REQUEST TO QUOTE (RTQ) BY MINISTRY OF Communications and
IT (MCIT), Islamic Republic of Afghanistan, Kabul
RTQ No: MCIT/ICTDP/G3.2 B/ RTQ-9/Goods/Video Conference Systems for Incubator Space
To: All recipients of this request
Date: 25th November, 2013
SUBJECT: Goods (Video Conferencing Systems and the Equipment) required by MCIT for the
Incubatorestablished under ICT Sector Development Project of Afghanistan
1.
Afghanistan’s ICT Sector Development Project (ICTDP), as funded by the World Bank, is
being implemented by MCIT. Project Management Office has been formed by MCIT to take
care of all the Project Implementation Tasks of MCIT. Goods as specified in this RTQ are
required by MCIT for the Incubator, established in the ICT Institute Area of MCIT.
2.
You are invited to submit a price quotation for the supply of Goods to MCIT as per the
Quotation Format given at Attachment 1. Price Schedule should be submitted as per the
Format given at Attachment-II. Technical& Other Specificationsof the Goods to be
supplied are given at Attachment-III enclosed.
3.
Your quotation (Printed and signed Copies) in the required format should be addressed
to:
Director-Admin and Procurements;
Ministry of Communications and IT (MCIT);
14th Floor of MCIT’s Main Building;
Muhammad Jan Khan Watt; Kabul;Afghanistan;
E-mail:[email protected]
For Queries/Questions/Clarifications, if any, write to: [email protected];[email protected]
4.
Two Copies of the Quotations and all other related documents should be submitted in English
and Dari languages.Names and addresses of thefirms which will provide maintenance service
facilities in Afghanistan should be clearly indicated. Any quotation not submitted in the
English and Pashto or Dari Languages will be deemed commercially non-responsive and will
be rejected.
5. Prices should be quoted in United States Dollars and, in the event of a Purchase Order
(PO/CONTRACT), shall be fixed for the duration as mentioned in the PO/CONTRACT
and shall not be subject to adjustment on any account. Other fully convertible
currencies may also be used and the conversion rate used will be that of the Central
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Bank of Afghanistan(DAB) published on the working day following the deadline for
receipt of quotations.
6.
Your quotation should be valid for a period of 60 days from the date of the deadline for
receipt of Quotes.
7.
The deadline for receipt of your quotation is 25thDec, 2013(02.00 PM-Kabul time). Received
Quotes/Bids will be opened at 02.00 PM on 25thDec, 2013. Bidders Representatives can attend
the Bid Opening Session. However, their attendance is not compulsory (it is Bidders’ Choice).
Bids will be opened by the Bid Evaluation Committee of MCIT in the 4th Floor Conference
Room of MCIT’s Main Building at Mohammad Jan Khan Watt of Kabul.
8. Quotations can’t be submitted by E-mail or by any other Electronic means. Only printed and
signed copies of the Quotes will be accepted.Any Quote/Bid if received by E-Mail or any
Electronic means will be rejected.
9. Bid Security: To attract the maximum participation, the requirement of the Bid Security is
waived off.
10. AISA License/any other Business Registration: All the Bidders must attach their valid AISA
Licence or any other valid Business Registration Document along with their Quotes/Bids.
10. Warranty and Maintenance Support: The proposed Goods should have warranty of 1 year.
The selected Bidder will be required to submit a Bank Guarantee worth 10 % of the
Contract Value which will be released by MCIT at the end of the Warranty Period. Format
for the Bank Guarantee will be issued by the PMO, at the time of Contract discussions.
11. Timings for Commissioning of the Item:The Goods will need to be commissioned within two
months, after the award of PO/CONTRACT by MCIT.A Penalty equal to 0.5 % of the value
of delayed Goods per week will be levied on the Contractor, in case of delayed supplies.
Partial Delivery of Goods will not be accepted.
11. Evaluation of proposals:MCIT intends to assess received Quotes based on the following key
criteria:

