Summer 2015 Final Faculty Meeting
Wednesday July 22, 2015
Kemper Auditorium
Meeting Agenda
House Counseling Reports.
Instructor reports.
Exam Schedule / Day by day Schedule.
House counselor info on dorm closing.
Other end of summer details.
End of Summer Reports
Go to the Summer Tab:
Final Reports
Click here to write
instructor and
house counselor
reports.
When you click final reports you get:
Click here to get to the House
Counseling reports
Click here to write instructor reports
When you click on Dorm List:
Click here to write
House Counseling
letters.
You will see every
student in your dorm.
You only write on your
specific advisees.
When you click on create report:
Information prepopulated.
Copy and paste
here the house
counseling
report you have
already written
in word.
Click here when
done.
House Counselor Reports
(cont.)
Tips for good house counseling reports:
In the first paragraph gives an overview of the
residential experience in your dorm
Demonstrates that you have gotten to know the student
over the last five weeks
Uses specific examples
Does not attempt to psychoanalyze the student
Is honest and carefully addresses any student difficulties
Stresses student’s positive qualities
House Counselor Reports
(cont.)
Some House Counselors find it helpful to have
students answer a short questionnaire.
Please write these ahead of time on word and
then simply copy and paste onto the online
template.
House Counseling reports due by Tuesday July
28th by 8:30am.
End of Summer Reports Grades
& Instructor Reports
1. Once you have your final grades, email them to
[email protected]
2. Email grades before you depart campus
Go to the Summer Tab:
Final Reports
Click here to write
instructor or
house counselor
reports.
Instructor Reports
(cont.)
Dorm List
Your class(es)
will be listed
here.
Click here to create your
instructor report.
Instructor Reports
(cont.)
Enter the student’s grade here.
Enter
here the
comment
you have
already
written
in word.
Click here when
finished.
Instructor Reports
(cont.)
•There are sample reports in the online instructions.
•You should have an introductory paragraph where you talk
about the class and what you did during the five weeks of
the course. Intro paragraph should not be longer than what
you write about the student.
•Remember that the final report is read by students and
parents and possibly schools, if students choose to share
them.
•Please do not attempt to psychoanalyze students.
Instructor Reports
(cont.)
•We use the 0-6 scale.
•Whenever possible, stress the student’s positive qualities.
•Please write these ahead of time on word and then simply
copy and paste onto the online form.
•Do not deviate from exam schedule or tell students they
may complete work if they leave early.
Exam Schedule
Summer Session
Period 2: Friday July 31st during class time.
Period 1: Saturday August 1st during class time.
(MS)2
3rd year Math & Science: Friday Friday July 31st
1st and 2nd year Period 2: Friday Friday July 31st
1st and 2nd year Period 1: Saturday August 1st
Please do not deviate from this schedule.
Exams cannot be rescheduled.
Some highlights
Daily Schedule
Next Monday July 27th
Dorm to talk about end of summer. Opportunity to start cleaning dorm.
Check with Students about their departure date and time.
Next Tuesday July 28th
House Counseling letters due by 8:30am.
Wednesday July 29th
Follow up dorm meeting to ensure everyone has travel plans settled.
Dorm Meetings tonight 9:30 to confirm travel plans and schedules for Saturday and
Sunday.
Thursday July 30th
8:30am Final E&R Laundry Pickup. (clothes will be returned on Friday July 31 st)
Friday July 31st
Summer Session Period 2 exams during class time. Students need to return book before
sitting for final exam.
Last Day of Afternoon Activities
(MS)2 3rd year exams, 6:45pm special trip for 3rd years with Director return around
10:45pm.
Some highlights
Daily Schedule (cont.)
Saturday August 1st
Summer Session and (MS)2 period 1 exams. Students need to return
book before sitting for final exam. Make sure doors are locked after
exams so books don’t disappear.
After period 1 exam, everyone heads over to chapel for final school
assembly.
After assembly, everyone heads back to dorm for final packing and
cleaning up.
Culminating Activities after final school assembly
Noon- Students Art Show –Gelb Gallery
3 to 5pm Robotics competition, Steinbach Theater.
