Title: Purchase Order Display
Module: Purchasing
Course: Purchasing - ALL
Work Instruction
Purchase Order Display
ME23N
Purpose
Use this procedure to Display a Purchase Order.
Trigger
Perform this procedure when you require purchase order information. Use this screen to find
out if any items have been delivered or invoiced (purchase order history), to confirm the tax
code for each item, to confirm the GL Account and the cost object used.
Prerequisites

The purchase order must exist on the system.
Menu Path
Use the following menu path to begin this transaction:

Select Logistics  Materials Management  Purchasing Purchase Order 
Display to go to the Display Purchase Order screen.
Transaction Code
ME23N
Additional Information
None.
Filename: 81892347
Reference: MM-ALL-ME23N
Version: Prelim
Last Modified: 07.28.2017 19:56:00
Work Instruction
Page 1 of 10
Title: Purchase Order Display
Module: Purchasing
Course: Purchasing - ALL
Display Purchase Order Overview
1.
Start the transaction using the menu path or transaction code ME23N. You will see the
following screen. (It may look slightly different depending on the sections that are open).
Filename: 81892347
Reference: MM-ALL-ME23N
Version: Prelim
Last Modified: 07.28.2017 19:56:00
Work Instruction
Page 2 of 10
Title: Purchase Order Display
Module: Purchasing
Course: Purchasing - ALL
Display Purchase Order
The screen is divided into three sections, the header, the item overview and the item
details section. Each section is accessed by using the ‘rollerblind’ buttons
.
The display purchase order screen may default to the last purchase order that was
displayed. Follow these instructions to display your purchase order.
2.
To change the display to the correct purchase order, click on
will appear:
Filename: 81892347
Reference: MM-ALL-ME23N
Version: Prelim
Last Modified: 07.28.2017 19:56:00
, the following overlay box
Work Instruction
Page 3 of 10
Title: Purchase Order Display
Module: Purchasing
Course: Purchasing - ALL
Select Purchase Order
3.
Type the purchase order number in the Purch. Order field. If the purchase order number is not
known, then use the search function.
4.
To display the purchase order, click on
.
Ensure that the correct purchase order has been displayed by looking at the title bar.
The title bar will display the purchase order number as well as the User Id of the person
who created the purchase order.
The Header Section
Information contained in the Header section of the purchase order screen relates to the entire
purchase order. For example, you will notice a conditions tab in both the header and item
overview sections of the purchase order screen. The conditions tab in the header section has
the total value of the purchase order, whereas the conditions tab in the item overview section
relates only to one item.
Filename: 81892347
Reference: MM-ALL-ME23N
Version: Prelim
Last Modified: 07.28.2017 19:56:00
Work Instruction
Page 4 of 10
Title: Purchase Order Display
Module: Purchasing
Course: Purchasing - ALL
Header Section - Purchase Order
5.
The following tabs are contained in the header section:
Tab/Field Name
R/O/C
Description
Org.data
Purchasing Org
Purchasing Group
Company code
UNIV.
Displays the purchasing group that the purchase order was
created for.
UNIV.
Status
Displays collective information on the deliveries and invoices
that have been received for the purchase order.
Delivery/Invoice
Displays information on the payment terms, currency and
exchange rate.
Conditions
This tab displays the total value of the purchase order.
It also shows tax, discounts and any planned delivery costs
that apply to the purchase order.
Texts
Displays any text that has been added to the purchase order.
This is where the delivery address and invoice addres is
attached to the purchase order.
Address
Displays the vendors address details, including phone number
and fax number.
Communications
data
Sales Person
Filename: 81892347
Reference: MM-ALL-ME23N
Our contact person at the vendor.
Version: Prelim
Last Modified: 07.28.2017 19:56:00
Work Instruction
Page 5 of 10
Title: Purchase Order Display
Module: Purchasing
Course: Purchasing - ALL
Tab/Field Name
Your Reference
Our reference
R/O/C
Description
Usually our customer number at the vendor.
Our reference number (The SAP vendor number).
Partners
Partner functions for the vendor.
Additional Data
Validity start and end dates.
To select a tab, simply click on it.
The Item Overview Section
This section of the purchase order screen displays collectively, all items that are being ordered.
You can see at a glance the item, material number (if applicable), short text or description of
the item and the quantity and value of each item.
Use the scroll bar along the bottom of the screen to move across the columns.
Filename: 81892347
Reference: MM-ALL-ME23N
Version: Prelim
Last Modified: 07.28.2017 19:56:00
Work Instruction
Page 6 of 10
Title: Purchase Order Display
Module: Purchasing
Course: Purchasing - ALL
Item Overview Section
The Item Detail Section
This section of the purchase order screen displays purchase order items in detail.
Filename: 81892347
Reference: MM-ALL-ME23N
Version: Prelim
Last Modified: 07.28.2017 19:56:00
Work Instruction
Page 7 of 10
Title: Purchase Order Display
Module: Purchasing
Course: Purchasing - ALL
Item Detail Section - Purchase Order History Tab
To select an item for display, open the item details section. Click on
and then
either double click on the item number or use the up and down arrow buttons
to display the item.
6.
The following tabs are contained in the Item overview section:
Field Name
R/O/C
Description
Material Data Tab
Displays the material group and the vendor number for the
material.
Quantities/weights
Tab
Order quantity and weight of the item (we don’t use this).
Delivery schedule
Tab
Displays expected delivery date for item. Also shows quantity
received, requisition number (if there was one) and if any
items on the requisition have not yet been purchased.
Delivery
Goods Receipt
GR non-valuated
Deliv. compl
Indicates a goods receipt is expected.
Items will not be valuated until the invoice is entered.
Indicates that all items have been received.
Invoice
Inv Receipt
Final Invoice
Filename: 81892347
Reference: MM-ALL-ME23N
Indicates that the goods will be charged. If this indicator is not
set the items are expected to be delivered free of charge.
Indicates that the final invoice for this item has arrived, will
reset the commitment to zero.
Version: Prelim
Last Modified: 07.28.2017 19:56:00
Work Instruction
Page 8 of 10
Title: Purchase Order Display
Module: Purchasing
Course: Purchasing - ALL
Field Name
GR-based-IV
Tax Code
Conditions
R/O/C
Description
Indicates that a goods receipt is expected for this item.
Displays the tax code that applies to this item.
This tab contains the total value of the item.
It also shows tax, discounts and any planned delivery costs
that may apply to this individual item.
Account
Assignment tab
General Ledger Code
Cost Object
Unloading Point
Recipient
Purchase Order
History Tab
Goods Receipts
Invoices
General Ledger to be charged for the goods.
Cost Centre/WBS Element/Internal Order Number.
Information in addition to the delivery address.
Name of the person expecting the goods.
This tab only displays if there has been any history, ie, a
goods receipt or an invoice
Displays the goods receipt document number, posting date
and quantity received. Double click to view the document
details.
Will display the invoice document number, posting date,
quantity and invoice value. Double click to view the document
details.
Texts
Displays additional text for item by text type.
Delivery Address
Shows the University address.
Confirmations
Order Acknowledgment.
Condition Control
Conditions of price control.
Result
You are now able to investigate the purchase order.
Comments
None.
Filename: 81892347
Reference: MM-ALL-ME23N
Version: Prelim
Last Modified: 07.28.2017 19:56:00
Work Instruction
Page 9 of 10
Title: Purchase Order Display
Module: Purchasing
Course: Purchasing - ALL
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Filename: 81892347
Reference: MM-ALL-ME23N
Version: Prelim
Last Modified: 07.28.2017 19:56:00
Work Instruction
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