Parent meeting
Oct 2014 agenda

Executive team, org chart, volunteers
 Presentation from Head-coach
 Financials & Equipment
 Race coordinator
 Mandatory requirements for U provincials
 Le Relais- options for selection of athletes
 Events outside regular OSZ calendar
 Fund raising
 Athlete of the month awards
 Contests
 Questions from parents
More information available

Check previous parent meeting slides on
www.teamedelweissequipe.com

French and English
Org chart
President
Head
Coach
Race
coordinator
Vice-President
Rep-Nancy
Greene
Level Rep-U10
Equipment
manager
Official
Coordinator
Timing
Manager
Treasurer
Fund raising
coordinator
Registration
Level Rep-U12
Social activities
Level Rep-U14
Sponsor
Level Rep-U16
Banquet
Branding
Webmaster
Selection of volunteers

U10: Suzane Tremblay U12: Krista Wheatley
U14: John Derbyshire U16: TBD

Inform race secretary if Edelweiss had any scratches for their
upcoming race
Prepare “what happened last week” – blog on website
Speed camp (U14, U16). Organize the lodging and meal planning for
the speed camp. Register the Edelweiss athletes. Confirm the parents
who will stay overnight at the cottage. Follow-up on payment for each
participant.


Head coach





Coach allocation
Dryland training
Ski training
Concusion
Pre-season ski trips
Equipe de course Edelweiss
Racing Team
Financials 2013/2014
Financials 2013/2014
2014/2015 Opening Balance: $11,000

In 2013/2014: $59,000
 Out 2013/2014: $50,500
Where the money went
Expenses

Fund Raising = $4,400
–
–
Fund Raising
9%

Dryland
11%
Ski Quebec
Alpin
24%

Miscellaneous
4%

Radios
Timing Equipment
Batteries
Coaches Jacket
Misc = $2,000
–
–

Sport psychology
Family Physio
MSSI
Equipment = $7,600
–
–
–
–

Race Fee
37%
Dryland = $5,300
–
–
–
Equipment
15%
Wreaths
Tuques
Coaches Hotel Fee
Pot Luck
Race Fees = $18,500
SQA = $12,500
Org chart (Race
Coordinator only)
Race
Coordinator
Steve Jagura
Equipment
Manager
Matt Wheatley
Official
Coordinator
Isabelle Roy
Timing
Manager
Dave Wicklund

Formation des officiels / Training for
officials
– Niveau 1: 10 ou11 Jan 2015
– Niveau 2: 3 ET12 Nov 2014

Bénévolat / Volunteering
– Statistiques saison 2014
– Contribution monétaire
Parent involvement

Volunteer:
– All families should complete level 1 training
– All families: encouraged to complete level 2
– All families should contribute to 4 racing
activities (penalties?)
Statistiques 2014
2014 Race Volunteer U10-U16 Statistics
Number days
volunteer
8
7
Average: 4.1 days per family
6
5
4
3
2
1
0
1
3
5
7
9 11 13 15 17 19 21 23
2014 Race Volunteer - NG Statistics
4.5
Number of days
volunteer
4
3.5
Average: 1.1 days per family
9 families at ‘’0 days’’
3
2.5
2
1.5
1
0.5
0
1
3
5
7
9 11 13 15 17 19 21 23
Requirements for provincials

U12: Fitness test results need to be submitted to
SQA before December 1, 2014

U14, U16: need to have participated in speed
camp
Resources

OSZ Website
– Race notices
– Points & Standings
– Equipment
– http://www.skioutaouais.qc.ca/
 SQA website
– Ski racing rules
– Audi draw rules and winner
– http://www.skiquebec.qc.ca
Equipment
U10
U12
U14-U16
Alpine racing
helmet
Mandatory
Mandatory
Mandatory
GS skis
Optional
Optional
Recommended
Slalom skis
Optional
Optional
Recommended
GS poles, slalom Optional
poles
Optional
Recommended
Edelweiss team
jacket
Optional
Optional
Optional
Mouth guard
Optional
Optional
Recommended
Skin suit
Not allowed
Not allowed
Mandatory
Chin guard
Optional
Recommended
Recommended
Pole guard
Optional
Recommended
Recommended
Shin guard
Optional
Recommended
Recommended
Back Brace
Optional
Optional
Optional
Example of expenses for
outside events
Expenses
Pre-season ski (eg. Jay
Peak or White Face)
Speed camps
Defi carnaval LE
RELAIS
Accommodation
See Next Slide
$100 (arranged by the club)
for 3-4 days
$150 per night
Meals
$30- 50 per day
$20-30 per day
$30-50 per day
On snow coaching
(including
accommodations
and expenses)
Lift ticketsRegistration
$40-50 per training day
(paid to club)
Paid hours 14:30-16:00 (only
if applicable)
$40-50 per training day
(paid to club)
See Next Slide
$0 (included in race fees)
$86
Preliminary Pre-Season
Trip Pricing




