PhD SLAT Student GradPath
Presentation
Nancy Lindsay
GradPath Main Features

Easy to Use

All main forms are now electronic rather than
paper

Students who began with paper forms can
continue/finish out in GradPath
Main Features - Continued

Easier for students/staff/faculty to track status
and progress of submitted forms

Prevents many common problems

Forms are routed electronically for approval
via email request
Navigation

In Student Center, you can access GradPath
from the drop-down menu on the left side of
the screen.

Follow the links to the GradPath information
screens

Click on the My GradPath Forms button
Landing Page Sample
PhD Student Forms in GradPath

RCR – Responsible Conduct of Research
 Required for each different program; pre-requisite to
subsequent forms

Transfer Coursework Evaluation (only if using coursework
from another institution)

Doctoral Plan of Study

Oral Comprehensive Committee Appointment

Announcement of Oral Comps Exam
PhD Student forms in GradPath, Cont’d.

Comps Exam Results (submitted by Chair)

Prospectus / Proposal Verification (submitted by Graduate
Coordinator)

Final Oral Defense Committee Appointment

Announcement of Final Oral Defense

Results of Final Defense (submitted by Chair)
Committees and Special Members

Comps Committees require a minimum of 4 members from
your major and minor(s). A minimum of 3 members must be in
Tenured or Tenure Eligible status. The 4th (or more)
member(s) may be a Special Member.

Final Defense committees require 3 members; all 3 must be
in Tenured or Eligible status. Additional members may be
Regular or Special Members. The minor may opt out.

GSAS keeps a list of approved Special Members. If yours is
not yet approved, Shaun or Kelley will submit a Special
Member Request online.

When the Special Member is approved, they will then be
available to select on your Committee Appointment forms.
How Forms Function

Each form has a description and general instructions.

All forms except Transfer Credit form are specific to a degree.

Forms with pre-requisite forms are not available to student until
pre-requisites are satisfied.

Student can always save a form and come back to it before
submitting.

Many common errors eliminated – e.g. incorrect course number
on Plan of Study, illegible committee names.

Forms check for data that violates policies – violations either
trigger alert messages/comments or may prevent submission.

Forms with Validation Warnings may still be submitted and may
be approved with a petition. (Note: Petition is not yet in
GradPath.)
Forms Routed Electronically for Approval

Forms must go through approval routing in
order to be approved

Each individual approver receives an
approval request via email

You will be able to track where your form is in
the approval process
Routing Details

Once student submits a form, it is routed for electronic approval.

Next approver receives e-mail notifying them form is awaiting
review.
•
•
Comments may be entered by all approvers for all to see
If a reviewer denies a form, a comment must be entered.

Graduate coordinator is pre-reviewer for all forms (before faculty
reviewers).

Graduate Degree Certification is final reviewer/approver. The
form may not be modified until final approval is done.

Notification sent to student upon final approval or denial of form.
Sample Approval Routing

Sample routing from PhD plan of study
Email Notification Example

Student’s notification of Plan of Study
approval:
Email Information

Your @email account is your official UA email
address and will be used for all forms

It is very important that you check your email
on a regular basis as this is the way you are
notified when forms are approved or denied.

If you use an email account other than
@email, be sure to forward your UA account
to the other address
GradPath vs Paper forms

GradPath has been ‘live’ since October 1, 2012.

Any forms that were done by you on paper prior to that date
DO NOT need to be re-done in GradPath unless the
information has changed significantly.

If you cannot access a Grad Path form, please contact Nancy
to check your milestones and troubleshoot the problem.

These forms are to go-live at a later date:
 Graduate Petition
 LOA Request
 Change of Program – they will remain as paper forms for
the present
Future

A version of a Graduate Student Academic report, similar
to the Undergraduate SAPR is also in the works.

At this time, when a plan of study is submitted, it is
locked and remains static. If it contains courses with
open grades, they do not automatically update after the
grades are assigned; the grades are entered manually in
the Comments section of the form.

The new GSAPR will take care of this issue and show at
a glance the items pending on your POS.
Common Troubleshooting

If you have two SLAT minors with different foci – e.g.
Pedagogy and L2, GradPath will not let you submit the same
minor twice.


You may either enter all coursework into one minor section and then
enter a comment to clarify, or
You may use the Multidisciplinary minor as the second minor and use
Comments to clarify.

On the exam announcements, select the buildings from the
drop-down menu. If a building name is typed in, an error
message occurs.

When selecting Advisors and Committee Members, just enter
the first letters of the Last Name and select from the list.
Questions?

Frequently asked questions for GradPath
issues can be found here:
http://grad.arizona.edu/GradPath - look under
Student FAQ

If you have questions, please call or email
your SLAT degree counselor in the GSAS
office, Nancy Lindsay, 626-1930,
[email protected]