1
CORNERSTONE
Internal Applicants
Revision Date: 10/24/2016
Internal Applicant guide for using the Cornerstone Applicant Tracking System.
2
TABLE OF CONTENTS
Logging into Cornerstone……………………………………………………………………………………………………………..3
Internal Search for Open Positions……………………………………………………………………………………………….5
View Job Ad……………………………………………………………………………………………………………………..5
Refer Job to Someone Else……………………………………………………………………………………………….5
Share Job via Facebook or LinkedIn………………………………………………………………………………….7
Apply for Open Position……………………………………………………………………………………………………8
Instructions………………………………………………………………………………………………………….9
Required Questionnaire……………………………………………………………………………………….9
Upload Resume & Supporting Documents………………………………………………………….10
Compliance Questionnaire…………………………………………………………………………………18
References………………………………………………………………………………………………………….18
Submit………………………………………………………………………………………………………………..18
Application Status………………………………………………………………………………………………………………………..20
My Tasks………………………………………………………………………………………………………………………………………22
My Account………………………………………………………………………………………………………………………………….25
Universal Profile…………………………………………………………………………………………………………………………..26
Edit Profile Information……………………………………………………………………………………………………26
Job Alerts…………………………………………………………………………………………………………………………26
Appendix A: Adding information from LinkedIn to Universal Profile……………………………………………29
3
LOGGING INTO CORNERSTONE
Step 1: Log into Cornerstone by accessing the following URL: http://cornerstone.cscc.edu
Step 2: From the login page pick the option of “Sign in to one of the following sites:” and select
“Cornerstone Production” from the drop down.
Step 3: Type in your CSCC network login information when prompted (i.e. [email protected], network
password).
Step 4: When the user is logged in, a Welcome message appears below the banner. Navigate to the
desired menu item within Cornerstone. Options in the menu bar are dependent on the user’s level of
access.
4

Users can click the Universal Profile link under the Home drop down list to view their profile.

Click the gear box in the upper right hand corner and select Log Out to log out of Cornerstone.

To search for jobs, click the Career Center menu option.
NOTE: The Cornerstone system automatically logs users off when it sits idle for 60 minutes. A pop-up
box appears five minutes before the time limit is reached indicating the user will be logged off unless
there is activity within that five minutes. Any work that has not been saved within the past 60 minutes
cannot be recovered once the user is logged out.
5
INTERNAL SEARCH FOR OPEN POSITIONS
From the Welcome Page, select the Career Center menu option. Then, click the Explore Open Jobs tab.
Enter one or more of the following search criteria, then click Search.
 Keyword or ReqID – enter keywords or a requisition ID
 Division – select the executive office/division/school/department/unit
 Location – select the location of the position (most positions are posted to the Columbus
Campus)
To view all open internal positions, just click Search.
Search results are displayed and listed in alphabetical order based on Title.
View Job Ad
To view the job posting, click the Job Ad icon.
Refer a Job to Someone Else
The Refer job field allows applicants to refer a job to another person. Click the Refer icon
to email
the job referral. This opens the Send Email pop-up box. Note: The content of the email cannot be
modified by the sender. The email indicates that you are referring a job and provides the Requisition ID
as well as the job Title.
6
The pop-up box defaults to External Recipients. Enter the following information. Then click Send.




Recipient email address(es) - Enter the email address of the person to whom you are sending
the job ad. You can send the job ad to multiple individuals at once by entering multiple email
addresses in this field, separating each address with a comma. The character limit for this field
is 250.
Your First Name - Enter your first name, up to 100 characters.
Your Last Name - Enter your last name, up to 100 characters.
Language - Use the drop-down menu to select the language in which the email should be sent.
A notification bar appears at the top of the page, indicating the email has been sent. Note: A
confirmation email is not sent to the referrer.
To refer a job to an Internal Recipient, click the Refer icon
from the Send Email pop-up box.
. Then select the Internal Recipients tab
7
To select one or more recipients, click the Select Contact icon.
Enter one or more of the search criteria to locate each recipient’s name. Then click Add.
Next, use the Template drop-down menu to select the “Referral for Internal User Default – English (US)
email template. Then click Send. Note: The content of the email cannot be modified by the sender. The
email indicates that you are referring a job and provides the Requisition ID as well as the job Title.
A notification bar appears at the top of the page, indicating the email has been sent. Note: A
confirmation email is not sent to the referrer.
To view sent referrals, click the Refer Jobs tab on the Career Center page.
Share a Job via Facebook or LinkedIn
To share a job on Facebook, click the Share Job on Facebook icon . A pop-up box appears and asks for
the user’s Facebook log in information. Complete the steps to share the job with Facebook friends.
8
To share a job on LinkedIn, click the Share Job on LinkedIn icon . A pop-up box appears and asks for
the user’s LinkedIn log in information. Complete the steps to share the job with your LinkedIn network.
Apply to an Open Position
To apply to an open position, click the Apply Now icon
Options column.
located under the Application
Applicants are taken to the first step in the application process. The Job Title and Application Status Bar
appear at the top of the page.

