Session 3
The 2nd monitoring round (2015-16)
Process, roles and timeframe
UNDP-OECD Joint Support Team
www.effectivecooperation.org
Recap: what are the guiding principles?
• Focus on behaviour change that matters for development: gather
evidence on progress/challenges to further incentivise change
• Voluntary participation in the monitoring efforts – other ways of
showcasing achievements
• Developing country government-led exercise
 With coordination and support from the OECD-UNDP JST
• Anchored in existing frameworks
• Inclusive process
 Providers (country offices, in liaison with their HQs)
 Other partners: parliamentarians, CSOs, private sector, trade unions
Partners engaged in data collection (where relevant), data validation, and
discussions around findings to incentivise behaviour change
Key steps and timeline
June - October 2015
September - October 2015
October 2015 - March 2016
Preparation and sensitisation
Launch of the monitoring exercise
Data collection and validation
key deadline: 31 March, submission of validated data to the JST
April-May 2016
June-September 2016
September – December 2016
Data processing and final review
Aggregation, Analysis, Report production and publication
Dialogue and dissemination (2nd HLM – Nov 2016)
Notes:
• Country-level specific milestones should be adapted to country contexts.
• Meeting the timeline will depend on the timeliness of the provision of validated data by developing
country governments.
• In order to ensure timely submission of country-level data by the 31March 2016 while allowing
sufficient time for data validation at the country level, it is encouraged to consider data collection
on the basis of whatever data is available in Oct-Dec 2015
WHO should engage?
DEVELOPING COUNTRY
GOVERNMENTS
National co-ordinator the
leading player!
•
He/she usually sits in ministry of
finance / planning
With the support of his minister
(high level political engagement)
In relation with relevant
government institutions
•
•
JOINT SUPPORT TEAM
•
•
Team in Paris/NY
[on a case by case basis] UNDP country
offices and regional centres
PROVIDER COUNTRY OFFICES
• In liaison with their HQs
• 1 “provider focal point”, who will:
 Act as the main counterpart
 Facilitate engagement of other
providers
OTHER PARTNERS
• Parliamentarians, CSOs, private
sector, trade unions
• 1 “focal point” for each stakeholder
group, who will:
 Act as the main counterpart
 Share views from their group
Regional
platforms
And HOW should they engage ?
•
The national co-ordinator is in charge of leading and coordinating the process
•
All stakeholders should actively engage in the different phases of the monitoring
exercise, including: (1) Preparation, (2) Data collection and validation, (3) Data
review and final processing, (4) Use and dissemination of findings
Who?
Government
(Nat. co-ordinator,
engaging relevant
ministries/ gov,
agencies)
Providers
What?
- Oversee and coordinate data collection and validation
- Provide data for indic. 1, 5b, 6, 7, 8
- Coordinate the assessment for indicators 2 and 3
- Facilitate dialogue around monitoring results
Parliamentarians
- Provide data for indic. 1, 5a, 6, 9b and contribute to data validation
- Participate in the assessment for indicators 2 and 3 (focal point)
- Participate in dialogue around the monitoring results
- Participate in the assessment for indicators 2 and 3 (focal point)
