International Philatelic Show “ROSSICA-2013”
27-29 September 2013
Moscow, Congress Centre
Chamber of Commerce and Industry of the Russia Federation
EXHIBITOR HANDBOOK
Collection Materials and Accessories section
2
EXHIBITOR HANDBOOK
Dear Exhibitors,
We would like to welcome you to “Rossica-2013”!
We’ve compiled this Handbook to answer your questions and to make your participation a great
success.
Please fill in the appropriate form(s) and send them to the Organiser.
Please note the deadlines specified on each form.
*NOTE: Late filing or late payment regarding additional services may make it difficult or
impossible to meet special needs and requests.
For questions, please contact the Organiser:
Tel:
+7 (916) 122 23 68 Julia Smirnova
+7 (917) 569 99 81 Arsen Melitonyan
Fax: +7 (495) 421-63-01
e-mail: [email protected]
http://www.rusacademfilately.ru/spage/no/rossica-2013/
We are looking forward to your participation and wish you great success at the
International Philatelic Show “Rossica-2013”!
Best wishes!
Rossica-2013 Organising Committee
International Philatelic Show “Rossica-2013”
EXHIBITOR HANDBOOK
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CONTENT:
1. General Information about the International Philatelic Show “Rossica-2013”
4
Organising Committee of the IPhS “Rossica-2013”
5
Venue of IPhS “Rossica-2013”
7
Working Schedule and Admission Fees for IPhS “Rossica-2013”
8
Schedule of Events for IPhS “Rossica-2013”
9
Hotel accommodation, transfers
10
General Rules of Participation in IPhS “Rossica-2013”
11
2. Application Forms for Services
13
Form №1. Application for the registrationbadges
14
Form №2. Applicaition for the text on the fascia panel
15
Form №3. Application for entry in the official catalogue
16
Form №4. Application for additional equipment
17
Form №5. Application for advertising services
19
Form №6. Letter for delivery/removal of equipment
20
Form №7. Power of Attorney
21
3. Obtaining a Russian Visa
22
International Philatelic Show “Rossica-2013”
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EXHIBITOR HANDBOOK
1. General Information about the International Philatelic Show “Rossica-2013”
27-29 September 2013
Congress Centre, Chamber of Commerce and Industry of the Russian Federation (RF CCI)
6 Ilyinka Ulitsa, Moscow
Organisers: National Academy of Philately of Russia and the People’s Archive ANO
Co-organisers: European Academy of Philately and the Union of Philatelists of Russia
The International Philatelic Show “Rossica-2013” is the Academy’s first philatelic show organised
as a noncompetitive exhibition. The show will be attended by members of the National Academy of
Philately of Russia, the Union of Philatelists of Russia, the European Academy of Philately and
national academies of philately in Europe, postal organisations, collectors, community organisations,
and associations. The Club de Monte-Carlo and the Royal Philatelic Society of London will be
honorary participants of the show.
Several notable events will be commemorated during “Rossica-2013”:
 The 100th anniversary of the first Russian issuance of commemorative postage stamps,
 The 155th anniversary of the issuance of the first Russian postage stamps,
 The 150th anniversary of the release of the first Russian postage stamps for the municipal
post offices in St Petersburg and Moscow.
The International Philatelic Show “Rossica-2013” in Moscow will promote all aspects of the post
and philately; the philatelic movement associated with Russian themes in Russia and the world; and
the development and growth of friendly relations between the European Academy of Philately,
national philatelic academies, and Rossica clubs.
To commemorate “Rossica-2013”, there will be the release of a special postcard with an original
stamp, and postcards dedicated to the days of the exhibition. A vintage car will pass the “baton”
from the “Rossica-2013” exhibition to “MonacoPhil-2013”.
Informational support in Russia is provided by the Russian Chamber of Commerce and Industry, and
international informational support is provided by the International Association of Philatelic
Journalists.
All participants of “Rossica-2013” will receive diplomas, medals, and prizes.
