EVVE 101
Rose Trasatti
NAPHSIS Project Manager
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT
June 3rd – 7th, 2007
What is EVVE™?
Electronic Verification of Vital Events
 Message based query system
 Authorized users have a single
interface to generate a query to any
participating vital records
jurisdiction throughout the country
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The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
What is EVVE?
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NAPHSIS national clearinghouse (hub)
Standard Internet-based XML Vital Event
Transaction (VET)
Knowledge database for jurisdiction rules
and data availability/mapping
Transaction log of exchanges of requests
and responses between users and the
jurisdictions via the hub
Management and billing reports
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
What are the benefits of
EVVE?
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Protects against potential fraudulent activities
Improves customer service
Facilitates rapid access to accurate and
verifiable vital record data
Supports the future of business within the
vital records offices
Integrates easily with current legacy systems
Safeguards the confidentiality of data
Offers a secure mechanism for
communication between agencies and vital
records offices
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
EVVE Query Types
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Birth Verification
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Birth Certification
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Applicant does NOT have a certified copy of the birth
certificate
Death Verification
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Applicant has a certified copy of the birth certificate in
their possession
Applicant has a certified copy of the decedent’s death
certificate in their possession
Death Certification
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Applicant does NOT have a certified copy of the
decedent’s death certificate
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
Birth Verification
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Required Fields
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Registrant First Name
Registrant Middle Name
Registrant Last Name
Registrant Date of Birth
Registrant Jurisdiction of Birth
Either Date Filed or File Number
Optional Fields
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Date Filed if File Number required
File Number if Date Field required
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
Birth Certification
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Required Fields
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Registrant First Name
Registrant Middle Name
Registrant Last Name
Registrant Date of Birth
Registrant Gender
Registrant Jurisdiction of Birth
Mother’s Maiden Surname
Optional Fields
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Father’s Surname
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
Query Logic
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EVVE queries for an exact match
If no exact match then EVVE executes
alternate queries
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Soundex searches
Last Name replacements
Remove Day
Adjust Year
Switch Gender
Switch Month/Day
Remove fields
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
Query Response
Query Return Code
 If return code indicates a match and
data available
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File Number
 Data Modified Indicator
 Deceased Indicator
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The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
Query Return Codes
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Match
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No-Match on one required field
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Indication of birth record marked deceased
Problem
Problem
Problem
Problem
Problem
Problem
Problem
with
with
with
with
with
with
with
First Name
Last Name
Date of Birth
Date Filed
File Number
Mother’s Maiden Surname
Gender
No-Match on more than one required field
Other (time out, no data for that year, etc.)
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
EVVE Birth Verification Process – DMV Office
AAMVA GATEWAY
EVVE HUB
3. BC Verification Request
8. BC Verification Response
1. Driver License
Applicant with a
Birth Certificate
2. At DMV office clerk processes application
• Clerk enters DL/ID info
• Clerk enters data from Birth Certificate
4. BC Verification Request
7. EVVE verification response
(match or no-match)
VR WEB SERVER
EVVE-SI Module
Log File
6. SQL results
5. SQL query statements
VR EVVE
Data Base
EVVE Birth Certification Process – Medicaid Office
EVVE-ui
EVVE HUB
3. BC Certification Request
8. BC Certification Response
1. Medicaid Applicant without
a Birth Certificate
2. At Medicaid office, clerk uses the EVVE-ui
module to enter birth information provided by
the applicant
4. BC Certification Request
7. EVVE Certification
response
(match or no-match)
VR WEB SERVER
EVVE-SI Module
Log File
6. SQL results
5. SQL query statements
VR EVVE
Data Base
EVVE Pilot with SSA
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SSA
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Birth/Death Verifications/Certifications
August 2002 – December 2003
Participating Vital Records Offices
California, Colorado, Hawaii, Iowa,
Minnesota, Mississippi, Missouri, Oklahoma
SSA Local Offices in 26 states
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
EVVE Pilot with
AAMVA/DMVs
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AAMVA
Birth Verifications
 May 2004 – ongoing
 Vital Records Offices
Iowa, Minnesota, Missouri, Montana,
North Dakota, South Dakota
 DMV Offices
Iowa, South Dakota, North Dakota