- Participate in dialogue around the monitoring results
- Participate in the assessment for indicators 3 (focal point)
- Participate in dialogue around the monitoring results
- Participate in the assessment for indicators 3 (focal point)
- Participate in dialogue around the monitoring results
- Participate in dialogue around the monitoring results
Local authorities
- Participate in dialogue around the monitoring results
CSOs
Private sector
Trade unions
STEP 1. PREPARATION
Who does what?
JST
•
•
•
Sensitisation and outreach to countries
Regional “pre-monitoring workshops”
Guide note, FAQs, country spread sheets for data reporting
Developing country government
•
•
•
Minister: official letter confirming participation in the 2nd round
Appointment of a National co-ordinator = the focal point in charge of leading and
co-ordinating the exercise at the country level
National co-ordinator participates in the pre-monitoring workshop
Providers
HQs:
• Appointment of a HQ focal point
• Encourage countries to participate
• Sensitise their country offices
Country offices
• Identify a contact person that will engage
• Agree, in consultation with the
government and other providers, on a
single provider focal point
Other partners
Country level
• Agree, in consultation with the
government, on 1 focal points for each
stakeholder: parliamentarians, CSOs,
private sector, trade unions
STEP 2. DATA COLLECTION AND VALIDATION
Who does what?
JST
•
•
For country sourced data (indic. 1,2,3,5,6,7,8,9b)
 Support and guidance to the national co-ordinator (guide, helpdesk, community
space, FAQs)
 [on a case by case basis] Support from UNDP COs and RCs
For globally sourced data (indicator 4, 9a, 10)
 Data consolidation
National co-ordinator (NC)
•
•
•
•
Initiates a launch meeting with all focal points to inform them about the exercise
Oversees the collection of data, either through existing mechanisms and tools or
ad hoc processes
 Coordinates data collection for country-sourced data (indic. 1,2,3,5,6,7,8,9b)
 Consults with relevant stakeholders for data collection
Oversees the validation of data with relevant stakeholders (validation meeting)
Submits validated data (fill submission tool) by 31 March 2016 to the JST
Providers
Country offices
 Provide data to the NC when need be
(ind. 1,2,3,5a,6,9b)
 Participate in data validation
Other partners
 Relevant focal points participate in data
collection and validation for indic. 2 and 3
Examples of ways to ground data collection and validation in
countries’ own frameworks and systems
• Many countries have made progress in establishing or strengthening national
institutional frameworks and processes to increase transparency, co-ordination,
harmonisation, alignment and results focus of development co-operation,
through:
 Launching a national plan or action plan for implementing EDC commitments
(e.g. Ethiopia’s Post-Busan Action Plan)
 Discussing on EDC in an institutionalised discussion forum
(e.g. Mozambique’s mutual accountability framework, the Somali Compact)
 Adapting existing national systems to regularly gather information on EDC
indicators
(e.g. Rwanda’s Development Assistance Database)
Reporting data
• For each indicator:
 Who reports to the national co-ordinator?
 What type of data (quantitative or qualitative)?
Gov.
Providers
Use of country results
frameworks