Comprehensiveness of proposal

Time-frame to implement

Costs
12. Evaluation of Quotations: MCIT will evaluate and compare the quotations determined to be
substantially responsive, i.e. which:
a. Conform to all stated terms, conditions and specifications; and
b. Are properly signed.
13. Award of the Purchase Order/Contract:MCIT will award the Purchase Order (PO/CONTRACT) to the successful Bidder whose
quotation has been determined to be substantially responsive and who has offered the
lowest evaluated quotation price.
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Notwithstanding the above, the Purchaser reserves the right to accept or reject any
quotations and to cancel the bidding process and reject all quotations at any time prior to
the award of the PO/CONTRACT.
The bidder, who’sQuote is accepted, will be notified of the award of PO/CONTRACT by
MCIT prior to expiration of the quotation validity period.
14. Payment will be made by MCIT within 45 Days after receipt of the Goods in functional
order and after submission of all the required documents, in duplicate, both in English and
local languages (Pashto or Dari).
15. Bidders shall state the name, address, Telephone Numbers and E-Mail address of their
nearest regional authorised Agent.
16. Please confirm by e-mail the receipt of this invitation and whether or not you intend to submit
a price quotation.
Yours sincerely,
(Janat Khan Fahim)
Director-Admin and Procurements;
Ministry of Communications and IT;Muhammad Jan Khan Watt;Kabul; Afghanistan
Attachment 1: QuotationForm (to be filled up by the Bidder)
To:
The Director-Admin and Procurements;
Ministry of Communications and IT;Muhammad Jan Khan Watt;Kabul; Afghanistan;
Dear Sir,
This refers to your RTQ No: MCIT/ICTDP/G3.2 B/ RTQ-9/Goods/Video Conference Systems for
Incubator Space of MCIT
Having examined your request to quote and its attachments, the receipt of which is hereby duly
acknowledged, we, the undersigned, offer to supply and deliver the Goods for the Ministry of
Communications& Information Technology(MCIT)in conformity with the said RTQ for the sum
of US Dollars------------------------------------------------------ or such other sums as may be ascertained
in accordance with the Schedule of Prices attached herewith and made part of this Quotation.
We undertake, if our Quotation is accepted, to deliver the goods in accordance with the delivery
schedule as specified in your RTQ.
We agree to abide by this Quotation for a period of 90 days with effect fromthe closing date and it
shall remain binding upon us and may be accepted at any time before the expiration of that period.
We understand that you are not bound to accept the lowest or any Quotation that you may receive.
Dated this _______________________ day of ______________________________
Signature ______________________________________________________________
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(In the capacity of)
Duly authorised to sign quotation for and on behalf of (name and address of bidder)
Attachment 2 – Table of Requirements and the Price Schedules (to be filled
up by the Bidder)
[Refers to MCIT’s RTQ No: MCIT/ICTDP/G3.2 B/ RTQ-9/Goods/
Video Conference Systems for Incubator Space]
{Note : Selected Bidder will be required to install the Video Conference Systems at Incubator
Space Offices located in ICT Institute Area at Yakatoot and in MCIT’s HQ}
Item No.
1
Description
Video Conference Set
Complete
Qty
Country of Origin
of supplied Goods
Unit Price for delivery
and commissioning of
Goods in the Offices
of ICTI and MCIT (in
US$)
Total Price for
delivery and
commissioning
of the Goods at
site
01
2
Tele Conference Sets
Complete
02
3
LCD Monitors
02
4
Projectors
02
5
Projector Screens
02
6
Projector Screen
Tripods
03
TOTAL
Signed:
Date:
On behalf of:
Attachment 3 – Technical & Other Specifications and Bidders Statement of
compliance
[RTQ No: MCIT/ICTDP/G3.2 B/RTQ-9/Goods/Video Conference Systems for Incubator Space]
Item No.
Description of the Items
Specifications (Make, model, capacity
or other description)
Statement of Compliance
(Bidder to write “complying” or
“Partially Complying” or “not
complying” to the given
Specifications); If Partially
Complying or not Complying to the
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given Specifications, then give
reasons.
1
Video Conference Set
Complete
[01 such Set is required]
Complete Polycom Video conference
set or its exact equivalent: Each such to
consist of: Polycom Camera (Model;
HDX 9000-9002) 1.3’’ CMOS; Zoom
10-12x Optical; I/O HDCI, 60 pin;
Lens F# 1.6; Cables required (3M,
10M, 15M, 30M); 01 HDX 9000 Series
System; 01 Polycom Remote Control;
01 Audio Multi Microphones array 12
KHz.
1 year warranty.
2
Tele Conference Sets
Complete
[02 such Sets are required]
Each Set to consist of: 01 Cisco 1800
Series call manager or its exact
equivalent; interface option (up to E1
Speed, support of WAN – LAN
standard 802.11 a/b/g, up to 50 VPN
Tunnels); Cisco Model 7962 IP Phone;
Volume Controller XAP 800;
Amplifier SRA 2150; 20 Wired
Microphones.
1year warranty.
3
LCD Wall Monitors [Qty-02]
Samsung LCD 56’’ Monitor or its
exact equivalent; 01 Remote
Controller; bracket for wall.
1 year warranty.
4
Projectors[Qty-02]
5
Projector Screens[Qty-02]
6
Projector Screens Tripods
[Qty-3]
Sony VPL-EX246 3LCD Projector or
its exact equivalent; 3LCD Display
Technology; 3200 ANSI Lumens;
1024x768 Native Resolution; 4:3
Natice Aspect Ratio; 3000:1 Contrast
Ratio 8.8 lbs.
1year warranty.
Tripod Projector Screens; easy
carry handle for Portability; snap
screen lock for a setup time of
seconds; strong steel folding legs
for strength and Portability;
extendable top anchor for screen
forward titling.
Projector Screen Tripods, easy
carry handle, strong steel folding
legs, extendable top anchor for
screen forward titling.
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