Job Title - This displays the title of the job to which the applicant is applying.
 Application Status Bar - Provides applicants with a visual representation of the steps involved in the
application as well as their completion progress throughout the application.
 The status bar is divided into sections as defined in the application workflow.
 The width of each section is proportional to the percentage associated with the section
within the application workflow.
 The section that the applicant is currently working on is partially highlighted in yellow to
indicate to the user where he/she is in the application process.
 Completed sections are completely highlighted in green.
 The following items may be included on the Application Status Bar:
o Instructions
o Required Questionnaire
o Upload Resume and Supporting Documents
o Compliance Questionnaire
o References
o Submit
9
At the bottom of the page, the following action buttons may be available, depending on the stage in the
application process:
 Back - Click to save any progress made on the current page and return to the previous page in the
application process. This option is not available on the first page of the application.
 Save/Return Later - Click to save progress on all application pages and navigate to the My Profile
page. The saved application is added to the user's Application Status section on the My Profile page.
 Cancel - Click to cancel the application entirely and delete all progress. A confirmation pop-up
appears to confirm the action.
 Next - Click to validate all information on the page and proceed to the next step in the application
process. This option is not available on the last page of the application.
Step 1: Instructions and notices are provided to the applicant.

Note: If a position requires a cover letter, applications submitted without a cover letter are
marked as incomplete and not considered.

Note: Adjunct, Non-Credit Instructor, and Faculty positions require applicants to upload
unofficial transcripts. If unofficial transcripts are not uploaded, the application is marked
incomplete and not considered.
Step 2: Required Questionnaire
Pre-screening questions are commonly used to prescreen and remove applicants who do not meet the
minimum requirements of a job. If an applicant completing the application process answers at least one
of the questions incorrectly, the system excludes that person from the list of submissions for the
recruiter to review. A user who answers a pre-screening question incorrectly is not prevented from
completing the application process.
One or more questions may be used to screen out applicants who do not answer the question correctly
or who provide a response that does not meet the qualifications of the position. Each question
functions as its own test so that elimination questions can be mixed with regular questions. Once the
applicant advances to the next action item, the pre-screening questions become read-only and cannot
be modified.
Free form essay questions may be included in the application. Free form questions allow applicants to
type their response into a response field, rather than select a correct or incorrect answer. The character
limit for completing these questions is 4,000.
The applicant must complete all questions and click Submit in order to advance to the next section.
10
Step 3: Upload Resume & Supporting Documents
Resume/CV
Options for uploading your Resume/CV include:

Use my existing Resume/CV
 This option compiles the information entered in the Resume section of the user’s Universal
Profile and creates a PDF.

Using your LinkedIn Profile as your Resume/CV

Uploading your Resume/CV from your computer

Write or paste your Resume/CV
11
Use LinkedIn Profile as Resume/CV
Enter your LinkedIn credentials. When the user enters his/her LinkedIn credentials, the system checks
whether the LinkedIn account is already connected with a different user within the system.
 If the LinkedIn account is not connected with a different user within the system, then the
LinkedIn account is connected with the system user record.

If the LinkedIn account is connected with a different user within the system, then the Duplicate
LinkedIn Account pop-up appears, alerting the user that there is a duplicate account and that
he/she must log out and log back in using LinkedIn.
o
o
o
If the user has already completed the application for the position, this option is not
available.
If the user has partially completed the application for the position, this option is still
available and returns the user to the last completed page in the application process when
clicked.
NOTE: You must set your LinkedIn profile to public. From the account box in the top
banner, scroll down to Privacy & Settings and click on Manage. Select “Edit your public
profile” in the Helpful Links list and select “Make my public profile visible to everyone”.
12
**Edit information that is uploaded into your application on the Review Page.
Upload Resume/CV from Computer
Select this option and enter the document title and file location. Click Upload.
**Edit information that is uploaded into your application on the Review Page.
Write or Paste Resume/CV
Select this option and enter or paste resume/CV content into text box.
**Edit information that is uploaded into your application on the Review Page.
13
Cover Letter
Options for uploading your Cover Letter include:

Uploading your Cover Letter from your computer

Write or paste your Cover Letter
Upload Cover Letter from Computer
Select this option to upload a cover letter file from the computer. The maximum file size is 5MB and the
accepted file types are .doc, .docx, .pdf, and .txt.