3 to 5pm LSI Culminating events.
6:30pm Intensive film workshop and Animation movies
Acting and Play production
5:00 to 7:00pm Dinner outside Paresky Commons with first floor open
5:00 Final (MS)2 celebration dinner: 2nd floor Paresky Commons
7:00pm Emergency backup faculty meet in front of Paresky Commons
for evening duty.
Some highlights
Daily Schedule (cont.)
Saturday August 1st (cont.)
8:00 to 10:50pm Final Summer Session Dance in Paresky
Commons.
8:00 to 10:50pm Final LSI Dance in Log Cabin.
8:00 to 10:50pm Final (MS)2 Dance in McKeen Hall.
One faculty in dorm starting at 7:30pm.
We ask other faculty to be around campus. Take a walk, be visible.
It is not about catching kids but about helping them make good
decisions.
Please make sure students know that some faculty are out all night
and their certificate and grades are contingent on a positive end to
the summer.
It is helpful to have adults not on primary duty in the dorm to come
to the dance to help send kids back to the dorm at 11:00pm
11:00pm Final dorm sign in – Many dorms have a munch at this
time.
Collect keys from students departing early Sunday morning.
Some highlights
Daily Schedule (cont.)
Sunday August 2nd
Be sure that there is a house counselor on duty to
collect keys.
As students check out have them to put their linens and
towels in one pillow case and take to common room.
_____(MS)2 graduation in Tang– earlier than in years
past.
2:00pm: dorm faculty gather in dorm to check rooms,
inspect building, return keys to Cooley.
All students depart by 3pm.
House Counseling
Specific Highlights
Have a dorm meeting Monday to go over end of
summer details and use script in end of summer
packet.
Have dorm meeting on Wednesday night to follow up
on end of summer procedures.
At this meeting gather student travel info.
(MS)2 3rd year exams, special trip for 3rd years with
Director return around 10:45pm.
House Counseling
Specific Highlights (cont.)
Remember to create duty schedule for coverage on
Saturday night.
Remember to create duty schedule for student
departure.
Make sure students fill out travel departure
information on the sheet we provide so you know
when they are leaving.
Sunday August 2nd at 2:00pm, House counselor team
meet to inspect rooms, dorm, return keys to Cooley.
House Counseling
Specific Highlights (cont.)
Collect keys in Envelopes provided. Please make sure
lanyards and IDs are removed.
Make sure students put all linens and towels inside
their pillow case and take it to the dorm common
room.
Leave rooms unlocked once a student has departed so
it is easy for the custodial staff to get in.
Books
Except for English and ESL classes or special cases in
which faculty members have spoken to me, Books are
student’s tickets to the final exam.
If a student lost the book or does not turn it in, you
must write down his or her name(s) and send the list
with the book that is missing to the interns.
Students will not get final reports until books have
been returned or paid for. Teachers, please make sure
you let students know this ahead of the final exams.
Friday is July
st
31
The last day to get mail. Mailroom closed on Saturday
and Sunday. Remind students to stop by their
mailboxes.
The last day to return books to the library.
The last day to return materials to the POLK center.
Final Things
We will be asking students to complete an online evaluation
of the summer and of classes.
We ask that you email electronic course materials including
a syllabus to Jolene Croteau at [email protected]
Remember closing dinner on Sunday at 5:30pm in Paresky
Commons. If you are checking out on Sunday, please let
me know ahead of time. I will be doing checkouts until
3pm.
Remember to clean rooms and apartments you occupied
before departure. This is critical to ensure we get to use
apartments in the future.
We will need all your checkout materials including grades,
syllabi, etc. before you can receive your final paycheck.
Final Things (cont.)
Chris will send information about buses.
Sample house counseling and instructor reports will be
posted on Blackboard.
Art show/talent show announcements.
Let us know at the rise of this meeting if there is a student
you could not see during the midterm process or if you had
trouble entering any midterms.
Final Things (cont.)
Carney Sandoe will be on campus on Monday July 27th at
5:30pm in the mural room if there are faculty members
interested in getting more information about applying to
work in private schools.
Questions
Questions…