PUNJAB SKILLS DEVELOPMENT FUND
Technical Proposal
SKILLS FOR BIOGAS PLANTS
Name of Organisation
Date of Submission
LETTER FOR THE SUBMISSION OF TECHNICAL PROPOSAL
[Firm letterhead]
[Date]
Manager Technical
Punjab Skills Development Fund,
House No. 125 Abu Bakar Block,
New Garden Town,
Lahore
Tel No: 042-35857780-81,
Re:
Technical Proposal in Response to Letter of Invitation No. [Insert number & date]
Dear Sir,
We offer to provide the Services for “Skills for Biogas Plants” in accordance with your Request for
Proposal and Terms of Reference. We hereby submit our Technical Proposal including the required
documents in a sealed envelope. We are submitting this Proposal as a single firm / in association with:
[Insert a list with full name and address of each associated entity if applicable]
We hereby declare that all the information and statements made in this Proposal is true and accept that
any misinterpretation contained therein may lead to our disqualification. If negotiations are held during the
period of validity of the Proposal, indicated in the Data Sheet, we undertake to negotiate on the basis of
the proposed staff and facilities. Our Proposal is binding upon us and subject to the modifications
resulting from Agreement negotiations.
We undertake that we will initiate the services as per the date mentioned in the Data Sheet if our proposal
is accepted. We understand you are not bound to accept any or all Proposals you receive.
Thank you.
Yours sincerely,
Signature
Name and Title of Signatory:
Enclosures: Parts A-D as prescribed by PSDF
ENCLOSED FORMS
The information required for Technical Proposal Comprises of following:
SECTION
PART A
PART B
PART C
PART D
PART E
PART F
PART G
PART H
Score
CONTENTS
INFORMATION ABOUT ORGANISATION AND CONSORTIUM
INFORMATION ABOUT DISTRICTS SELECTED FOR TRAINING &
PROPOSED TRAINING LOCATIONS
CAPACITY OF THE ORGANISATION
20
20
PROJECT IMPLEMENTATION SRATEGY
CHALLENGES OF THE ASSIGNMENT AND RISK MITIGATION STRATEGY
PAST EXPERIENCE
20
40
APPLICANT DECLARATION
CHECK LIST
100
Total
All Parts are to be filled in using the attached Forms.
Annexure A: Letter of Association format
Annexure B: CV format
Annexure C: District wise Classes
PART A
INFORMATION ABOUT ORGANISATION AND CONSORTIUM
Please provide information about your organization/consortium using the following form.
ORGANISATION & CONSORTIUM
Code
TA1
TA2
Required Information
Response
Legal Name of Organisation or
Lead Organisation in case of consortium
Consortium Partner, if any
Name, Address & Telephone Number
Note: There can only one consortium partner. In case of consortium, Letter of Association using the format given in
Appendix A must be attached.
Name of head of organization/Lead
organization
Designation
TA3
Email
Mobile
Address of organization or lead
organisation:
Phone
TA4
Email
Fax
Website
Name of contact person1
Designation
Phone
TA5
Email
Fax
Mobile
1
Only Head of organisation / lead organisation or nominated contact person will be authorised to
communicate with PSDF.
TECHNICAL PROPOSAL
Page 1 of 9
PART B
INFORMATION ABOUT DISTRICTS SELECTED FOR TRAINING & PROPOSED TRAINING
LOCATIONS
Using the format given below, please select your proposed Districts for training of Biogas Plant
supervisor & Biogas Plant Technician and mention complete addresses of proposed locations.
Sr. No.
Put Cross Against Selected District
1
Lahore
2
Sheikhupura
3
Faisalabad
4
Chiniot
5
Sargodha
6
Gujranwala
8
Narowal
9
Bahawalpur
10
Bahawalnagar
11
Lodhran
12
Muzaffargarh
13
Rahim Yar Khan
14
Vehari
15
Khanewal
Proposed Training Location/s
Note: The Training facilities will be inspected before permission to start training.
PART C
CAPACITY OF THE ORGANISATION Attach a copy of the organogram and CVs of the proposed
management team and the trainers for the project. No CV Should more than two pages.
TECHNICAL PROPOSAL
Page 2 of 9
PART D
PROJECT IMPLEMENTATION STRATEGY
Please attach brief a brief description of project implementation strategy. Furthermore, if you have
proposed to offer training in more than one district, please explain in how many batches the training
will be delivered? What will be the timeline? (Should not be more than 3 pages)
PART E
CHALLENGES OF THE ASSIGNMENT AND RISK MITIGATION STRATEGY
The Training Service Providers are expected to be aware about the challenges of this assignment and
the risk mitigation strategy.