International Philatelic Show “Rossica-2013”
EXHIBITOR HANDBOOK
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Organising Committee of the IPhS “Rossica-2013”
Chairman of the Organising Committee
Konstantin Kosachev
- Head of the Federal Agency for the Commonwealth of Independent
States, Compatriots Living Abroad and International Humanitarian
Cooperation (Rossotrudnichestvo), Special Representative of the
President of the Russian Federation for Cooperation with CIS
Deputy Chairman of the Organising Committee
Viktor Gorbatko
- Honorary President of the Russian Union of Philatelists
Sergey Katyrin
- President of the RF Chamber of Commerce and Industry
Igor Panfilov
- Deputy Chairman of the Russian Peace Foundation
Georgy Muradov
- Deputy Head of the Federal Agency Rossotrudnichestvo
Sergey Tkachenko
- Chairman of the Board of Trustees of the Russian National Academy
of Philately
General Commissar of the Exhibition
Igor Rodin
- Chairman of the FIP Section for Astrophilately
Foreign Honorary Members of the Organising Committee
Wolfgang Maassen
- Director, Centre for Media and Public Affairs of the RF CCI
Patrick Maselis
- President of the Club de Monte-Carlo
Hendrik Slabbink
- President of the European Academy of Philately (EAP)
Jørgen Jørgensen
- President of the Federation of European Philatelic Associations
(FEPA)
Coordinator of the Exhibition, Deputy Chairman
Andrey Strygin
- President of the Russian National Academy of Philately
Members of the Organising Committee
Artem Adibekov
- General Director of Marka FSUE Publishing Trading Centre
Boris Esenkin
- President of the Russian Guild of Booksellers
Alexander Ilyushin
- President of the Russian Union of Philatelists
Viktor Petrakov
- Adviser to the Minister of Culture of the Russian Federation
International Philatelic Show “Rossica-2013”
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EXHIBITOR HANDBOOK
Viktor Popov
- Director of the Administration of Moscow – Branch of FSUE Russian
Post (Mosposhtamt)
Vladimir Fedorov
- Member of the Federation Council of the Federal Assembly of the
Russian Federation
Leonid Slutsky
- Deputy of the State Duma of the Russian Federation, First Deputy
Chairman of the Committee on International Affairs DG
Alexander Shkirando
- Director, Centre for Media and Public Affairs of the RF CCI
Head of the Organising Committee Secretariat
Arsen Melitonyan
- Chairman of the Board of the “People’s Archive” ANO
International Philatelic Show “Rossica-2013”
EXHIBITOR HANDBOOK
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Venue of IPhS “Rossica-2013”
IPhS “Rossica-2013” will be held at the Congress Centre of the Chamber of Commerce and Industry
of the Russian Federation (RF CCI).
Address: 6 Ilyinka Ulitsa, Moscow
Building of the RF CCI
Congress Centre of the RF CCI
Map
Nearest metro stations:
Kitay-Gorod
Ploschad
Revolutisii
Lubyanka
International Philatelic Show “Rossica-2013”
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EXHIBITOR HANDBOOK
Working Schedule and Admission Fees for IPhS “Rossica-2013”
26 September, 15.00 to 20.00
Arrival and registration of exhibitors, display installation
27 September, 11.00 to 18.00
Opening and exposition
28 September, 11.00 to 18.00
Exposition
29 September, 11.00 to 15.00
Exposition
15.00 to 20.00
Closing Ceremony. Dismantling and removal of exhibits
Sign in for exhibitors and technical staff with badges
General Admission – 200 roubles
Admission children to 7 years – 50 roubles
Admission students – 150 roubles
Special Admission for seniors, handicapped, WWII veterans, and special categories - 100 roubles
Tickets may be purchased at the box office (entrance area)
International Philatelic Show “Rossica-2013”
EXHIBITOR HANDBOOK
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Schedule of Events for IPhS “Rossica-2013”
*Attention! For business events marked with a *, exhibitors and members of international philatelic
organisations must register to attend no later than September 15.
