Thurgood Marshall Middle School:
Introduction to Microsoft Excel
Mr. Cole
What is Microsoft Excel?
• Microsoft Excel is a
spreadsheet application
offering calculations,
graphing and charting
tools, and many other
useful features.
• Proficiency in this
application is extremely
important in any career.
• Specifically, teachers and administrators
can use Microsoft Excel to:
• Organize school-wide data
• Calculate student grades
• Create schedules with dates and times
• Display results from surveys and assessments
• Log important documentation
• And much more!
Opening Microsoft Excel
• Click the Start menu (lower
left-hand corner)
• Click in the search bar
(“Search programs and
files”).
• Type Excel 2013.
• Left click on the application.
Opening Microsoft Excel
• When Microsoft Excel is
opened, users will see this
menu of templates.
• There are a number of
different Excel templates
available.
• Recommendation for a
Beginner: Blank workbook
Blank Workbook
• This is the universal layout of
a “Blank Workbook.”
• A COLUMN is identified by a
LETTER and a ROW is
identified by a NUMBER.
Enlarging a Workbook
• If a workbook is too small
(for their preference), a user
can enlarge it.
• In the LOWER, RIGHT-HAND
CORNER, there is a scale
similar to this one.
• Simply, adjust the scale to
the desired magnification.
Saving a Workbook (General)
• Click File (upper-left hand corner).
• Click Save (5th option down).
• Select a destination to save your workbook (Ex:
Computer, Desktop, Documents, etc.).
• Enter a File name and click Save.
Saving a Workbook (to the H Drive)
• Click File (upper-left hand corner).
• Click Save (5th option down).
• Select Computer and then find the Network Location
that displays STUXXXXXX ( H Drive).
• Enter a File name and click Save.
Identifying a Cell
• A CELL is a single box in a
spreadsheet.
• Users can identify a cell by
combining a letter with a
number.
• The letter ALWAYS comes
BEFORE the number.
Identifying a Cell
• For example, the cell shown
here is A1.
• Fun Fact: There are an
INFINITE number of cells in a
spreadsheet.
Time for some practice!
Grab a partner and match the numbers in
front of you with their respective cells.
READY…SET…
GO!
Answers
• 1 – A2
• 6 – J4
• 11 – H11
• 16 – B10
• 2 – G7
• 7 – C8
• 12 – G3
• 17 – E2
• 3 – D4
• 8 – B4
• 13 – D7
• 18 – F8
• 4 – E12
• 9 – H2
• 14 – C12
• 19 – I3
• 5 – F5
• 10 –I7
• 15 – A5
• 20 – J10
Entering Information into a Cell
• Users must click in a cell in
order to type in that cell.
• If a user was looking for a
specific cell, he/she could
either:
• Find/click in that cell
• Use the NAME BOX
to type in/find that cell
Time for some practice!
On your own, use a spreadsheet to enter
information into specific cells based off of
the provided guidelines.
READY…SET…
GO!
• In A1, type your First Name.
• In B1, type your Last Name.
• In A3, type TMMS.
• In B3, type UA.
Answers
Formatting the Font, Font Size, and Font Style
• Microsoft Excel is one of several Microsoft Office applications and as
a result, it shares many features with other applications, such as
Word, PowerPoint, and Access.
• The universal approach to formatting aspects, such as font, font size,
and font style is very beneficial for Excel users.
• For anyone who has used other Microsoft applications, such as Word
and PowerPoint, this section will be very straight forward.
Default Font, Font Size, and Font Style
• The default font of a blank workbook is generally CALIBRI. However,
there are different versions of Excel and consequently, there are
different default fonts.
• The default font size of a blank workbook is generally 11.
• As with any Microsoft Office program, blank documents, blank
presentations, and blank workbooks never have a font style until a
user selects one.
How to Format the Font of a Workbook
1. Select the cell desired for formatting.
2. If a user RIGHT CLICKS in the cell,
both a DROP DOWN MENU and a
FONT PALETTE will appear.
How to Format the Font of a Workbook
3. Within the font palette, use the FONT
BOX to type in a desired font or click
the DROP DOWN MENU to select a
desired font.
4. Once done, click out of the newlyformatted cell.
How to Format the Font Size of a Workbook
1. Select the cell desired for formatting.
2. If a user RIGHT CLICKS in the cell,
both a DROP DOWN MENU and a
FONT PALETTE will appear.
How to Format the Font Size of a Workbook
3. Within the font palette, use the FONT
SIZE BOX to type in a desired font size
or click the DROP DOWN MENU to
select a desired font size.
4. Once done, click out of the newlyformatted cell.
How to Format the Font Style of a Workbook
1. Select the cell desired for formatting.
2. If a user RIGHT CLICKS in the cell,
both a DROP DOWN MENU and a
FONT PALETTE will appear.
How to Format the Font Style of a Workbook
3. Within the font palette, users have the
ability to select either BOLD or ITALICS
text. However, at the top of the
screen, within the FONT section,
UNDERLINE is an additional option.
• Ctrl B = Bold
• Ctrl I = Italics
• Ctrl U = Underline
4. Once done, click out of the newlyformatted cell.
Time for some practice!
On your own, use a spreadsheet to format
the font, font size, and font style based off
of the provided guidelines.
READY…SET…
GO!
• In A1, type and Bold your first name.
• In B1, type and Italics your last name.
• In C1, type and Underline the school you attend.
Answers