In the Title field, enter a title for the uploaded cover letter file. The character limit for this field
is 50.

Click the Browse button to locate and select the appropriate file. After selecting the file, click
the Upload button. The uploaded cover letter file appears below.
Write or Paste a Cover Letter
Select this option to enter the cover letter contents. When this option is selected, a text field appears,
in which users can enter or paste the contents of their cover letter. This field accepts HTML and has
standard formatting options. This field has no character limit.
Other Documents
Users can upload up to 10 attachments to their application. These may be work samples, reference
letters, unofficial transcripts, etc. The maximum file size is 5MB and the accepted file types are .doc,
.docx, .pdf, and .txt.

In the Title field, enter a title for the uploaded cover letter file. The character limit for this field
is 50.

Click the Browse button to locate and select the appropriate file. After selecting the file, click
the Upload button. The uploaded file appears below.
14
Edit Application Information
On the Review page, applicants can review, edit, and add to their resume content. The resume
information that initially appears on the Review page is the content that was parsed from the resume
information added on the Upload page.
The Review page is divided into five sections:
1) Contact Information
In the Contact Information section, enter the following information. Any information that is
entered overwrites the existing information on the User Record.
 Phone - The character limit for this field is 30. Note: Users may notice their campus phone
number automatically populated in the Phone field. This field is editable and the number can be
changed to a number the user wants populated on his/her application.
 Address Line 1 - The character limit for this field is 200.
 Address Line 2 - The character limit for this field is 200.
 City - The character limit for this field is 100.
 State/Province - The character limit for this field is 2.
 Zip/Postal Code - The character limit for this field is 20.
 Country
2) Employment History
Initially, the employment history information is taken from the submitted resume, if applicable.
The following information is displayed for each position:
 Employer Name – The employer name.
 Begin/End Dates – The user’s begin and end date(s) with employer. If the user is currently
working at the employer, leave the End Date blank.
 Classification Title – The title of the position held.
 Work Performed - Details and/or responsibilities associated with the position.
 Ending Salary - The user's most recent salary. If hourly, add hourly rate with “/hr” after rate.
15



Reason for Leaving – The user’s reason for leaving. Enter “N/A” if still with employer.
The following options are available in the Options column:
Edit - Click to edit the employment entry.
Delete - Click to delete the employment entry.
To add employment history, click the Add New link. The Add Work Experience Section pop-up
opens. Enter the appropriate information for the new entry and click Submit to add the entry to
the Review page.
3) Education
Initially, the education information is taken from the submitted resume, if applicable.
The following information is displayed for each education entry:
 Institution – Name of institution attended or attending
 Degree – Select the degree obtained or in process of obtaining.
 Degree in Progress – Place a check in this box if in process of obtaining degree.
 Major - The major focus of study.
 Graduation Date - The user's graduation date associated with the education.
 Location (City, State) – The city and state the institution is located.
The following options are available in the Options column:
 Edit - Click to edit the education entry.
 Delete - Click to delete the education entry.
To add education, click the Add New link. The Add Education Section pop-up opens. Enter the
appropriate information for the new entry and click Submit to add the entry to the Review page.
16
4) Certifications
Initially, the certifications information is taken from the submitted resume, if applicable.
The following information is displayed for each certification entry:
 Certification - The name of the certification or license earned.
 Date Received - The date on which the certification or license was received.
 Details - Any additional details pertaining to the certification or license.
The following options are available in the Options column:
 Edit - Click to edit the certification entry.
 Delete - Click to delete the certification entry.
To add a certification, click the Add New link. The Add Certifications/Licenses Section pop-up
opens. Enter the appropriate information for the new entry and click Submit to add the entry to
the Review page.
5) Skills
Initially, the skills information is taken from the submitted resume, if applicable.
The following information is displayed for each skills entry:
 Skill - The skill name (Spanish, Microsoft Office, Scuba Diver, etc.).
 Proficiency - The proficiency of skill (Low, Medium, High).
 Years of experience – The years of experience the user has for the skill.
 Current Skill – Place a check mark in the box if the skill is currently used.
 Last Used – The date of the last time the skill was used.
The following options are available in the Options column:
 Edit - Click to edit the skills entry.
 Delete - Click to delete the skills entry.
To add a skill, click the Add New link. The Add Skill Section pop-up opens. Enter the appropriate
information for the new entry and click Submit to add the entry to the Review page.
17
Resume/CV Acknowledgement
At the bottom of the page, the Resume/CV Acknowledgement must be selected prior to advancing to
the next action item.
Selecting this option indicates you acknowledge that by advancing to the next action section, you are
replacing any existing resume information with this resume information. When Next is clicked, any
previously saved resume data is overwritten with this data.
NOTE: If you attempt to navigate back in the application from this page using the Back button, a pop-up
box appears indicating any changes made on this page will be lost.
If you need to navigate back in the application and made significant changes after your resume was
parsed, it is recommended to make a copy (hard copy or electronic) of what is on the page so when you
return, you know what changes were made and can update the page accordingly.
18
Step 4: Compliance Questionnaire
This information is used to assist in our compliance with Federal/State equal employment opportunity
record keeping and reporting. Responses are voluntary and not used in any way to determine
employment eligibility.
Step 5: References
Three references must be entered. Supervisory references are preferred and references should not be
relatives and/or friends. Click on the Submit Final Answers box at the bottom of Reference #3.
Step 6: Submit
The Submit Application action item enables applicants to submit their finalized application. This action
item is required for all application workflows.
Please make sure that your information is complete and that you are completely satisfied before
pressing the Submit button.
Please ensure that you have uploaded your cover letter, transcripts (if applicable) and any relevant
materials that should be considered as part of your application. Once you press the Submit button,
your application is submitted for consideration.
Note: NO changes can be made by applicants once the application has been submitted. If applicants
need assistance, email [email protected].
19
20
APPLICATION STATUS
To view the current status of applications, click Career Center and select the Applications tab.
The Application Status panel allows users to see which jobs they have applied for, the completion status
for each application, the date an application was last modified, and available options related to the
application. Any application a user has started is displayed here.
The table displays the following information for each application:

Position Title - The title of the position and the requisition ID. Click the title link to open the Job
Details page.

Application Status - This column displays a status bar that indicates what your completion
percentage is with regards to the application. The percentage is driven by the associated
section percentages within the application workflow.

Last Modified - This column displays the date on which the application was last modified.
Applications are sorted by Last Modified date with the most recently modified application listed
first.

Review Status - This column displays the applicant's review status.
o If the applicant status is Closed, then "Closed" displays.
o If the applicant status is Hired, then "Hired" displays.
o The column is blank if the applicant has not completed the application.
o If the applicant status is any other status, then "In Review" displays.

Options – This column displays the following information and options for the requisition:
o If the application is complete, the date on which the application was completed is displayed.
o If an application is incomplete, continue the application by clicking the Continue button.
This opens the first incomplete page of the application.
Withdraw a Submitted Application
Once an application is submitted, applicants can withdraw their application by clicking the Withdraw
icon
in the last column of the application status table. When the icon is clicked, a warning pop-up
appears indicating that the user cannot undo the withdrawal action.
21
The withdrawal action is logged on the History tab of the applicant's profile page as a Change Applicant
Status event. The applicant's status is changed to Closed, and his/her disposition is set to "Voluntary
Withdrawal." The Voluntary Withdrawal email is sent when the application is withdrawn.
Withdraw a Pending Application
Applicants can withdraw an application that is pending completion by clicking the Trash Can
icon to
the right of the Complete Application button. Clicking the icon opens a warning pop-up, stating that the
application is in progress and cannot be recovered once it is withdrawn.
The withdrawal action is logged on the History tab of the applicant's profile page as a Change Applicant
Status event. The applicant's status is changed to Closed, and their disposition is set to "Voluntary
Withdrawal." The Voluntary Withdrawal email is sent when the application is withdrawn.
22
MY TASKS
The My Tasks panel lists all of the tasks associated with the jobs for which the user has applied. The My
Tasks section contains two panels: Pending Tasks and Completed Tasks.
Completed Tasks
The Completed Tasks panel displays all assigned tasks that the applicant has completed. Tasks are
sorted by oldest to newest completed date. The following information displays for each task:

Task Title - This is the title of the completed task. An icon that identifies the task type appears
to the left of the title.

Description/Instructions - This is the task description or instructions.

Position Title - This is the Display Job Title to which the task is associated. Click the position title
link to open the Job Details page.

Date Assigned - This is the date on which the task was assigned to the applicant. This column is
sortable.

Date Completed - This is the date on which the applicant completed the task. A View Details link
appears below the date. Click the link to view the details of the task. This column is sortable.
Note: To view pending tasks, click the Show Pending link in the upper-right corner of the My Tasks panel.
Completed Interview Tasks
Interview tasks automatically move to the Completed Tasks panel when the interview date passes for
the interview task. Interview tasks also move to the Completed Tasks panel once the applicant
completes the interview.
Pending Tasks
The Pending Tasks panel displays all assigned tasks that the applicant has not yet completed. Tasks are
sorted by oldest to newest date assigned. The following information displays for each task:

Task Title - This is the title of the assigned task. An icon that identifies the task type appears to
the left of the title.