Register with the Organising Committee by e-mail:[email protected] (Igor Rodin, Commissioner General
“Rossika-2013”) or on the website of the Russian National Academy of Philately:
http://rusacademfilately.ru/spage/no/rossica-2013/
Time
Event
Location
26 September, Thursday – Exhibitor’s Day
Welcome cocktail reception (invitation only).
Hotel Marriott Royal Aurora
18.00 – 20.00 Presentation Ceremony of the Exhibition’s special
11 Petrovka Ulitsa
postal stationery and official cancellation
27 September, Friday - Day of the First Russian Postage Stamp
11.00 – 11.30 Grand Opening of “Rossica-2013”. Passing the “baton” Congress Centre, RF CCI
to the December International Exhibition
6 Ilyinka Ulitsa
“MonacoPhil-2013”.
11.30 – 12.00 Commemorative cancellation of special postal
Congress Centre, RF CCI
stationery and exhibition cancellation
6 Ilyinka Ulitsa
13.00 – 14.00 * Panel discussion “Russian Postage Stamps:
Marka Publishing Trade Centre
Traditions and Reality”
4/6 Bolshaya Gruzinskaya Ul, Bld 9
15.00 – 16.30 * Visit to the Postal Services Museum and the Moscow Postal Service Museum
General Post Office.
26 Myasnitskaya Ulitsa
17.00 – 18.00 * Visit to the Collector Salon at Biblio-Globus Trading Biblio-Globus Trading House
House
6/3 Myasnitskaya Ulitsa, Bldg. 1
28 September, Saturday – Day of the Stamps of Russia’s Municipal Postal Services
11.00 – 11.30 Commemorative cancellation of special postal
Congress Centre, RF CCI
stationery and exhibition cancellation for the 150th
6 Ilyinka Ulitsa
anniversary of the first Russian stamps of St Petersburg
and Moscow municipal postal services
12.00 – 13.00 * International AIJP Symposium
Library, RF CCI
Presenter:Wolfgang Maassen,President AIJP
6 Ilyinka Ulitsa
13.15 – 14.15 * International Symposium on Astrophilately
Library, RF CCI
6 Ilyinka Ulitsa
17.00 – 18.00 * Assembly EAP and RNAP
Architectural Studio S. Tkachenko
3 Sitinsky Pereulok, Bldg 5
18.00 – 19.30 Cocktail reception for guests and participants of the
exhibition (invitation only)
29 September, Sunday – Day of the First Russian Commemorative Stamp
11.00
Commemorative cancellation of special postal
Congress Centre, RF CCI
stationery and exhibition cancellation for the 100th
6 Ilyinka Ulitsa
anniversary of the issuance of Russia’s first
commemorative stamps
11.00 – 12.00 * International Symposium on intellectual property
Library, RF CCI
rights in philately
6 Ilyinka Ulitsa
13.00 – 15.00 Closing Ceremony and presentation of commemorative Small Hall, RF CCI
diplomas and awards.
6 Ilyinka Ulitsa
International Philatelic Show “Rossica-2013”
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EXHIBITOR HANDBOOK
Hotel accommodation, transfers
Participants in the International Philatelic Show “Rossica-2013” may reserve rooms at a special
show price from 25 September to 2 October in Hotel Marriott Royal Aurora and Kitay-Gorod
Hotel. Hotel rooms, hotel transfers, and visas, if necessary, must be arranged by the Exhibitor.
Hotel Marriott Royal Aurora 5* (http://marriottmoscowroyalaurora.ru/)
11 Petrovka Ulitsa, Moscow
Hotel Marriott Royal Aurora hotel is located in the centre of
Moscow, on Petrovka Ulitsa, near Bolshoi Theatre, the Kremlin,
TSUM department store, and other sights of the Russian capital.
Free wireless Internet is available on the ground floor lobby, the
lobby bar, and all rooms have a high-speed Internet connection.
