rafael City Schools December 12, 2016
In June 2015, the Board adopted the FMP, produced by Hibser Yamauchi, which allocated $8,250,634 to the Stadium Project.
The FMP also allocated $799,181 for parking expansion on the SRHS site. Of those campus parking improvements, approximately
66%, or $527,459, was closely associated with the work near the Stadium, and was included in the scope and budget for the
Stadium Project.
Additionally, fundraising added $850,000 to the project.
Thus, the derivation of the Stadium project budget revenue allocation was clarified in February 2016 as follows:
FMP allocation
Playfield
Restrooms and Concession Stand
New Visitor Bleachers
New Grandstand and Press Box
Parking Expansion
Donations
Total FMP Budget Allocation
6,539,342
920,262
368,173
422,857
527,459
850,000
9,628,093
San Rafael City Schools December 12, 2016
STADIUM BUDGET UPDATE
(FMP allocation)
(FMP allocation)
(FMP allocation)
(FMP allocation)
(FMP, 66% of 799,181)
The Stadium Project budget allocation of $9,628,093 was adopted by the Board in May 2016. Since the amount set aside is now
fixed, scope adjustments must be made to fit the project to the budget. Alternatively, if the desired scope exceeds the fixed setaside for the project, additional funds must be raised to extend the budget. Additional fund raising to support enhanced Stadium
features are welcome and greatly appreciated.
The Program has progressed to the point of having program management on board and able to develop and validate detailed cost
estimates. Based on their estimates, the attached budget shows what can be included in the $9.63m, and what features can be
added by fundraising.
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San Rafael City Schools December 12, 2016
Stadium
Budget
Update
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NEXT STEPS
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San Rafael City Schools December 12, 2016
•
Master Implementation Plan
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•
School Site Design Committee Meetings
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Bi-Weekly Site Committee Meetings during Schematic Design
Weekly A&E Meetings during Schematic Design
Present Projects to Board
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Program and Project detail
Costs, Sequencing, Budgets and Schedule
Updates, Factors, and Projections
Master Implementation Plan ready for adoption
Project: Descriptions, Scopes, Budgets, & Schedules
Design checkpoints
 Schematic Design, Plans & Budget
 Construction Documents, Plans & Budget
Board Actions
 Consultants’ Contracts
 Contractor Prequalification
 Design Checkpoints
 CEQA Findings
 Contracts for Construction
San Rafael City Schools December 12, 2016
NEXT STEPS
Program Management
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Professional Services
Provide As-Built Documents to Site Specific A/E Team
Produce Site Surveys
Produce Site Soils Reports
Produce Site Hazmat Surveys
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San Rafael City Schools December 12, 2016
End
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