TE.1. what do you consider will be the three major risks for this project?
Code
Required
Information
TE.1.1
Risk 1
TE.1.2
Risk 2
TE.1.3
Risk 3
Response
TE.2. Describe your risk mitigation strategy (Max 100 Words).
Code
Risk
TE.2.1
Risk 1
TE.2.2
Risk 2
TE.2.3
Risk 3
TECHNICAL PROPOSAL
Mitigation Strategy
Page 3 of 9
PART F
PAST EXPERIENCE
F.1. Construction related experience of Organisation / Lead Organisation.
Please provide information about past experience of your organisation and consortium partner in
biogas plants construction.
Code
Required Information
Response
Does your organisation have experience in
biogas plants construction?
Yes ☐
No
☐
TF.1.1
If yes, please provide details of such experience during the last three year as under. Not
more than 2 examples
Example I
TF.1.2
Year
TF.1.3
Name of Project
TF.1.4
Funding Agency
Locations where biogas plants were
constructed.
TF.1.5
TF.1.6
Total Cost of Project (in Rupees)
TF.1.7
Attach brief description of the
project & documentary evidences
(copies of contract / agreement,
completion report etc.)
TECHNICAL PROPOSAL
Example II
Page 4 of 9
F.2. Training related experience of Organisation / Lead Organisation
Please provide information about past experience of your organisation in provision of training
related to the construction of biogas plants.
Code
Required Information
Response
Does your organisation have experience in
training for construction biogas plants?
Yes ☐
No
☐
TF.2.1
If yes, please provide details of such experience during the last three year as under. Not
more than 2 examples
Example I
TF.2.2
TF.2.3
TF.2.4
TF.2.5
TF.2.6
TF.2.7
TF.2.8
TF.2.9
TF.2.10
TF.2.11
Example II
Year
Name of Project
Objectives of the Project
Funding Agency
Total Cost of Project (in Rupees)
Locations where training for
construction of biogas plants was
conducted
Number of Persons Trained
Were certificates issued on
completion of training? If yes, who
issued certificates?
Number of the trained persons
engaged in construction of biogas
plants
Attach brief description of the
project & documentary
evidences (copies of contract /
agreement, completion report
etc.) if project was different from
the mentioned under TF.2.1
TECHNICAL PROPOSAL
Page 5 of 9
F.3. Construction related experience of consortium partner, if any
Please provide information about past experience of your consortium partner in biogas plants
construction.
Code
TF.3.1
Required Information
Response
Does your consortium partner have
experience in biogas plants
construction?
Yes ☐
No
☐
If yes, please provide details of such experience during the last three year as under.
Not more than 2 examples
Example I
TF.3.2
TF.3.3
TF.3.4
TF.3.5
TF.3.6
TF.3.7
Example II
Year
Name of Project
Funding Agency
Locations where biogas plants
were constructed.
Total Cost of Project (in
Rupees)
Attach brief description of
the project & documentary
evidences (copies of
contract / agreement,
completion report etc.)
TECHNICAL PROPOSAL
Page 6 of 9
F.4. Training related experience of consortium partner, if any
Please provide information about past experience of your consortium partner in the provision of
training related to construction of biogas plants.
Code
TF.4.1
Required Information
Response
Does your consortium partner have
experience in training for construction
biogas plants?
Yes ☐
No
☐
If yes, please provide details of such experience during the last three year as under.
Not more than 2 examples
Example I
TF.4.2
TF.4.3
TF.4.4
TF.4.5
TF.4.6
TF.4.7
TF.4.8
TF.4.9
TF.4.10
TF.4.11
Example II
Year
Name of Project
Objectives of the Project
Funding Agency
Total Cost of Project (in
Rupees)
Locations where training for
construction of biogas plants
was conducted
Number of Persons Trained
Were certificates issued on
completion of training? If yes,
who issued certificates?
Number of the trained persons
engaged in construction of
biogas plants
Attach brief description of
the project & documentary
evidences (copies of
contract / agreement,
completion report etc.) if
project was different from
the mentioned under
TF.4.1
TECHNICAL PROPOSAL
Page 7 of 9
PART G
APPLICANT DECLARATION
I, (Please click here and type Name), hereby certify that:


The information provided in this proposal is factually correct in all material respect.
I understand that provision of false/incorrect information will lead to rejection of proposal and
black listing / debarring of the organisation for participation in PSDF funded schemes.

