Policy document ETQA : Workplace Provider/Employer Accreditation Pack
Application for Workplace Provider/Employer Accreditation
Guidelines
Purpose
The purpose of Workplace Provider/Employer Accreditation is to ensure that an employer meets the
FP&M SETA quality assurance criteria when training internally. All employers providing learning
and/or assessment within the FP&M SETA ETQA scope will be classified and managed in terms of the
FP&M SETA Accreditation Policy.
Step by Step Process
The following steps apply to the licensing process:
STEP 1
Employer applies for Workplace Provider Accreditation
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Employer makes initial contact with ETQA division.
A Workplace Provider application form is made available to the employer.
The employer completes the application form and returns it with the necessary attachments to
the Regional FP&M SETA Office.
The application form consists of the following sections:
Section A
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Employer Information
Employer Address
Contact Details
Scope of application (i.e. Unit Standard Based or Non-Unit Standard Based
qualification)
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Audit preparation
Implementation Plan
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Assessor, Facilitator details
Assessor Registration
Moderator Registration
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Terms and Conditions
Section B
Section C
Section D
FP&M SETA ETQA will acknowledge receipt of the completed application form in writing.
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Policy document ETQA : Workplace Provider/Employer Accreditation Pack
STEP 2
Desk review
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The application is reviewed by the FP&M SETA ETQA.
If the desk review is favorable, the employer is informed and a site visit of the employer is
scheduled by the ETQA division. FP&M SETA ETQA will confirm date and time of the site visit
in writing to the employer.
If the desk review is unfavorable, the employer will be informed in writing. An unsuccessful or
incomplete application will be sent a developmental compliance plan within time frames.
If the application is rejected the employer will be advised in writing stating the reasons. The
employer will have the right to appeal.
STEP 3
Site evaluation
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The FP&M SETA Audit team conducts the audit at the premises of the employer.
The audit will include a physical inspection of learning and assessment materials along with an
inspection of all the facilities required for the implementation of the learnership/apprenticeship.
STEP 4
Final Audit Report
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The final audit report is completed by the ETQA team and submitted to the ETQA committee for
ratification.
The final results of the audit, including recommendation and decision regarding licensing status
are conveyed to the employer.
Should an audit result be unsatisfactory, the employer will be given a developmental
compliance plan with agreed timeframes to meet the non-compliance issues.
Should an audit result be favorable, the organisation will be granted FP&M SETA employer
licensing for a period of five years.
The successful applicant will receive a FP&M SETA Employer License Certificate.
Notes
The employer will have full right of appeal as described below:
1. Should any applicant be dissatisfied at any point in the proceedings, they have the right to
communicate such dissatisfaction to the ETQA Manager of the relevant region of the FP&M
SETA directly
2. Any person aggrieved by the decision of the FP&M SETA may appeal according to the appeals
procedures of the FP&M SETA in writing. The executive committee shall deal with such an
appeal transparently.
3. The ETQA Manager shall periodically arrange for unannounced follow-up evaluations to be
carried out on accredited workplace providers/employers and make situation reports thereon.
The licensed organisation/workplace will be advised in writing of the result of such evaluation
through a developmental compliance plan.
Please note that if you are currently paying levies to another SETA and your scope falls within
that of the FP&M SETA, you will first have to complete a change of SETA form before
continuing with this process.
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Policy Document ETQA : Workplace Provider/Employer Accreditation Pack
Section A1
Employer Information
Only applicable if the Employer is
accredited by another ETQA
Provider Code
ETQA ID
Legal Name
Trade Name
Provider Type
Provider Class
Provider Location
SARS Number
Employer SDL Number
SIC Code
SETA Code
Employer
Section 21 / Private / Public /
NGO / CC / Other (Specify)
Internal / External
PAYE number
Standard Industry Code available
on SDL 201
Provider Address
Postal Address
Code
Physical Address
Code
Phone Number
Fax Number
Province
Contact Person
Contact Name
Designation
Phone Number
Cell Phone Number
E-Mail Address
Scope of Accreditation
It is important to be specific with the scope of Accreditation. FP&M SETA will Accredit Workplace
Providers/Employers for Apprenticeships, Skills Programmes, Internships and Learnerships.
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Policy Document ETQA : Workplace Provider/Employer Accreditation Pack
Unit Standards (Complete when doing Skills Programmes and individual Unit Standards)
ID
Issue date
Review date
Approval date
UNIT STANDARD TITLE
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CREDITS
Policy Document ETQA : Workplace Provider/Employer Accreditation Pack
Legacy Qualifications (Trade Qualifications for Apprenticeships)
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SECTION B
Audit Preparation
Use the following guide to prepare for the audit site visit. Attach the necessary documentation as
indicated to the application. Company to mark under Company Compliance to ensure all applicable
areas are met.
No
1.
Accreditation Criteria
Site
Prepared
Display of the Basic Conditions of Employment Act
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Documentation to be
attached
(No75 of 1997)
2.
Sample of Employment Contract
Availability of the Labour Relations Act (No66 of 1995)
Display of Employment Equity Act (No55 of 1998)
Display of Occupational Health and Safety Act (No.