Check-in/Check-out times
Check-in – 16:00
Check-out –12:00
To book a room in Hotel Marriott Royal Aurora, fill out Form A and send it by
Fax: + 7 (495) 937-08-01 or e-mail: [email protected]
IMPORTANT! Exhibitors booking the Hotel Marriott Royal Aurora may request that an Invitation
(required for obtaining a Tourist Visa) be provided by the hotel. When filling out the reservations
form, tick the appropriate box on the form). The cost of the invitation is included in the price. In the
event of cancellation, the guest will be charged a fee of 3,000 roubles for the invitation service. (See
the section Obtaining a Visa and the website of your Russian embassy or consulate for more details)
Hotel Kitay-Gorod 3* (http://www.otel-kg.ru/)
25 Lubyansky Proezd, Moscow
Home-style, cosy Hotel Kitay-Gorod is located in the heart of
the historical district of Moscow. Nearby are such attractions as
the Slavyanskaya Ploschad, Church of Elijah the Prophet, and
the Kazan Cathedral. Thirty metres from metro Kitai-Gorod.
Check-in/Check-out times
Check-in – 14:00
Check-out – 12:00
To book a room in Hotel Kitay-Gorod, fill out Form B and send it by fax: + 7 (495) 624 64 62 or
email: [email protected]
Online Reservations for Hotel Kitay-Gorod:
Booking can be done online on the hotel website: http://www.otel-kg.ru/?bron (Russian) or
http://www.otel-kg.ru/en/?bron (English), in “additional comments” insert “Rossica”.
International Philatelic Show “Rossica-2013”
EXHIBITOR HANDBOOK
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General Rules of Participation in IPhS “Rossica-2013”
Dear Exhibitors!
Please read the following terms of participation.
To enter IPhS “Rossica-2013” from 27 to 29 September, Exhibitors must show their badges. Badges
can be obtained from the Exhibition Directorate on the day of arrival to the exhibition, 26
September, from 12.00 to 20.00.
 On the day of arrival to the exhibition, 26 September 2013, each exhibitor must:
 Have an authorised representative with the right to sign financial documents (Power of
Attorney – Form No. 7 of this Handbook) to deal with organisational and technical issues;
 Be at their stand or table from 12.00 to 14.00;
 Be aware that stands or tables that are unoccupied by 15.00, 26 September, are considered
available and may be transferred to another company, unless otherwise negotiated by the
Exhibitor with the Directorate of the Exhibition;
 In the event of damage by the Exhibitor during the installation of equipment and exhibits by
the Exhibitor, compensate the Organiser for repair or purchase of any of the stand’s elements
and equipment.
 During the exhibition’s working days, each Exhibitor must:
 Arrive at their stand or table between 10:30 and 11:00;
 At the close of the day, wait for the arrival of an authorised member of the RF CCI’s security
team to transfer the stand into their protection;
 At the end of the day, place the waste baskets in the aisles. The Organiser will provide the
cleaning of the exhibit area.
 On the closing day of the exhibition, each Exhibitor must:
- Remove their exhibits and materials on 29 September 2013, from 16:00 to 20:00.
For the delivery/removal of exhibition materials, the Exhibitor must have with him 2 (two) copies of
the letter with the list of delivered equipment (Form № 6).
At the entrance, the Exhibitor must ensure that both copies of the aforementioned letters (Form № 6)
are marked “Delivery approved” by the Directorate. One copy will remain at the Registration desk
(with the Directorate). The second copy should be shown when bringing equipment, etc., into the
pavilion.
Upon departure, the same procedure as above must be followed, the Directorate (at the Registration
Desk) must mark the letters “Removal approved”.
For the delivery/installation/removal personnel to gain entrance to the venue, the Exhibitor must obtain
special technical staff badges from the Directorate (at the Registration Desk).
International Philatelic Show “Rossica-2013”
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EXHIBITOR HANDBOOK
The security service of the Russian Chamber of Commerce and Industry is responsible for the
security of exhibits only at night. During the working hours of the exhibition, the Exhibitor
bears responsibility for the safety of the exhibit.
Note! In case of failure by the Exhibitor to observe the above points, exhibition management and
the RF CCI security service cannot accept responsibility for the security of exhibits. The security
agency reports to the Directorate of the exhibition every morning and evening indicating the stands
where representatives were absent.