CSO enabling environment

focal point
focal
point
Private sector engagement

focal point
focal
point
INDICATORS
1
2
3

CSOs
Private
sector
Trade
Unions
TYPE of DATA
QUANTI & QUALI
QUALI
focal
point
focal
point
QUALI
5a
Predictability (annual)
5b
Predictability (medium-term)

6
Aid on budget

7
Mutual accountability

QUALI
8
Gender equality and women’s
empowerment

QUALI
9b
Use of PFM and procurement
systems
QUANTI
QUALI


QUANTI
QUANTI
Scope of reporting: what transactions should be recorded?
 Official Development Assistance (ODA) – REQUIRED
This includes: all transactions undertaken
i.
with the promotion of economic development and welfare as the main objective
ii.
at concessional financial terms (if a loan, having a grant element of at least 25%)
 Other official flows (OOFs) – STRONGLY ENCOURAGED
Countries that are interested in monitoring the effectiveness of a broader range of
development co-operation funds (e.g. non-concessional lending) are encouraged to do so,
provided that the following criteria are met:
i. official source (bilateral or multilateral)
ii. promotion of economic development and welfare as the main objective
The tool used for reporting country level data includes separate rows distinguishing
between concessional and non-concessional funding (to ensure comparability with data
from previous years)
Piloting the applicability of the Monitoring framework to private concessional flows
In parallel to the 2015-16 monitoring round, the JST will test the applicability of the current
framework to other types of development co-operation (e.g. private foundations activities,
south-south technical cooperation). These “pilots” will take place in a number of selected
countries. (if interested, contact the JST at [email protected])
• What is the reporting year of reference?
 The latest fiscal year of the developing country for which there is
information available.
 In order to ensure timely submission of country-level data by the end of
March 2016 while allowing sufficient time for data validation at the country
level, it is encouraged to consider data collection on the basis of data that
is available in December 2015.
 This also means that all data from providers of development co-operation
is expected to be provided according to the developing country’s fiscal
year.
• Exchange rates
 Reporting should be made in US Dollars.
 A table of exchange rates is provided in the monitoring section of the
Global Partnership community site.
STEP 3. DATA PROCESSING AND FINAL REVIEW
Who does what?
JST
•
•
•
•
Consolidates and aggregates country-sourced data (indic. 1,2,3,5,6,7,8,9b) and
globally sourced-data (indics 4, 9a,10)
Sends final country-sourced data to the NC for final review
Sends globally-sourced data to the NC for information
Makes raw data available online
National co-ordinator (NC)
•
•
Ensures final review of the country-sourced data (indic. 1,2,3,5,6,7,8,9b) in
consultation with relevant stakeholders
If errors, notify the JST
Providers
•
Country offices
 If any comments on finalised country-sourced data ((indic. 1,2,3,5,6,7,8,9b),
communicate them to the NC
•
HQs
 If any comments on globally-sourced data (indic. 4 and 10), communicate them
to the JST
STEP 4. ANALYIS & PROGRESS REPORT PRODUCTION
Who does what?
JST
•
Carries out the analysis - on the basis of data collected at the country and global
levels AND of complementary qualitative evidence (desk review)
•
Co-ordinates the production of the global 2016 Progress Report (launched of the
report expected by Sept 2016)
•
The Progress Report will contain:
 a global snapshot of progress made at the global level for each indicator
 short country-pages presenting data for each country participating in the
monitoring exercise – in a visual and reader-friendly manner
Regional platforms
•
Undertake specific regional analysis (based on available raw data)
Scope of the 2016 Progress Report:
Building Evidence for political engagement
Are we on track to deliver
our commitments and
achieve targets?
• Provide overview of progress made in implementing
the EDC commitments on the basis of the 10
indicators
Where do we need to take
actions to accelerate
progress?
• Global aggregate analysis of progress and challenges
• Country analysis of progress & challenges (country pages)
• Identification of possible actions to accelerate progress
What are emerging
lessons learned from
focusing on effective
development
cooperation?
• Identify good practice and emerging lessons learned
• Illustrative examples of development effectiveness in
action
How can the monitoring
indicators fit for purpose
in post-2015?
• Provide overview of key areas of consideration for
the strengthening the relevance of the monitoring in
the post-2015 context.
STEP 5. DISSEMINATION & USE OF FINDINGS
Who does what?
JST
•
•
Support to dissemination of findings (launch of the Progress Report,
dissemination of key highlights, on-line access to data)
Facilitate linking the findings to the HLM 2 preparation and GPEDC SC
dialogue
GPEDC Co-Chairs and Steering Committee members
•
Reflect on key messages and actions to inform global and regional
dialogue and actions
Developing country governments, regional platforms, providers, other
stakeholders
•
•
•
•
Identify progress factors and bottlenecks
Identify joint actions to address the bottlenecks
Facilitate and actively participate in exchanges, learning and dialogue
around findings at country, regional, global levels (HLM2 will be an
opportunity to discuss international EDC commitments)
Shape up policy and practice
What support is available? 1/2
• Monitoring guide
• Community space
(incl. FAQs)
• Helpdesk: [email protected]
•
[on a case by case basis] Support from UNDP country offices and
regional centres
What support is available? (2/2)
Tools to collect and submit data (tools for the national co-ordinator)
2 OPTIONS
Excel file
Online tool
ত োমোকে ধন্যবোদ
ありがとう
Gracias
Thank you
Dankjewel
Hvala
Merci
Asante
‫مننه‬
‫شكرا‬
Obrigado
Salamat