MARYLAND ASSOCIATION OF NURSING STUDENTS
21 Governor’s Court
Suite 195
Baltimore, MD 21244
2015 APPLICATION TO EXHIBIT
Event: MANS 35th Annual Convention
Saturday, January 24, 2015
Community College of Baltimore County – Essex Campus
7201 Rossville Boulevard
Baltimore, MD 21237-3899
Organization Name: Click here to enter text.
Contact Person: Click here to enter text.
Title: Click here to enter text.
Address: Click here to enter text.
City: Click here to enter text.
State: Click here to enter text.
Zip: Click here to enter text.
Phone: Click here to enter text.
Fax: Click here to enter text.
Cell: Click here to enter text.
Email: Click here to enter text.
☐ Platinum Sponsorship
$5000
 $1000 scholarship in organizations name
 One vendor table
 One full-page premium location advisement in the convention newsletter
 Premium location full-page advertising in the remaining three quarterly newsletters
 Internet advertisement on MANS webpage
☐ Gold Sponsorship
 One vendor table
 One full-page advisement in the convention newsletter
 Full-page advertising in the remaining three quarterly newsletters
$3000
☐ Silver Sponsorship
 One vendor table
 One half-page (1/2) advisement in the convention newsletter
 Half-page (1/2) advertising in the remaining three quarterly newsletters
$2000
☐ Bronze Sponsorship
 One vendor table
 One quarter-page (1/4) advisement in the convention newsletter
 Quarter-page (1/4) advertising in two quarterly newsletters
$1000
☐ Convention Sponsorship
 One vendor table
 One quarter-page (1/4) advisement in the convention newsletter
$650
☐ Table Only
 One vendor table
$500
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MARYLAND ASSOCIATION OF NURSING STUDENTS
21 Governor’s Court
Suite 195
Baltimore, MD 21244
Does your organization need a space with electricity (platinum and gold sponsorship gets first
consideration)? Yes ☐
No ☐
PLUS Optional Additional Advertising space in the MANS Quarterly Newsletters: (Note: Inside
front cover and back cover are reserved for platinum sponsors first)
Inside Front Cover (pg.1)
Back cover
Full Page
1/2 Page
1/4 Page
Standard Newsletter Ad Rates
One Issue
Two Issues
$1250
$2400 ($1200 each)
$1000
$1900 ($950 each)
$850
$1500 ($750 each)
$550
$1000 ($500 each)
$500
$900 ($450 each)
Four Issues
$4000 ($1000 each)
$3600 ($900 each)
$2800 ($700 each)
$1900 ($425 each)
$1600 ($400 each)
A deposit of $500.00 must accompany the Application to Exhibit with the balance due no later than
December 1, 2014. Telephone requests for space will not be accepted. Applications submitted after
December 1, 2014, will be limited to space available and must be accompanied by full payment.
Contract Agreement
All exhibits are subject to approval by MANS. We agree to all policies set forth in the Exhibitor Packet
that accompanies this application and any other directives that may be issued by MANS. We agree to the
payment requirements as listed above on this application. This application will not become a binding
contract until fully executed by both parties.
Authorized Exhibitor Representative
Authorized MANS Representative
Print Name:
Print Name:
Title:
Title:
Signature:
Signature:
Date:
Date:
Print and mail completed application along with deposit to:
Maryland Association of Nursing Students
Attn: Brie Biscoe
21 Governor’s Court, Suite 195
Baltimore, MD 21244
Information and Policies for Exhibitors
Conformance with these policies is understood to be part of the contract to exhibit.
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MARYLAND ASSOCIATION OF NURSING STUDENTS
21 Governor’s Court
Suite 195
Baltimore, MD 21244
Booth Assignments
The Maryland Association of Nursing Students (MANS) will be solely responsible for booth
assignments. The following will be taken into consideration, but will not be the sole determining factor:
order in which reservations are received, number of booth spaces purchased, suitability and availability
of location. For all Exhibitors, MANS will provide one display table that is at least 6 feet in length in the
Exhibitors Hall with a black table linen and a single folding chair will be provided.
Exhibit Space Floor Plan
Due to space constraints, MANS will determine the position of all exhibits. MANS will make every
effort to accommodate ideal space availability, avoid company conflicts, and ensure the maximum
exposure for all exhibitors.
Exhibit Dates and Hours
No refunds or rebates will be issued.
Exhibit Space Set-Up and Tear Down – READ CAREFULLY PLEASE
Exhibit space will be available for installation and set up on Saturday, January 24, 2015 from 7:00 AM
to 9:00 AM. All exhibit spaces are tabletop displays only. No free standing or full size booths are
permitted. No exhibits may be dismantled prior to 4:00 PM, Saturday, January 24, 2015. Dismantling
activities must wait until the exhibit area is cleared. Exhibitor move out hours are 4:15 PM to 6:00 PM.