IMPORTANT! On 29 September 2013, participants will receive the Act of Services Rendered from
the Directorate. This financial document must be signed and, if possible, stamped by a person with
the right to sign financial documents and affix seals.
Complete Standard Booth Construction
SPECIAL OFFER – Standard Booth Equipped – 6 sq.m










Carpeting (grey)
Wall panels (height 2.5 m)
Fascia panel (height 0.3 m)
Lighting (2 spots)
1 Electrical outlet 2 kW
1 Showcase (height 0.5 х 1 х 1.1 m)
1 Table (diameter 0.7 m)
2 Chairs
1 Wastebasket
1 Wall coat rack
International Philatelic Show “Rossica-2013”
EXHIBITOR HANDBOOK
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2. Application Forms for Services
Completed applications are attachments to the Application-contract and form an integral part of it.
Provision of services is carried out in accordance with the completed application forms received by
exhibition management.
Completed forms must be forwarded to the Directorate by fax: +7 (495) 421-63-01
or e-mail: [email protected]
You may monitor your preparedness for the exhibition by ticking the relevant boxes upon submittal:
Form number
Name of Form
Due Date
Form № 1
Application for registration badges
31.08.2013
Form № 2
01.08.2013
Form № 4
Application for company name on the
fascia board
Application for entry in the official
catalogue
Application for additional equipment
Form № 5
Application for advertising services
01.08.2013
Form № 6
Sample letter for delivery/removal
Form № 7
Sample Power of Attorney
25.09.2013 (four
original examples
must be brought
upon arrival)
25.09.2013 (the
original must be
carried upon
arrival)
Form № 3
10.07.2013
31.08.2013
International Philatelic Show “Rossica-2013”
Submitted
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EXHIBITOR HANDBOOK
Form №1
Attachment to Application-contract №______
“__” __________2013
APPLICATION FOR REGISTRATION BADGES
Collection Materials and Accessories section
Must be submitted by 31 August 2013
Send completed forms by fax: +7 (495) 421-63-01 or e-mail: [email protected]
Company Name
Contact Person
(Title, name and surname)
Telephone
Fax
E-mail
www.
The number of Badges to be received by an Exhibitor is based upon the size of the stand. For every 4 sq m, the Exhibitor
shall receive 2 badges on the day of arrival to the exhibition (26 September 2013). Writing on the badges shall be in
English. Tickets can be obtained from the Directorate on 20 September 2013.
Stand type and size of area
Table
Participant Badge
Technical Staff Badge
Invitation tickets for free entry to exhibitions
Complimentary invitation to evening receptions
1
0
1
0
Stand
2 sq m
1
1
1
0
Stand
4 – 6 sq m
2
2
2
1
Stand
8 – 12 sq m
4
2
4
2
Stand
from 16 sq m
6
4
6
3
The cost of additional badges is 4 Euros per badge. Write the number of additional badges needed in the box
below.
х 4 Euros = ___________Euros
Number of additional badges
PLEASE WRITE THE NAME, SURNAME, TITLE, AND COMPANY NAME IN ENGLISH
Badge №1
Name______________________ Surname ______________________ Title___________________
Company ________________________________________________________________________
Badge №2
Name______________________ Surname ______________________ Title___________________
Company ________________________________________________________________________
The total cost for this application is: _______________Euros (VAT is not required)
Exhibitor
______________________________________________(Title)
/ “_____”_________________2013
___________________________ /
Seal
Signature
Name, surname
International Philatelic Show “Rossica-2013”
EXHIBITOR HANDBOOK
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Form №2
Attachment to Application-contract №______
“__” __________2013
APPLICATION FOR THE TEXT ON THE FASCIA PANEL
Collection Materials and Accessories section
Must be submitted by 1 August 2013
Send completed forms by fax: +7 (495) 421-63-01 or e-mail: [email protected]
Company Name
Contact Person
(Title, name, surname)
Telephone
E-mail
Fax
www.
The text on the upper fascia panel will be in a standard font, 10 cm high, up to 15 characters for a standard stand.
The text will be in English. The cost of the text on the top fascia panel is included in the cost of a standard stand.