I am duly authorised by the Competent Authority of the organisation / consortium members to
submit this proposal on behalf of
"[Click here and type the name of organization]"
Signature
Name
Designation
Address
Contact Numbers
Email address
Fax Number
Date
Note: Technical Proposal will be liable to rejection and zero score if it is submitted without
signature of Head of Organisation/ authorized person in the above table. In case of
authorised person, authority letter must be attached.
TECHNICAL PROPOSAL
Page 8 of 9
PART H
CHECK LIST
No
Required Documents
1
Forms, parts A-H completely filled / responded
2
Letter of Association, in case of consortium
3
Copy of organogram
4
CVs of the proposed Management Team for the project and trainers
5
CVs of the proposed trainers
7
Description of the project & documentary evidences related to
organisation’s experience of construction biogas plants
8
Description of the project & documentary evidences related to
organisation’s experience of trainings related to construction biogas
plants
9
Description of the project & documentary evidences related to
consortium partner’s experience of construction biogas plants
10
Description of the project & documentary evidences related to
consortium partner’s experience of trainings related to construction
biogas plants
11
Signing and filling of the declaration form
12
Any other document (please specify)
TECHNICAL PROPOSAL
Mark ‘X’
Page 9 of 9
ANNEXURE A: LETTER OF ASSOCIATION
28 July 2017
UNDERTAKING
THIS DEED OF UNDERTAKING (hereinafter referred to as the “Undertaking”) is made at [name of city]
on this ______ day of [month] 2012.
BY
1. M/s [name of lead training service provider], having its Principal office at [address of
organization, city], through [name and designation of head of organization] (hereinafter referred to
as the Lead Training Service Provider)
2. M/s [name of consortium partner ], having its Principal office at [address of organization, city],
through [name and designation of head of organization] (hereinafter referred to as the Consortium
Partner )
(herein after referred to as the “Consortium” which expression shall, where the context so permits,
include his legal heirs and successors in interest) of the First Part;
IN FAVOUR OF:
Punjab Skills Development Fund, a Company incorporated under Section 42 of the Companies
Ordinance 1984, having its Principal office at House No. 125 Abu Bakar Block, New Graden, Lahore
through its Chief Executive Officer, (hereinafter referred to as the "PSDF" which expression where the
context so admits or requires shall mean and be deemed to include its successors, executors, and
assigns) of the Second Part;
WHEREAS the Consortium Partner have formed a Consortium for the purpose of providing
technical/vocational training to the trainees with the funding of PSDF under the scheme namely “Skills
for Biogas Plants” and their responsibilities as stated below are binding on them;
RESPONSIBILITIES OF LEAD TRAINING SERVICE PROVIDER
[enlist the details of responsibilities that will be performed by Lead Training Service Provider for this
assignment]
RESPONSIBILITIES OF CONSORTIUM PARTNER
[enlist the details of responsibilities that will be performed by Consortium Partner 1 for this assignment]
THEREFORE, NOW, THE CONSORTIUM ACKNOWLEDGE AND UNDERTAKE AS FOLLOWS:
1.
That Consortium shall have joint and several liabilities in respect of the PSDF’s obligations
under the Services Provision Contract.
2.
That [name and designation of authorized representative of Lead Training Service Provider]
is the authorized person to correspond and sign contracts and other documents with PSDF.
3.
That in case any Consortium partner leaves the Consortium the Lead Training Service
Provider shall immediately inform the PSDF; In case, the lead organisation leaves anyone of
the remaining consortium partners will inform PSDF and will be responsible for delivery of
services under the contract as agreed.
APPENDIX B UNDERTAKING BY CONSORIUM PARTNERS
Page 1
4.
That Consortium hereby holds the PSDF indemnified and harmless in case of any loss
occurred due to the non-production of the said documents.
IN WITNESS WHEREOF the Consortium has caused these presents to be executed on the day and in
the year hereinabove mentioned.
[signature]
[Name & Designation of Head of Consortium Partner 1]
[signature]
[Name & Designation of Head of Consortium Partner 2]
[signature]
[Name & Designation of Head of Lead Training Service Provider]
Witnesses:
1. ________________________________
2. ________________________________
Name: ____________________________
Name: ____________________________
Address:___________________________
Address:___________________________
__________________________________
CNIC No.
__________________________________
CNIC No.