Description/Instructions - This is the task description or instructions.

Position Title - This is the Display Job Title to which the task is associated. Click the position title
link to open the Job Details page.
23

Date Assigned - This is the date on which the task was assigned to the applicant. This column is
sortable.

Options - This displays a Launch link that enables applicants to access the task.
Note: To view completed tasks, click the Show Completed link in the upper-right corner of the My Tasks
panel.
Pending Interview Tasks
The Interview task enables applicants to track and manage their interview schedule for requisitions.
The following are the interview task types:

Interview Scheduled

Phone Screening Interview Scheduled
Applicants may have multiple interview tasks, depending on how the various stages of the application
process are configured. For example, the applicant could have a Phone and In Person interview task for
a single requisition. These could occur on the same day at different times and with multiple different
interviewers. Or, the applicant could have three different interviews for a single requisition, each
displaying as a separate task.
Interview tasks are assigned to applicants when the applicant is sent a notification that an interview has
been scheduled. This notification is sent by the interview scheduler.
If the interview task is modified by the scheduler, then the task is updated in the applicant's My Tasks
panel. If the task is removed by the scheduler, then the task is removed from the My Tasks panel.
Options Column
A Launch link displays in the Options column of the Pending Tasks panel. The functionality of the link is
dependent upon the interview type.
Launch In Person/Phone Interviews
Clicking the Launch link in the Options column opens the Interview Details pop-up. The following
information displays in the pop-up:

Scheduling - The following information displays in the Scheduling section:
o Date - This field displays the date of the interview.
24
o

Time - This field displays the interview start and end time. The time zone displays in
parentheses to the right of the time. Important Note: The interview time displays in the time
zone of the user who scheduled the interview.
o Type - This field displays the type of interview, either In Person Interview, Phone Interview,
or Live Video Interview.
o Location - This field displays the physical location for In Person interviews.
o Number - This field displays the phone number for the interview. This field only displays for
Phone interviews.
Comments - This field displays the comments written to the applicant by the interview
scheduler. If comments were not provided by the scheduler, then the Comments box is blank.
Offer Letters
The selected candidate will receive an offer letter from Human Resources.
25
MY ACCOUNT (PROFILE IMAGE, LOG OUT)
From the Welcome page, click the gear icon in the top right hand corner of the page. Select My Account
to view/edit current preferences or upload/change profile picture.
Upload/Change Photo
To add or change the user’s profile picture, hover over the image box and click the dropdown arrow.
Select “Change”. Browse and upload a profile photo below. Recommended size is 150 x 174 pixels. Use
the cropping and focus tool to adjust the view of the photo once the upload is complete.
Log Out
To log out of the career site, click the Log Out link in the upper-right corner of the page.
26
UNIVERSAL PROFILE OVERVIEW
The Universal Profile page is the primary portal to access the user’s profile information. From this page,
applicants can:

Edit profile information

Designate Job Interest Categories
To view the Universal Profile, click the Universal Profile link in Home drop-down menu. Information in
the user’s profile will be filled in when you apply for a position.
There are three available tabs: About, Resume and Career Preferences.
Edit Profile Information
Edit existing information by clicking the edit icon for each section. Add information by clicking the plus
sign icon in each section.
Job Alerts
Applicants can set up job alerts to receive email notification when positions of interest are posted to the
Career Center.
To enter job interest categories, click the Career Center tab and Search Other Positions. In the text box,
enter a job classification and click Search.
27
Click the position(s) of interest.
Click Add as Interest, located in the upper right corner of the screen.
In the pop-up box, select the appropriate category for the position and click Save.
Indicate whether or not to receive email notifications by selecting Yes or No.
28
The job alert will now be listed in the user’s Universal Profile under the Career Preferences tab. Click
Remove Job Alert if the user no longer wants to receive email notifications.
29
APPENDIX A
How do I add information from my LinkedIn profile to my Universal Profile in Cornerstone?
1) Once the user logs into Cornerstone, hover over the gear in the upper right-hand corner of the page
and click My Account:
2) From the Preferences screen, click the Social tab:
3) From the Social tab, click on Connect next to the LinkedIn information:
4) This will take the user to a screen indicating that LinkedIn would like access to certain information
from his/her profile. Towards the bottom, the user is asked to log-in using his/her LinkedIn credentials:
30
5) Once the user is logged in, he/she should be able to add or parse information from his/her LinkedIn
profile to the Cornerstone Universal Profile.