Participating In a Virtual Meeting

Navigate to the “Virtual Meetings” tool in your course site. It may be called ‘Virtual Study Space’ or
some other title.

Click on the meeting title.

Click “Join Meeting.”

A new tab will open with your meeting room. You will see the Adobe Flash Player Settings pop-up. Click
“Allow.”
Revised: 7/28/2017

Click “Play Test Sound” to make sure you are hearing the room sound on your headphones, not your
computer speakers. This is a very important step to eliminate audio feedback.

Verify your microphone is working. If not, click “Change Microphone” and select the appropriate device.

Click “Join Audio”.
TIP: Be sure to have your
headphone and
microphone connected
before you open the
meeting space.

Once in the room, be sure to take note of the dial in conference number just in case you lose internet
connectivity and need to call in to get your audio. It is a toll free number located in the chat window in
the upper right hand corner of your screen. Note the number changes with each meeting instance.
Revised: 7/28/2017

Once in the room, you can share your screen or webcam, by clicking the icons in the top left corner of
the screen.
TO SCREEN SHARE OR NOT? Make it easy on
yourself and don’t share your screen unless you
need to. You can upload many file types to share
with participants without the need to share your
screen. No special add-ons are required. Just
upload and share (see detailed instructions
below).
REALLY NEED TO SCREEN SHARE? If you need to
use the screen-sharing function you will also
need the most up-to-date version of Java
(http://www.java.com/en/).
 The presenter controls the filesharing/whiteboard/screen-sharing pod. Only one participant can be a presenter at a time. An icon of a
person with a pencil in the status column indicates the current presenter.

Anyone can switch themselves into the presenter role by clicking on their name in the Users pod, and
selecting “Switch Presenter”.
Revised: 7/28/2017
Sharing a document
NOTE: To display a document to participants, you must be the presenter.

In the middle of the virtual meeting space, there is a Welcome screen. This is where you can share
documents with others in the room. To share a document, click on the “Upload button”.
NOTE: The only accepted file types are PDFs,
image files (.jpg and .png only) and Microsoft
Office documents (Word, PowerPoint, Excel, etc.)

A dialog box will pop up to help you upload your file. Click on the green plus button.

Select the file from your hard drive you wish to share with others. Then click “Save”.

You should now see the name of the file you want to share. Click “Upload”.

Your file will now be displayed. If it is a PowerPoint file, or if it is multiple pages, you can advance the
pages using the arrow keys
Revised: 7/28/2017

If you want to display a file you have previously uploaded, just click on the “Upload” button again, and
click the black down arrow under the “Uploaded Presentations” section and select the correct file from
the list. Then click “Show”.
Please contact the Sakai Help Desk if you have any issues or concerns:
Sakai Help Desk
877-972-5249
[email protected]
http://atech.ohsu.edu/help
Revised: 7/28/2017