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The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
AAMVA EVVE Pilot
Observations
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Birth Verification match rates on average
(03/01/06 – 03/31/07)
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Iowa:
Minnesota:
Missouri:
Montana
North Dakota:
South Dakota:
84%
91%
72%
86%
91%
94%
match
match
match
match
match
match
Response times
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Range from 3.3 to 8.3 seconds
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
rate
rate
rate
rate
rate
rate
EVVE Pilot with Medicaid
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Medicaid Offices
Birth Certifications
 February 2007 – ongoing
 Vital Records Offices
Iowa, Missouri, Montana, North
Dakota, South Dakota
 Medicaid Offices
South Dakota
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The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
Medicaid EVVE Pilot
Observations
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Birth Certification match rates on average
(02/01/07 – 04/30/07)
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Iowa:
Missouri:
Montana
North Dakota:
South Dakota:
30%
81%
50%
78%
50%
match
match
match
match
match
Response times
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Average 3 to 5 seconds
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
rate
rate
rate
rate
rate
No Match Analysis
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NAPHSIS works with the vital records offices on nomatches
Vital records offices work with their sister-agency offices
on no-matches
Data quality problems with birth records
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Date Filed field
 Missing on IA pre-1965 records
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Generational ID part of Last Name field
Name parsing errors
Data entry errors by DMV users
Incorrectly provided information entered by Medicaid users
Identify training improvements
Identify query algorithm improvements for the EVVE
system
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
NAPHSIS Involvement with
EVVE
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Established relationships with all vital
records jurisdiction data sources
Single point of contact
Standard-setting mechanisms in place to
provide commonality across unique
jurisdiction characteristics
Clear recognition of the various
jurisdiction laws governing vital records
access and use of these records
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
Implementing EVVE
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NAPHSIS will establish a roll-out plan
NAPHSIS will develop MOUs
User agencies
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Incorporate EVVE into their business processes
Develop user interface to enter query data and
display query response or use the EVVE-ui
application
Train users
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
Implementing EVVE – Activities at
the Vital Records Offices
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Participate in conference call for EVVE project
Establish an EVVE database
NAPHSIS/EVVE vendor install EVVE-SI module on web
server at the jurisdiction
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Determine connection method between EVVE hub and
EVVE-SI module
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SSL with authentication – purchase digital certificate
VPN – purchase VPN hardware
Identify IT support
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Purchase web server if necessary
To-date has ranged from 48 to 229 hours
Mainframe vs. relational database
VPN connection versus SSL with authentication
Identify vital records staff support for no match analysis
and data quality evaluation
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
Vital Record Offices – Data
Preparation for EVVE
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Need to automate birth records back to 1935
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Establish a central database
85% of birth records back to 1935 in electronic format
Perform data cleanup and quality improvements
to legacy birth records
Standardize birth records in EVVE-compliant
format
Match birth and death records to mark deceased
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Within the jurisdiction and between jurisdictions
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
EVVE Advisory Committee
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AAMVA
APHSA
CMS
DHS
DoS
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DOT/NHTSA
NAPHSIS
NCHS
OPM
SSA
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
EVVE Advisory Committee
Ensure NAPHSIS, the jurisdictions,
and users are working in concert
together to rollout a nationwide
EVVE system
 Identified additional EVVE functional
requirements
 Developed a proposed nationwide
pricing model
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The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
Conclusion
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Legislation promotes the EVVE concept
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NAPHSIS and its membership want to see EVVE
become a nationwide system
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Intelligence Reform and Terrorism Prevention Act
Real ID Act
Federal agencies
Sister agencies
Making EVVE successful requires cooperation
and partnership-building relationships
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Between NAPHSIS and agencies
Between each jurisdiction vital records office and
their respective agencies
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007
Contact Information
Rose Trasatti
EVVE Project Manager
NAPHSIS Headquarters
(301) 563-6007
[email protected]
www.naphsis.org
The NAPHSIS/NCHS Collaboration
Past Successes and Future Challenges
Salt Lake City, UT June 3rd – 7th, 2007