Steps to Apply for Non-Profit Sponsored In-State Tuition at Durham Tech
Note: Undocumented students or those approved for Deferred Action for Childhood Arrivals (DACA) do not currently qualify for non-profit sponsorship
The North Carolina General Statute 115D-39 (c) states: “… a person sponsored under this subsection who is lawfully admitted to the United States is
eligible for the State resident community college tuition rate. For purposes of this subsection, a North Carolina(NC) nonprofit entity is a charitable or
religious corporation as defined in G.S. 55A-1-40 that is incorporated in NC and that is exempt from taxation under section 501(c)(3) of the Internal
Revenue Code, or a civic league incorporated in NC under Chapter 55A of the General Statutes that is exempt from taxation under section 501(c)(4) of the
Internal Revenue Code. A nonresident of the United States is sponsored by a NC nonprofit entity if the student resides in NC while attending the
community college and the NC nonprofit entity provides a signed affidavit to the community college verifying that the entity accepts financial
responsibility for the student's tuition and any other required educational fees. Any NC nonprofit entity that sponsors a nonresident of the United States
under this subsection may sponsor no more than five nonresident students annually under this subsection. This subsection does not make a person a
resident of NC for any other purpose.”
International Student Services (ISS) must receive the sponsor letter ONE WEEK PRIOR to the advertised payment deadline.
** THE LAST DAY TO SUBMIT A SPONSOR LETTER IS ONE WEEK BEFORE CLASSES BEGIN. NO EXCEPTIONS! **
Letters can be delivered, sent by mail or faxed. We do not accept email submissions due to security issues.
A student who has identified a non-profit organization that is willing to sponsor their studies at Durham Tech must follow the steps listed
below. Begin these steps BEFORE REGISTRATION EACH SEMESTER to allow time for processing.
1.
The student must have up-to-date/unexpired immigration documents on file with International Student Service (ISS). If you are
uncertain that your documents are up-to-date/unexpired contact ISS.
2.
First-time sponsors must complete and submit:
• A vendor application (www.durhamtech.edu/cgl/VendorApplication.pdf)
• W-9 forms (www.durhamtech.edu/cgl/w9.pdf)
• IRS Tax Exemption letter which shows approval of non-profit status (as defined in G.S. 55A-1-40)
3. An organization may not sponsor more than five students per year at the in-state tuition rate.
4. A new non-profit sponsorship letter must be submitted each semester. The letter must be on organizational letterhead and contain
the following information: (Sample letter-page 2)
• Non-profit name, address (must be located in North Carolina), phone number and email
• Student name and Durham Tech ID #
• Applicable semester (example: Spring 2017)
• Statement that the organization agrees to be billed directly, and will pay the student’s full tuition amount directly to
Durham Technical Community College
• Ink signature and a date of organization’s representative
5.
The student’s classes may be dropped if the letter is NOT turned in at least one week prior to the registration payment deadline
(durhamtech.edu/academics/importantdates.htm). If dropped, the student will need to re-register for available classes.
6.
After approval by the ISS office, the Business Office will update the student’s account to reflect the change to the in-state tuition rate
for the sponsor. This change may not be seen immediately on the account.
7.
The sponsor will be billed directly 1-2 months after the start of the term.
Approximate invoice mailing dates:
Fall – October Spring – March Summer – July
The student or non-profit can request an invoice before this date from the Business Office Cashier’s Window (Bldg. #1, Room 159) by
calling 919-536-7201, or by emailing [email protected].
Payment must be made by check or credit card from the organizational account or the account of the person who signed the letter
(sponsor). Payments cannot be made by cash or money orders.
8.
If the organization fails to pay in a timely manner, a hold will be placed on the student’s account. The student cannot receive nonprofit sponsorship again from that sponsor until the balance is paid.
Note for Mini-Session II – If you register for a second mini session class, you will need to contact ISS so the Business Office will include the
billing for all your classes in the invoice to the sponsor.
Questions on the process? Contact International Student Services (ISS), Center for the Global Learner (CGL), 1637 Lawson St, Durham, NC 27703
Office: Building #1, Room 1-148
Phone: 919-536-7200, ext. 3228
Fax: 919-536-7281 Email: [email protected]
Revised 6/6/17
Sample Non-Profit Sponsorship Letter Format
Helping Hands, Inc.
100 Main St. Durham, NC 27703
(919) 255-5555
[email protected]
Date
Durham Technical Community College
1637 Lawson St.
Durham, NC 27703
Attn: International Student Services
Re: John Doe
Durham Tech Student ID: 0122555
Academic Term: Spring 2017
Helping Hands, Inc., a 501 (c)(3) non-profit organizations located in North Carolina, would like to sponsor John
Doe’s studies at Durham Technical Community College. Helping Hands, Inc. agrees to be billed directly at the
organizational address above and will pay the tuition and fees for the student directly to Durham Technical
Community College for the academic term listed above.
If you have any questions, please feel free to contact me.
Sincerely,
Mary Smith (ink signature required)
Mary Smith
Executive Director
Helping Hands, Inc.
[email protected] (Email Address)
Revised 6/6/17