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85 of 1993)
3.
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Valid Occupational Health and Safety audit report
Certified copy of CIPRO document
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4. Valid Tax Clearance Certificate from SARS
mpensation
5. Current Proof of payment Certificate: Compensation
for Occupational Injuries and Diseases Act(No. 130 of
1993);
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Current and Valid Bargaining Council Compliance
Certificate (if applicable)
Learning materials.
Asset Register/Inventory of necessary facilities for
training
Details of Assessors, Facilitators
Declaration on making learner/apprentice available
for education and training during normal working
hours. (Completed Implementation Plan)
Sample of proof of payment.
Assessment materials.
Sample of learner/apprentice progress report/log
book.
Induction policy.
Disciplinary, grievance and appeals policy.
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Company
Compliance
Policy Document ETQA : Workplace Provider/Employer Accreditation Pack
Implementation plan
Name of Employer
Contact Person
Contact Number
E-Mail Address
Qualification 1
Assessor/s
Facilitator/s & or
Mentors
Moderator/s
(not applicable for
printing, packaging and
publishing
apprenticeships)
Secondary
Providers
Date of
Completion
Milestone 6
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Milestone 5
Milestone 4
Milestone 3
Milestone 2
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Date
Apprentice Name
Commenced
Learner/
Policy Document ETQA : Workplace Provider/Employer Accreditation Pack
Qualification 2
Assessor/s
Facilitator/s & or
Mentors
Moderator/s
(not applicable for
apprenticeships)
Secondary
Providers
Date of
Completion
Milestone 6
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Milestone 5
Milestone 4
Milestone 3
Milestone 2
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Date
Apprentice Name
Commenced
Learner/
Policy Document ETQA : Workplace Provider/Employer Accreditation Pack
Declaration
I, _________________ ,designation, _________________________ from,
__________________________ company, hereby agree to make the apprentices/learners detailed
in this implementation plan available, without discrimination, for education and training during working
hours.
_________________________________
_____________________________________
Signature
Date
_________________________________
Designation
Issue date
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SECTION C
FACILITATORS AND ASSESSORS DETAILS
Please complete the table specifying the facilitators/assessors/moderators that will be used during
the apprenticeship / learnership implementation. Please note that facilitators and assessors must be
subject matter experts therefore fully comprehensive CV’s with original certified copies of ID and
qualifications must be attached to this application.
C1
Details of Facilitator/s
Name
C2
Qualifications
Qualification / Unit
Standards for which
accreditation is sought
Details of Assessors (not applicable to printing, packaging and publishing apprenticeships)
Name
C3
Relevant experience
Qualifications (add
ETDP accreditation
number)
Relevant experience
Qualification / Unit
Standards for which
accreditation is sought
Details of Moderators (not applicable to printing, packaging and publishing apprenticeships)
Name
Issue date
Review date
Approval date
Qualifications (add
ETDP accreditation
number)
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Qualification / Unit
Standards for which
accreditation is sought.
Policy Document ETQA : Workplace Provider/Employer Accreditation Pack
ETQA – EDUCATION & TRAINING QUALITY ASSURANCE
Report on the desk top evaluation of assessor
For official ETQA usage only
Name of evaluation
member
Date of evaluation
Date approved
CV attached to
application form
ETDP endorsement
number verified
Date loaded onto MIS
Report on the desk top evaluation of moderator
For official ETQA usage only
Name of evaluation
member
Date of evaluation
Date approved
CV attached to
application form
ETDP endorsement
number verified
Date loaded onto MIS
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Policy Document ETQA : Workplace Provider/Employer Accreditation Pack
SECTION D
TERMS AND CONDITIONS
The organisation agrees to the following terms and conditions:
1. That should the organisation be deemed eligible for employer licensing, the organisation
undertakes to participate fully in the Workplace Provider/Employer Accreditation process.
2. That the applicant will supply all information, pertinent to the accreditation application and
process, freely and without prejudice to FP&M SETA.
3. That all information supplied to FP&M SETA will be verifiable, true and accurate.
4. That the applicant will inform FP&M SETA of any change to the information supplied in this
application or subsequent supporting documentation.
5. That should the applicant, or any of the educators / trainers / instructors / assessors in their
employ, fail to comply with any rules, regulations, or conditions of employer licensing as
stipulated by FP&M SETA, the FP&M SETA reserves the right to suspend and/or refuse the
licensing of the applicant forthwith. Suspension/refusal of employer licensing will be
communicated to the applicant, in writing, citing the reasons for the decision.
6. That the applicant will have access to an appeals policy and procedure should the application for
licensing be suspended or refused, by FP&M SETA, at any stage of the process.
PROVIDER DECLARATION
We the undersigned hereby state that the information contained above is correct and that this
application is submitted with the full knowledge and support of the Board of Directors and the
CEO/President/MD of the organisation.
__________________________________
CHAIRMAIN OF THE BOARD
________________________________
CEO/PRESIDENT/Managing director
__________________________________
DATE
________________________________
DATE
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