Care of Exhibit Space
The exhibit space must be kept neatly maintained and in good order.
Eligible Exhibits
MANS reserves the right to refuse rental of display space, exhibit, or any part of an exhibit, to any
organization whose display is not, in the organization’s judgment, compatible with the quality and/or
objectives of MANS and/or the Annual Convention.
Admittance to Exhibitor Area
Admittance to the exhibitor area is limited to individuals and/or organizations which have contracted
and paid for assigned space. No other persons will be permitted access to the exhibitor area for the
purpose of demonstrating products, distributing advertising materials, canvassing, soliciting, personnel
recruiting, soliciting participation in unauthorized surveys, or any other non-authorized purpose.
Violation will result in expulsion from the exhibitor area. MANS will provide one (1) name badge per
booth. The badge includes attendance at the program and the luncheon. Additional name badges may be
purchased for $50.00. These funds will be used to defray the cost of food.
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MARYLAND ASSOCIATION OF NURSING STUDENTS
21 Governor’s Court
Suite 195
Baltimore, MD 21244
Exhibitor Responsibilities
Each exhibitor must provide an attendant within the exhibit space during the open hours of the
exhibition as defined previously. Exhibitor name badges are personal and non-transferable. Each
representative must wear the official name badge at all times while in the exhibit area. It is the
responsibility of all exhibitors to restrict customer contact and business activities to within the confines
of the exhibit space. No demonstrations or distribution of literature, or solicitations are permitted in the
aisles or outside the exhibitor area.
Subletting of Space
Exhibitors may not assign, sublet or apportion the whole or any part of the space allotted and may not
advertise or display goods or services other than those manufactured and/or sold by the exhibitor in the
regular course of their business.
Liability and Security
Each exhibitor must make provision for the safeguarding of its materials, equipment and display at all
times. MANS will not be responsible for the loss of any exhibit by or for any cause. Exhibitors must
leave the exhibit space in the same condition as was found when first occupied. The exhibitor shall
assume all responsibility for damage to the space and shall indemnify and hold harmless MANS for all
liability that may ensue from any cause arising from the exhibitor’s participation in the Annual
Convention and/or exhibitor activities.
It is agreed that The Community College of Baltimore County shall not be liable for any loss,
destruction or damage to any exhibit; any theft or disappearance of any property contained in or about
the exhibit space, whether such damage or loss be caused by the negligence of an employee, agent, or
officer of The Community College of Baltimore County or MANS. The exhibitor expressly waives all
claims for any such loss, damage or thefts and the exhibitor agrees to indemnify and hold The
Community College of Baltimore County and MANS harmless for such claims.
Fire and Safety
All materials utilized for exhibits must meet fire and safety codes as set forth by the state and/or county
fire officials. Volatile or flammable fluids, substances or materials prohibited by fire regulations or
insurance carriers are prohibited in all exhibitor areas.
Electrical Needs
For electrical needs, you may contact: Rebecca Skidmore @ 443-790-3200
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MARYLAND ASSOCIATION OF NURSING STUDENTS
21 Governor’s Court
Suite 195
Baltimore, MD 21244
2015 APPLICATION TO EXHIBIT BADGE APPLICATION
Event: MANS 35th Annual Convention
Saturday, January 24, 2015
Community College of Baltimore County – Essex Campus
7201 Rossville Boulevard
Baltimore, MD 21237-3899
MANS Exhibitor Badges
Organization: Click here to enter text.
City/State: Click here to enter text.
Exhibitor Name:
1. Name: Click here to enter text.
Title: Click here to enter text.
City: Click here to enter text.
State: Click here to enter text.
Additional Badges ($50.00 each – includes luncheon.)
2. Name: Click here to enter text.
Title: Click here to enter text.
City: Click here to enter text.
State: Click here to enter text.
3. Name: Click here to enter text.
Title: Click here to enter text.
City: Click here to enter text.
State: Click here to enter text.
4. Name: Click here to enter text.
Title: Click here to enter text.
City: Click here to enter text.
State: Click here to enter text.
(Please limit the number of representatives in your exhibit space to no more than 2 at any one time.)
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MARYLAND ASSOCIATION OF NURSING STUDENTS
21 Governor’s Court
Suite 195
Baltimore, MD 21244
ADDITIONAL SPONSORSHIP OPPORTUNITIES
If you are interested sponsoring or co-sponsoring opportunities for a specific item they are as follows:
☐
☐
☐
☐
☐
☐
☐
☐
Keynote/Endnote Speakers - $2000
Educational Sessions - $2500
Continental Breakfast - $3500
Luncheon - $3500
Breaks - $3500
Friday Night Reception - $2500
Saturday Night Reception - $2500
Awards & Gifts - $5000
Please print and mail completed application along with deposit to:
Maryland Association of Nursing Students
Attn: Brie Biscoe
21 Governor’s Court, Suite 195
Baltimore, MD 21244
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