Computers Are
Your Future
© 2006 Prentice-Hall, Inc.
Computers Are Your Future Chapter 12
Computers Are Your Future
Chapter 12 Appendix C
PowerPoint Slides: Presentation Your Work
© 2006 Prentice-Hall, Inc
Slide 2
Computers Are Your Future Chapter 12
What You Will Learn About
 Introduce the Microsoft PowerPoint
 Describe the process to create a presentation file
 List and describe the basic features of PowerPoint
© 2006 Prentice-Hall, Inc
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Computers Are Your Future Chapter 12
What is PowerPoint?
 A presentation software
 Uses multimedia: text, graphics, pictures, sounds,
videos, music, etc.
 A tool for professionally displaying and presenting
work
© 2006 Prentice-Hall, Inc
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Computers Are Your Future Chapter 12
Getting Started
 Open Microsoft PowerPoint.
 Choose “Template” from opening dialog box.
 You will see a series of menu tabs.
© 2006 Prentice-Hall, Inc
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Computers Are Your Future Chapter 12
Select a Template
To
use a template, click on the tab labeled. “Presentation
Designs” and choose a template.
To choose a blank presentation, click on “Blank Presentation”
under the “General” tab.
File > New > General
© 2006 Prentice-Hall, Inc
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Computers Are Your Future Chapter 12
Slide Layout
Choose Your
Slide Type:
Bullet List
2 Columns
Of Lists
With or Without
Chart
With or Without
Picture or other
variations
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Choose a slide layout from the
“New Slide” dialog box
Title Slide
Selected
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Computers Are Your Future Chapter 12
Slide View
 Lower left buttons.
 Highlight words and then delete or
cut and paste.
 Use right scroll bar to move from
slide to slide.
 You can change font size, style, and
type just like you would in Microsoft
Word.
 You can insert clip art or graphics that
you have scanned.
 You can also insert sounds, movies,
© 2006 Prentice-Hall, Inc
and animation.
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Computers Are Your Future Chapter 12
Adding Content
 Add points to each of your slides by clicking in the
text area and typing.
 To Add text, choose Insert > Text Box, draw the box
boundaries, and begin typing.
 When you hit return on a list slide, a new bullet will
appear.
 Use the tab key if you want to create a sub-entry like
this one.
Use This Button
Use This Button to
to quickly add
add Clip Art
a text box.
© 2006 Prentice-Hall, Inc
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Computers Are Your Future Chapter 12
Editing Style and Color
 Choose Format > Background to change
background color and shading.
 Click the down arrow on drop-down list box for
color and fill effects options.
 Click on “Fill Effects” to customize the
background with lighting, textures, and patterns.
 The “Preview” button allows you to try out your
changes before you commit to them.
 Format > Slide Color Scheme to change text,
accent, and line colors and to create shadows. Slide 10
© 2006 Prentice-Hall, Inc
Computers Are Your Future Chapter 12
Format Background
Format > Background . . .
Click on the
drop-down
menu and see
the set of
colors
suggested for
your scheme
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Choose
“More Colors”
for more solids
or “Fill Effects”
for patterns
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Computers Are Your Future Chapter 12
Inserting Objects
 Use Insert > Picture for a graphic.
 Choose Insert > Picture > Clip Art.
 Choose Insert > Object for other MS objects.
 For scanned images, select “Adobe Photoshop
Image” from the dialog under Insert > Object.
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Computers Are Your Future Chapter 12
Insert Picture
Insert > Picture
Or insert
Movies,
Charts,
Tables, or
Objects
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Use Clip Art to
select from a
database of
images
Use “From File”
to select your
own saved image
files
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Computers Are Your Future Chapter 12
Manipulating Objects
 To move, click in the center of the object to select,
hold and move.
 To resize, click on one of the handles and resize.
 To delete, click to select and hit the delete key.
© 2006 Prentice-Hall, Inc
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Computers Are Your Future Chapter 12
Layering Objects
 To control the layering of objects, choose Draw
(lower left button) > Order > Send to Back or
Send to Front.
 To rotate, choose Draw > Rotate or Flip.
Tip: Right click to
see the order menu
© 2006 Prentice-Hall, Inc
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Computers Are Your Future Chapter 12
Slide Sorter View
 Tiny-squares button on lower left.
 View mini-icons of slides.
 Easily view and create transitions and animations.
 Another way to reorder and insert slides.
View All
Slides
in
Slide
Sorter
View
© 2006 Prentice-Hall, Inc
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Computers Are Your Future Chapter 12
Transitions
 Transitions are effects for
moving from slide to slide
 You can choose different
transitions for each slide,
“Apply to All” the same
transition effect, or choose
“random” to vary effects.
 You can also control the
speed of the transition –
choose slow to “Fade” into
each slide
 Choose “Automatically
Slide
Show
> Slide Transition
After” to automate
your
slide
© 2006 Prentice-Hall, Inc
show; each slide appears for
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Computers Are Your Future Chapter 12
Animations
Animations
change how objects, text boxes,
and pictures appear in your slide.
You can choose a “Preset Animation” or
design a “Custom Animation” from the
“Slide Show” menu.
Slide Show > Custom Animation
© 2006 Prentice-Hall, Inc
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Computers Are Your Future Chapter 12
Custom Animation: Timing
Check the boxes next
to the objects you want
to animate. They
appear below in the
Animation Order box –
you can change the
order using the arrows
to the right.
Choose “Preview” to Choose “On mouse click” to control when
see how the animation animation appears or choose “Automatically”
and insert a number of seconds.
will appear.
© 2006 Prentice-Hall, Inc
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Computers Are Your Future Chapter 12
Custom Animation: Effects
Select each object in
the top window, then
select an animation
from the drop-down
list in the boxes
below.
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Computers Are Your Future Chapter 12
Slide Show
 Last button on lower left.
 Preview your presentation.
 Use the “Enter” or arrow keys or click the mouse
click to advance through your presentation.
 Press “ESC” to exit the show and return to your
editing
© 2006 Prentice-Hall, Inc
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Computers Are Your Future Chapter 12
Moving Through Presentations
 Use the down arrow or “Enter” key or a mouse
click to move forward through a presentation.
 Up arrow returns to the previous slide.
 Type a number followed by the “Enter” key to
jump to a particular slide.
 The “B” key temporarily blacks out the screen.
 The arrows in the lower left corner of the screen
provide menu options such as a pen to highlight
particular points in your presentation.
© 2006 Prentice-Hall, Inc
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Computers Are Your Future Chapter 12
Printing Presentations, Part 1
 Go to the File menu and choose Print
 Make sure the box marked “Pure Black and White” at
the bottom of the screen is checked.
© 2006 Prentice-Hall, Inc
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Computers Are Your Future Chapter 12
Printing Presentations, Part 2
 Under the Pull Down menu “Print What,” there are several options:
 Slides (choose without animations) will print one slide to a
page (good for making transparencies of your slides).
 Handouts (2, 3, or 6 sides per page) prints mini-versions of
your slides on the left with blank lines for notes on the right.
(Good for a presentation where people may want the ability to
take notes).
 Notes will print out the notes you’ve written for yourself to
accompany your slides.
 Outline prints the text of your slides in a linear outline format.
© 2006 Prentice-Hall, Inc
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