The ___________________________________company requests the following upper fascia panel text:
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Exhibitor
______________________________________________(Title)
/ “_____”_________________2013
___________________________ /
Seal
Signature
Name, surname
International Philatelic Show “Rossica-2013”
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EXHIBITOR HANDBOOK
Form №3
Attachment to application-contract №______
“__” __________2013
APPLICATION FOR ENTRY IN THE OFFICIAL CATALOGUE
Collection Materials and Accessories section
Must be submitted by 10 July 2013
Send completed forms by fax: +7 (495) 421-63-01 or e-mail: [email protected]
Company Name
Contact Person
(Title, name and surname)
Telephone
E-mail
Fax
www.
For the opening of the exhibition, the Organiser will publish an official catalogue (in print or on CD-ROM), in which the
following information will be included: the company name and its address (postal, e-mail and website), telephone and
fax numbers, company logo, as well as a summary of the activities of the company using no more than 400 characters
including spaces. Information will be published in Russian and English. The title and summary of each company’s
activities will also be posted on the Organiser’s website. The cost of this publication is included in the registration fee.
The __________________ company requests that the following information be published in the official catalogue
of the IPhS “Rossica-2013”:
RUS / ENG
Название организации/ Company
Телефон/ Telephone
Факс/ Fax
E-mail
www.
Краткая информация о деятельности компании (400 знаков, вкл. пробелы)
A summary of the activities of the company (400 characters including spaces)
A logo must be in PDF/JPG/TIFF. All fonts must be converted to curves. CMYK color mode, resolution 300 dpi
Exhibitor
______________________________________________(Title)
/ “_____”_________________2013
___________________________ /
Seal
Signature
Name, surname
International Philatelic Show “Rossica-2013”
EXHIBITOR HANDBOOK
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Form № 4
Attachment to Application-contract №______
“__” __________2013
APPLICATION FOR ADDITIONAL EQUIPMENT
Collection Materials and Accessories section
Must be submitted by 31 August 2013
Send completed forms by fax: +7 (495) 421-63-01 or e-mail: [email protected]
Company Name
Contact Person
(Title, name and surname)
Telephone
E-mail
Fax
www.
The _____________________________ company, occupying Stand №______, Stand size _____m2, requests the
following additional equipment:
№
Name of equipment/facilities
Cost per item in Euros
Number
Price in Euros
1.
2.
3.
4.
5.
6.
Total payment due for this application is:_______________Euros (VAT is not required)
The cost of additional exhibition equipment is listed below. The cost of additional exhibition equipment may be adjusted
by the service provider.
IMPORTANT! If additional exhibition equipment is ordered during the installation of the exhibition, the price will be
doubled.
Exhibitor
______________________________________________(Title)
/ “_____”_________________2013
___________________________ /
Seal
Signature
Name, surname
International Philatelic Show “Rossica-2013”
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EXHIBITOR HANDBOOK
ATTACHMENT TO FORM № 4
LIST OF ADDITIONAL EXHIBITION EQUIPMENT
All prices are in Euros
Name
Units
Price
Stand construction and advertising equipment
Carpet, coloured
sq m
13
Folding door, lockable 1.0 x 2.5 m
each
Bar counter
Name
Units
Price
Wall panel curved, white R – 1m
each
85
120
Ceiling lattice
sq m
27
each
100
Celling grid
sq m
13
Wall panel, white 2.5 х 1.0 m
each
60
Curtain (1.0 x 2.5 m)
each
40
Wall panel, white 2.5 х 0.5 m
each
45
Round bar counter, H-1m, L-1 m
each
98
Glass wall panel, white
each
100
Advertising cube, glass, lighted, 1x1m
each
390
Diagonal wall panel, white 1.4 x 2.5 m
each
92
Advertising cube white panels
each
145
Furniture
Chair
each
20
Cupboard (1 х 0.5 х 0.7 m)
each
72
Bar stool
each
33
Cupboard (1 х 0.5 х 1.1 m)
each
98
Table 0.7 х 0.7 m
each
33
Showcase (0.5 x 1 x 1.1 m)
each
105
Table 0.7 х 1.2 m
each
45
Showcase (0.5 x 1 x 1.8 m)
each
130
Bar table (D-0.7 m, H – 1.2 m)
each
58
Showcase (0.5 x 1 x 2.5 m) light inside
each
170
Table round (D-0.7 m)
each
38
Shelf on wall
each
13
Coffee table (1.0 x 0.5 x 0.5 m)
each
33
Mirror
each
13
Wall coat rack
each
13
Wooden 5 shelves unit (0.2x0.8x2 m)
each
58
Standing coat rack
each
26
Literature stand
each
52
Products & Equipment
Refrigerator 150 liters
each
92
Spotlight
each
26
Fan
each
19
40 W fluorescent lamp
each
33
Microwave
each
40
Halogen light 300 W
each
80
Coffee maker
each
25
Halogen light 50 W
each
39
Handing spherical light 100 W
each
39
Electric socket 220 V, 0.5 kW
each
27
Graphic work
Colouring of panel with coloured film, 1 side
sq m.