Tentative Dates: December 5-7
US Destination (Vermont or New York – Passports Required!)
Jay Peak, VT
– Requires $500 non-refundable contract and final numbers 30 days prior
– $219/night ($278/night including indoor waterpark)
 New Stateside Hotel (on-hill)
 Quad Occupancy (rooms provided for ski tuning and group dinners)
 Included 3 day lift passes for 2 adults and 2 juniors (14 and under)
 Thursday night (December 4) hotel only: $155
Whiteface, NY
– $140/night accommodations in Lake Placid
 Quad Occupancy
 $122/adult, $102/teen, $81/junior (under 13) for 3-day lift pass
 (Approx. $275/day compared to Jay Peak)
Defi Carnaval Le Relais





SQA will announce quota per club
Only one person (Nathalie) will be able to do initial booking
this year (acceptance of quota) and request for additional
spots
Last year initial quota was 8 but we eventually got all spots
requested (25)
Respond to Nathalie if interested
Need priority protocol. Could include:
– 2nd Year U12 athletes (last year of eligibility)
– Siblings of attending 2nd Year U12 athletes
– Athletes who have never gone
– NG athletes
– Other ideas?
Events outside OSZ calendar
Event
U10
U12
U14-U16
Pre-season ski
training
Yes
Yes
Yes
Defi carnaval Le
Relais
Yes
Yes
No
Speed camp
No
No
Yes
Camp Relève
No
No
2nd year U14need to qualify
End of season
provincials
No
Need to qualify
Need to qualify
CAN-AM finals
No
No
Need to qualify
Dates: Always check
Edelweiss calendar











Defi Fidelity: Sunday Oct 5
No dryland: Sat Oct 11
Fitness testing: Sat Oct 18 9:00-12:00
Race fee registration + emergency ID: Sat Oct 25
Level II official: Nov 3 and Nov 12
All Hands Meeting: Nov 11
Holiday wreaths, Ski tune up clinic, Potluck: Sat Nov 15
Ski trip (1): Sat Nov 22
Ski trip (2): Sat Nov 29
Ski trip (3) 3 days: Friday to Sunday Dec 5-7
Sport psychology sessions: Dec 14, Jan 11, Feb xx
Race team fees- not
confirmed yet
Fees for 2013-2014
Category
Age
Total
U21
16+
$730
U16
14-15
$730
U14
12-13
$635
U12
10-11
$445
U10
8-9
$410
NG
6-12
$340
• Includes: ACA, SQA, OSZ, Audi, Races & Equipment
• Includes: Speed Camp registration for U14/U16/U18
• NG fee is for NG Comp
Fund raising AND sponsors

Sponsor letter is available on
teamedelweissequipe.com

Holiday wreaths:
 We strongly encourage 5 wreaths per
family

Bake sale during race days
Edelweiss – Team Benefits

Kunstadt - Race Team 15% Discount
– Regular prices Skis, Equipment, Clothing

Racer Nights - savings (Fall) at Kunstadt
and Sporting Life (?) stores- check your
emails and/or website
Athlete of the month award

Will continue
 Will be refined
 Expected 6 awards per coach (not per
level)
Dryland T-shirt contest

Children (and parents) encouraged to draw
a design for next year dryland T-Shirt
 4 colors max
 Deadline: January 11, 2015
 Winning design will be optimized to allow
printing on a T-shirt.
We want you (and your athletes)!

Picture contest
 4 categories:
– Happy athletes
Spectacular turns
– Stand still
Other
 Pictures taken Sept 14–March 15
 1 submission per person per category
(max 4 submissions).
QUESTIONS???