APPENDIX B UNDERTAKING BY CONSORIUM PARTNERS
Page 2
ANNEXURE B: CV FORMAT
Implementation Team Member
Name
Designation in the Organization
Task(s) Assigned for PSDF’s
Training Project (from the list of
tasks mentioned above)
Relevant Qualifications for PSDF’s assigned tasks
Qualification
Institute
Year
Relevant Work Experience for PSDF’s assigned tasks
Designation/Assignment
Organization
Duration
(from ______ to ______)
*Service Provider will not be allowed to change the proposed management staff, except by the approval
of PSDF.
Information provided above is correct and I am willing to offer my services for the assignment
mentioned above.
Signature of Proposed Member of Implementation Team
APPENDIX B UNDERTAKING BY CONSORIUM PARTNERS
Page 3
ANNEXURE C: DISTRICT WISE SUGGESTED NUMBER OF CLASSES
Number of Classes
sr.
District
1
Supervisors
Technicians /
Masons
Bahawalpur
2
5
2
Bahawalnagar
3
8
3
Lodhran
1
2
4
Muzaffargarh
5
14
5
R.Y.Khan
5
13
6
Vehari
1
3
7
Khanewal
2
5
8
Lahore
1
1
9
Sheikhupura
3
6
10
Faisalabad
3
8
11
Gujranwala
5
10
12
Narowal
5
12
13
Sargodha
5
10
14
Chiniot
4
11
*The class size may vary according to the requirements of trainees needed in the target
districts, however the class size will not exceed from 25 trainees per class.
APPENDIX B UNDERTAKING BY CONSORIUM PARTNERS
Page 4
FINANCIAL PROPOSAL
Note: For each District separate Financial Proposal is required
COVER LETTER FOR THE SUBMISSION OF FINANCIAL PROPOSAL
[Firm letterhead]
[Date]
Manager Technical
Punjab Skills Development Fund,
House No. 125 Abu Bakar Block,
New Garden Town,
Lahore
Tel No: 042-35857780-81
Re:
Financial Proposal in Response to Letter of Invitation No. [Insert number] in respect of Skills for
Biogas Plants: [Insert District/s Name]
Dear Sir,
We offer to provide the services under Skills for Biogas Plants: [insert District name] in accordance
with your Request for Proposal and our Technical Proposal. Our attached Financial Proposal is for the
sum of [Insert amount(s) in words and figures] exclusive of taxes and weighted per trainee per month
training cost is Rs. -----------------.(exclusive of taxes)
Our Financial Proposal shall be binding upon us subject to the modifications resulting from Agreement
negotiations, up to expiration of the validity period of the Proposal, i.e. before the date indicated in the
Data Sheet. No commissions or gratuities have been or are to be paid by us to agents relating to this
Proposal and Agreement execution. We understand you are not bound to accept any or all Proposals
you receive.
We remain,
Yours sincerely,
Signature
Name and Title of Signatory:
Financial Proposal
Separate Financial Proposal is required for each District
Code
Required Information
FA1
Name of District
Response
Weighted Cost per Month per Trainee (in Rupees)
(Sum of Column E in table given below)
FA2
FA3
This cost will be the basis for evaluation. Use the
table given below for calculating the cost
Is your organization Tax Exempt (Yes/No)?
(If yes, attach valid tax exemption certificate from
FBR.)
NTN
FTN
Code
FB1
FB2
Name
of Course
A
Biogas
Supervisors
Biogas
Technicians
Cost per
Trainee
Total
Trainees
Total Cast
B
C
B*C
Weighted average
cost per trainee per
month
E=(C/sum of C) X B
Total
Important: The Financial Bids should cover all the costs which will arise for PSDF's project
other than the costs of Stipend, and Testing Fee (which will be paid separately to Training
Service Provider). Service Provider should quote the cost while keeping in consideration the
terms of reference for this Product provided in the RFP document. PSDF assumes that service
provider has performed all the necessary working while calculating the cost and the figure
quoted here are the outcome of intensive internal working keeping in view all the aspects of this
project. Figures quoted in this proposal are considered final from the service provider and no
revision will be allowed except at the discretion of PSDF. All costs should be exclusive of taxes.
FINANCIAL PROPOSAL
Page 1 of 2
Kindly provide the break-up of total cost of training (exclusive of taxes) for the following heads.
Code
Required Information
FC1
Management Cost
FC2
Trainer(s) Cost
FC3
Books/Manuals and Stationery per Trainee
FC4
Consumables per Trainee
FC 5
Other Cost (Please specify)
Cost (in Rupees)
FC 6
In case of consortium, this page must be signed by the head of all the consortium
partners.
Name of Head of Consortium Partner 1
Signature of Head
Name of Head of Lead Training Service Provider
Signature of Head
FINANCIAL PROPOSAL
Page 2 of 2