20
each
33
m
7
each
52
each
4
Logo on fascia, simple, one colour,
1x1m
Logo on fascia, complex, multi-colour
1.0 х 1.0 m
Logo on wall panel, complex, multicolour 1.0 х 1.0 m
each
130
Colouring of panel with adhesive film, 1 x 0.3 m
Letter on fascia (H – 101 – 200 mm)
The cost of additional exhibition equipment and services may be modified by the service provider.
International Philatelic Show “Rossica-2013”
EXHIBITOR HANDBOOK
19
Form № 5
Attachment to Application-contract №______
“__” __________2013
APPLICATION FOR ADVERTISING SERVICES
Collection Materials and Accessories section
Must be submitted by 01 August 2013
Send completed forms by fax: +7 (495) 421-63-01 or e-mail: [email protected]
Company Name
Contact Person
(Name and surname)
Telephone
E-mail
Fax
www.
During IPhS “Rossica-2013”, the _____________________________ company requests the provision of the
following advertising services:
№
Type of Advertising Service
Cost per unit in
Euros
1.
Advertising
materials
400 Euros /sq m
2.
Video
advertisement
on
the
Organiser’s display wall during the
exhibition (8 times per day)
125 Euros
minutes
3.
Giving presentations in the exhibition
hall
200 Euros
Hanging banner (2.5 x 2.5 m) onesided (cost of mounting is separate)
525 Euros
4.
space
for
Exhibitor's
/
Number
Price, in Euros
3
per presentation
Total cost of the advertising application: _______________Euros (VAT is not required)
Exhibitor
______________________________________________(title)
___________________________/
Seal
Name, surname
/ “_____”_________________2013
Signature
International Philatelic Show “Rossica-2013”
Date
20
EXHIBITOR HANDBOOK
Form № 6
Attachment to Application-contract №______
“__” __________2013
LETTER FOR DELIVERY/REMOVAL OF EQUIPMENT
(Four copies must be printed on the Exhibitor’s Company Letterhead paper)
General Commissar
IPhS “Rossica-2013”
I.G. Rodin
Please allow the delivery/removal of the following exhibition equipment and materials to be
presented and/or used on Stand №________ during the International Philatelic Show “Rossica2013”.
№
Name
Number
1
We guarantee that all equipment, exhibits, packaging, crating, and materials brought in for the
exhibition and stand design will be removed on time.
Head of the Company
_______________________/
(signature)
(name, surname)
Seal
International Philatelic Show “Rossica-2013”
/
EXHIBITOR HANDBOOK
21
Form №7
Attachment to Application-contract №______
“__” __________2013
(The Original of this Power of Attorney, printed on the Exhibitor’s letterhead, must be provided to the Directorate of the exhibition on
the day of arrival to the exhibition)
POWER OF ATTORNEY
_______________________________
(Place and Date of issuance)
This Power of Attorney from
(Complete name of organisation)
represented by
(First name, middle name, surname of Head of company, title)
acting on the basis of
(Articles of Incorporation or similar document)
entrusts
(First name, middle name, surname of Representative)
to represent
(Name of Organisation)
and to perform the following actions:
1) Sign the financial and accounting documents, including Acts of Acceptance of exhibition
space, to issue orders for extra equipment, records of work performed, and services rendered;
2) Receive the registration badges and invitations;
3) Sign other documents and perform other actions, including complying with fire regulations,
safety and other regulations,
in connection with the participation of ______________________________________________
(Name of Organisation)
at the International Philatelic Show “Rossica-2013”.
This power of Attorney is granted for the period from “___” ____________to “____” ___________ 2013
without the right of transfer.
witness to the above signature:
_______________________________________________________
Name, middle name, surname
_______________
signature
Head of Organisation
___________________ / _____________/
(signature)
Chief Accountant of Organisation
___________________ / _____________/
(signature)
Seal
International Philatelic Show “Rossica-2013”
22
EXHIBITOR HANDBOOK
3. Obtaining a Russian Visa
To enter the Russian Federation, a foreign national must present a valid passport containing a visa,
unless visa-free travel is allowed under an international treaty. Please refer to the website of the
diplomatic mission or consular office of the Russian Federation for your location for detailed
information.
The purpose of entry and for the stay in Russia must correspond to the type of visa issued (tourist,
business, etc).
NOTE! For a Tourist Visa, Exhibitors who book rooms at the Hotel Marriott Royal Aurora may
request that an Invitation be provided by the hotel. When filling out the accommodation form, you
must tick the appropriate box on the form. The cost of the invitation (licence fee) is included in the
room price. In the case of cancellation, the guest will be charged a fee of 3,000 roubles for the
invitation service.
NOTE! For a Business Visa, contact Andrey Strygin, Coordinator of “Rossica–2013”, by e-mail:
[email protected] at the earliest opportunity, but no later than 1.5 months before the date of
entry to Russia in order to obtain the required invitation from the Russian Federal Migration
Service (FMS).
The request for a business invitation must be written on company letterhead and signed by the
head of the company. It must include clear copies of the passport pages with the photograph,
passport number, and its expiry date. The passport must be valid for not less than 6 months
after the end of the period of validity of the visa. The business invitation request must contain
the following information:
1. The name of applicant,
2. Company position of the applicant,
3. Title of the exhibition,
4. Date, country and place of birth,
5. Citizenship,
6. Sex,
7. Country of residence,
8. Date of entry to Russia and departure date,
9. The full name and address of the company,
10. The place where the visa is to be received—city where the Russian consulate or Embassy is
located,
11. That the company guarantees to cover all expenses related to the stay in Russia of the invited
representatives of the firm, including in the event of deportation.
A foreign citizen may stay in Russia for less time than listed on the visa and invitation, but extending
the time will require a new invitation and visa.
The invitation will be sent by email. Usually a copy is acceptable, but sometimes the original may be
required (especially for multi-entry visas). If the Russian Embassy or diplomatic mission in the
International Philatelic Show “Rossica-2013”
EXHIBITOR HANDBOOK
23
applicant’s country does not accept a copy of the invitation, the applicant must arrange delivery of
the original by express mail.
To obtain a Russian visa, an eligible foreign citizen must present to a diplomatic mission or consular
office of the Russian Federation the following documents:

An invitation to enter the Russian Federation;

A valid identity document (normally a passport) recognised by the Russian Federation;
 A completed visa application form;
 1 photograph 3 × 4 сm;
 A medical insurance policy valid in Russia;
If a foreign citizen applies for a visa for more than three months, a certificate verifying the absence
of HIV infection must be submitted.
For EU citizens, the visa fee is 35 Euros (up to 20 working days), and 70 Euros for an urgent visa
(within three working days). Other nationals should check with their Russian consulate or embassy.
When entering Russia, at passport control a foreign national will be given a migration card. All
foreign nationals must be registered with the migration service if staying longer than 7 days. This
service is normally provided by the hotel. The migration card should be carried with the passport
during the visit.
International Philatelic Show “Rossica-2013”